V105C - Pre-Litigation Paralegal Specialist

Job Duck LLC; United States; Remote; USD 13,000 - 14,000; Full time

Benefits offered by this job

Remote work

EST work hours

Job summary

Job Duck LLC is seeking a detail-oriented Pre-Litigation Paralegal Assistant to support early litigation stages. You will manage medical records, billing documentation, liens, and settlement-related materials, ensuring case readiness and organized files.

The role requires strong organizational skills, the ability to handle multiple deadlines, and effective communication with providers and clients. This is a remote position with EST working hours.

Qualifications

• Minimum 1 year of experience as a legal assistant or in a legal support role.
• Bachelor's degree in legal studies preferred
• Experience in personal injury or pre-litigation environments beneficial

Responsibilities

• Support pre-litigation paralegals and attorneys with daily case documentation needs.
• Manage medical records, billing documents, liens, and settlement-related materials.
• Tag and organize incoming correspondence into case files.
• Verify balances and dates of service; cross-reference bills with case documents.

Skills

Attention to detail

Organization

Documentation

Written communication

Verbal communication

Follow-up persistence

Task management

Collaboration

MS Office

Case management systems

Education

Bachelor's degree in legal studies

Tools

Microsoft Office Suite

Case management systems

PDF and document management tools

Email and calendar systems

Job description

Job Description

The Pre-Litigation Paralegal Assistant plays an essential role in supporting the pre-litigation legal team by ensuring case files are accurate, complete, and well-organized throughout the early stages of litigation. This position works closely with paralegals and attorneys to manage medical records, billing documentation, liens, and settlement-related materials that directly impact case readiness and outcomes. The ideal candidate is highly detail-oriented, patient with follow-up-driven tasks, and comfortable handling complex documentation while maintaining consistent communication with providers and clients. Success in this role requires strong organizational skills, persistence, and the ability to manage multiple deadlines in a fast-paced legal environment. Candidates who enjoy structured case support work and contributing behind the scenes to successful resolutions will thrive in this position.

• Monthly Compensation Range: from $1,150 USD to $1,220 USD.
• Calculate health insurance payments and support lien dispute processes
• Confirm advance costs and value screen subtotals against accounting records
• Contact medical providers to confirm balances and billing information
• Identify health insurance information and subrogation contacts
• Retrieve missing insurance cards from clients when needed
• Reconfirm provider balances when verification exceeds 30 days
• Contact clients to confirm addresses for escrow disbursements or office pickup
• Properly tag all incoming correspondence into case files
• Identify missing bills and notify paralegals when documents are needed
• Support pre-litigation paralegals and attorneys with daily case documentation needs
• Confirm payment addresses for providers and insurance carriers
• Cross-reference bills between case documents and value screens
• Request and track reductions and upload all related documentation
• Assist with preparing settlement statements, ensuring balances are current
• Disburse checks and scan copies into the system for record-keeping
• Review prior file handler notes to verify case accuracy
• Follow up on escrow items and confirm final payments or balances
• Complete additional tasks as assigned to support the pre-litigation team
• Open liens and assist with lien-related documentation
• Send medical and billing authorizations to providers and collection agencies
• Track response timelines and conduct follow-up when responses are delayed
• Locate account numbers and verify dates of service and billed amounts
• Confirm all bills and payments are accurately reflected in the value screens
• Support pre-litigation paralegals and attorneys by maintaining case documentation and assisting with daily case needs.

Requirements

Additional Job Description

• Office Hours: 8:30 AM to 5:30 PM EST
• Location: Remote

Experience Requirements

• Minimum of 1 year of experience as a legal assistant, or in a legal support role and/or related Bachelor's degree in legal studies
• Prior experience in personal injury or pre-litigation environments preferred

Software and Tools

• Microsoft Office Suite
• Case management systems
• PDF and document management tools
• Email and calendar systems

Required Skills

• Strong attention to detail and accuracy in file management
• Excellent organizational and documentation skills
• Strong written and verbal communication skills
• Ability to follow up persistently with providers and third parties
• Ability to manage multiple tasks and deadlines simultaneously
• Comfort handling repetitive follow-up-driven tasks
• Proficiency with Microsoft Office and case management systems
• Ability to work collaboratively with paralegals and attorneys

Work Shift

• 8:30 AM - 5:30 PM [EST][EDT] (United States of America)

Languages

• English, Spanish