Vallejo, CA – Temp Payroll Technician

GovHRUSA; Vallejo (CA); On-site; USD 50,000 - 52,000; Full time

Job summary

Vallejo City Unified School District is seeking a Payroll Technician for a temporary, full-time assignment of 3–6 months. The role supports the Payroll Supervisor in preparing timely district payrolls and maintaining payroll records.

The position requires high school graduation with college coursework and two years of accounting experience, preferably in a public-school setting, and involves compliance with payroll laws and district policies.

Qualifications

• Accounting and payroll record-keeping practices.
• Proficiency with Escape Software (Escape Online/Frontline Education).
• Strong financial and statistical record-keeping skills.
• Advanced Excel spreadsheet proficiency.
• Word processing and general office software proficiency.

Responsibilities

• Maintain and process the District payroll records.
• Process specialized payroll transactions and related services; handle retired/terminated employees.
• Communicate with District departments to resolve discrepancies and correct errors.
• Collaborate with Human Resources for proper salary payments.
• Verify pay calculations and leave documentation.
• Update payroll data in computer systems.
• Assist in payroll-related reports and annual/quarterly filings.
• Reconcile payroll errors and discrepancies.
• Manage benefits and voluntary deductions.

Skills

Accounting

Interpersonal skills

Communication

Education

High school diploma with 12 college units

Tools

Escape Software

Microsoft Excel

Job description

VALLEJO CITY UNIFIED SCHOOL DISTRICT

PAYROLL TECHNICIAN -Temporary Position 3-6 months FT

Reports To: Payroll Supervisor

Department: Fiscal Services

DESCRIPTION OF POSITION

Under the direction of the Payroll Supervisor, performs a wide variety of specialized accounting procedures for the timely preparation of the District payrolls.

REPRESENTATIVE DUTIES

• Maintain and process the District payroll records.
• Process and record specialized payroll transactions and related services; process paperwork on retired and terminated employees.
• Communicate with District departments and personnel to obtain and provide information, resolve discrepancies, and correct errors.
• Work closely with Human Resources to provide proper salary payment to all new and continuing employees.
• Verify personnel pay calculations and employee leave documentation.
• Update payroll data via computer systems.
• Assist in preparation of payroll-related reports, including quarterly and annual reports.
• Reconcile payroll errors and discrepancies.
• Perform technical accounting procedures related to employee benefits and voluntary deductions.
• Monitor compliance with payroll laws, regulations, procedures, and District policies.
• Perform related duties as assigned.

EDUCATION AND EXPERIENCE

Graduation from high school supplemented by twelve (12) college units in a related field and two (2) years of progressively responsible accounting-related experience, preferably in a public-school setting.

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

• Accounting, bookkeeping and financial record-keeping principles related to payroll processing and reporting.
• Proficient with Escape Software (Escape Online/Frontline Education) -must have
• Financial and statistical record-keeping techniques.
• Advanced spreadsheet applications including Microsoft Excel.
• Word processing applications and office technology.
• Modern office practices, procedures and equipment.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Perform payroll and accounting work accurately.
• Maintain accurate payroll and financial records.
• Work independently with little direction.
• Analyze situations accurately and implement effective solutions.
• Meet schedules and timelines.
• Plan and organize work effectively.
• Communicate effectively both orally and in writing.
• Establish and maintain cooperative and effective working relationships.
• Operate computer terminals and office equipment.
• Handle confidential information with discretion.

WORKING CONDITIONS

Environment: Office environment.

Physical Requirements: Frequent sitting, keyboarding, repetitive hand motions, vision, hearing, and general office-related physical activities required to perform payroll functions.

Compensation and Benefits

The starting salary range is $36-$38/hr

EQUAL EMPLOYMENT OPPORTUNITY

The Vallejo City Unified School District is an Equal Opportunity Employer and, in compliance with federal and state laws, does not discriminate in any employment practice on the basis of age, ancestry, color, marital status, medical condition, national origin, political or union affiliation, physical or mental disability, race, religion, sexual orientation, or sex. The District is compliant with ADA requirements.

Posted: 2026-08-12