V105 - Legal Assistant | Legal Case Documentation Assistant

Job Duck LLC; United States; Remote; USD 13,000 - 14,000; Full time

Job summary

Job Duck LLC in the United States is seeking a highly organized Legal Assistant to support the transition of new matters from Sales to Legal. You will ensure accurate assignment, categorization, and documentation in the firm's systems and help maintain records across the database.

The role emphasizes attention to detail, independent work, and proactive clarification to resolve gaps, with English-only communication and collaboration across Sales and Legal teams using Clio, SharePoint, Teams, and

Qualifications

• English required with strong written communication.
• Experience in a legal assistant or admin role preferred.
• Ability to manage high volume matters with accuracy.
• Proactive in identifying gaps and seeking clarification.
• Familiarity with case management systems.
• Good at following established processes.

Responsibilities

• Coordinate matter setup between Sales and Legal teams.
• Maintain consistency across historical and new matters.
• Document communications via email, Teams, and internal channels.
• Identify discrepancies and request clarifications.
• Capture and verify required payment and third-party forms.
• Enter and maintain case information in Clio.
• Ensure new matters are assigned to the correct attorney.
• Review matters for completeness before transition.
• Classify matters by type (divorce, custody, prenup, etc.).

Skills

Attention to detail

Organizational skills

Written English

Data entry

Records management

Independent work

Clarification questions

Prioritization

Tools

Clio

SharePoint

Microsoft Teams

Microsoft Outlook

Job description

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Duck is seeking a highly organized and detail-oriented Legal Assistant to support the transition of new legal matters from the Sales team to the Legal team. In this role, you will ensure that newly signed matters are accurately assigned, properly categorized, and fully documented within the firm’s systems before being transitioned to the appropriate legal team members. You will also review historical matters, update records, and help maintain consistent and accurate information across the firm’s database. This position is ideal for someone who enjoys structured administrative work, has a strong eye for detail, and can work independently while proactively identifying gaps and requesting clarification when needed.

Monthly Compensation: 1,150 to 1,220 USD

Responsibilities

• Communicate regularly with Sales and Legal team members regarding matter setup and documentation.
• Maintain consistency and accuracy across historical and newly opened matters.
• Maintain clear and professional communication through email, Microsoft Teams, and other internal channels.
• Identify discrepancies or incomplete information within historical matters and follow up internally as needed.
• Ask clear and timely clarification questions when information does not meet established requirements.
• Verify that assignments, fields, and required questions are completed accurately.
• Add or update case subcategories and other relevant classifications.
• Escalate issues appropriately to prevent incomplete information from moving through the process.
• Identify missing, inconsistent, or unclear information and communicate internally to obtain clarification.
• Ensure required payment information is captured for ongoing payments.
• Confirm that required third party forms and supporting documentation are properly maintained.
• Record and verify payment, deposit, and applicable third party payment information.
• Enter and maintain accurate case and matter information in Clio.
• Confirm that new matters are assigned to the appropriate attorney or legal team member.
• Review historical matters and update records with newly required data points.
• Review newly opened matters for completeness before transitioning them to the Legal team.
• Categorize matters accurately according to case type, including divorce, custody, prenup, postnup, and other applicable categories.
• Review newly signed representation agreements and verify that all required information is complete and accurate.

Requirements

• English Only position with strong written English communication skills required.
• Previous experience in a legal assistant, legal administrative, legal intake, case administration, data entry, records management, or administrative support role is preferred.
• Legal experience is beneficial, but strong administrative and data management experience will also be considered.
• Comfortable working in a primarily administrative and data entry focused environment.
• Able to manage a high volume of matters while maintaining accuracy and organization.
• Comfortable reviewing records, identifying inconsistencies, and following up internally for clarification.
• Able to prioritize urgent new matter assignments while progressing longer term administrative projects.
• Comfortable working independently with minimal supervision.

Required Software and Tools

• Clio
• SharePoint
• Microsoft Teams
• Microsoft Outlook

Required Skills

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills.
• Excellent written English and professional communication skills.
• Strong data entry and records management abilities.
• Ability to identify missing, inconsistent, or unclear information.
• Proactive approach to resolving administrative gaps.
• Strong prioritization skills and ability to manage multiple matters simultaneously.
• Comfortable asking clear and timely clarification questions.
• Ability to follow established processes and maintain consistent data standards.
• Strong independent work ethic and ability to manage workload effectively.
• Comfortable working with case management and administrative systems.
• Ability to work efficiently without compromising accuracy.

Work Shift: Languages: English