V&A Project Management Coordinator

Ferguson; Kentucky; Hybrid; USD 25,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) with match

Paid time off

Life insurance

Parental leave

Employee discounts

Disability insurance

Job summary

Ferguson is seeking a detail-oriented Project Management Coordinator to support ACE Projects and large, national Valve & Automation opportunities. This hybrid/in-office role involves RFQ intake, quotation support, order execution, documentation, expediting, and closeout across multiple sites.

The ideal candidate will bring 3–5 years in industrial inside sales or project coordination, with strong MS Excel/Teams/SharePoint skills and experience using Parspec and Smartsheet.

Qualifications

• 3-5 years of experience in industrial inside sales, project coordination, expediting, documentation management, or a related project-support role; EPC project experience is strongly preferred.
• Working knowledge of Valve & Automation, PVF products, materials, manufacturing processes, or industrial project workflows is strongly preferred.
• Experience supporting large or national projects with complex schedules, multiple stakeholders, and demanding documentation requirements.
• Demonstrated ability to organize high volumes of technical and commercial information with strong attention to detail and accuracy.
• Advanced proficiency with Microsoft Excel, Teams, SharePoint, PDF software, and project or document tracking tools; experience with Smartsheet and Parspec is preferred.
• Strong written and verbal communication skills, including the confidence to follow up proactively, document commitments, and elevate risks appropriately.
• Ability to work independently in a remote environment while managing multiple priorities, deadlines, and concurrent projects.

Responsibilities

• Project lifecycle coordination across RFQ intake to order closeout.
• Front-end RFQ support: intake, calendar, addenda, documentation organization.
• Quotation workflow support: track status, milestones, and due dates.
• Project expediting: follow up with manufacturers and vendors on production and delivery.
• Day-to-day project operations: site buys, buyout tracking, order records.
• Documentation management: submittals, drawings, certificates, records.
• Systems ownership: Parspec, Smartsheets, dashboards, SharePoint and folders.
• Parspec adoption: organize specs and improve information access.
• Milestone and risk tracking: maintain logs and drive timely follow-up.
• Change management support: track changes and schedule implications.
• Cross-functional communication and meeting coordination.
• Reporting and capacity visibility: track quotes, milestones, risks, and work.
• Process and SOP development to improve performance and consistency.

Skills

Project coordination

Inside sales

Expediting

Documentation

Excel

Teams

SharePoint

Smartsheet

Parspec

Communication

Tools

Parspec

Smartsheet

SharePoint

Job description

Job Posting:Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.

Job Posting:Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers' complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in. Ferguson Industrial is seeking a detail-oriented, proactive Project Management Coordinator to support ACE Projects and large, national Valve & Automation opportunities. This role works side by side with ACE Projects teammates throughout the complete project lifecycle - from RFQ intake and quotation support through order execution, documentation, expediting, change management, and final closeout. The coordinator will create capacity for the technical and commercial project team by owning critical tracking, organization, communication, and process-management activities. The ideal candidate is comfortable bringing structure to complex work, anticipating needs, and improving the tools and workflows used to manage multiple projects simultaneously. This position is designed as a hybrid or in-office role, with preferred locations in La Porte, TX; Cincinnati, OH; Chicago, IL; Nashville, TN; Apex, NC; or one of our other 16 Valve Automation Centers across the country. While exceptional remote candidates will be considered, preference will be given to applicants who can work in a hybrid or on-site capacity to support collaboration, training, and team engagement.

Key Responsibilities

• Project lifecycle coordination. Support large, multi-site EPC Valve & Automation opportunities from RFQ intake and quotation through order placement, execution, delivery, and project closeout.
• Front-end RFQ support. Coordinate opportunity intake, bid calendars, addenda, specification and document organization, completeness reviews, clarification logs, missing-information follow-up, and internal handoffs.
• Quotation workflow support. Maintain accurate quote status, milestones, priorities, due dates, action items, and supporting documentation so ACE Projects teammates can focus on technical review, product selection, pricing, and customer strategy.
• Project expediting. Lead proactive follow-up with manufacturers, vendors, and internal partners to confirm production status, documentation commitments, shipment dates, and delivery performance.
• Day-to-day project operations. Support site buys, buyout tracking, vendor acknowledgments, order records, and other routine coordination needed to keep quotations and awarded projects moving.
• Documentation management. Coordinate submittals, technical drawings, certifications, inspection and test records, data books, O&M manuals, and final turnover packages in accordance with customer and project requirements.
• Systems ownership. Own and maintain ACE Projects operational systems, including Parspec, Smartsheets, the quote tracker, dashboards, Teams channels, SharePoint/shared drives, standardized folder structures, document registers, and project records.
• Parspec adoption. Use Parspec to organize project specifications and supporting documents, improve information accessibility, support compliant submittal development, and help expand consistent adoption across ACE Projects.
• Milestone, action, and risk tracking. Maintain project schedules and open-item, decision, clarification, risk, and escalation logs; identify potential delays or gaps and drive timely follow-up with the appropriate owner.
• Change management support. Track scope changes, revised requirements, approvals, documentation impacts, change orders, and schedule implications while maintaining a clear project history.
• Cross-functional communication. Coordinate with customers, EPCs, contractors, vendors, manufacturers, shops, and internal stakeholders to communicate status, resolve routine issues, and maintain alignment.
• Meeting coordination. Organize and facilitate project, vendor, and manufacturer meetings; prepare agendas, document decisions and action items, and follow through to closure.
• Reporting and capacity visibility. Develop and maintain practical reporting on quotation status, project milestones, overdue items, documentation progress, vendor commitments, workload, and emerging execution risks.
• Process and SOP development. Help build, document, and continuously improve ACE Projects SOPs, templates, checklists, workflows, quality controls, and handoffs across the project lifecycle.
• Continuous improvement. Identify emerging team needs and recommend or implement practical tools, workflows, and controls that improve capacity, visibility, consistency, and customer execution as ACE Projects grows.
• Technical and commercial coordination. Assist the ACE Projects team with organizing and reviewing commercial and technical requirements, identifying missing information, and tracking questions to resolution; accelerate product-selection, pricing, or contractual decisions to the appropriate project owner.

Qualifications

• 3-5 years of experience in industrial inside sales, project coordination, expediting, documentation management, or a related project-support role; EPC project experience is strongly preferred.
• Working knowledge of Valve & Automation, PVF products, materials, manufacturing processes, or industrial project workflows is strongly preferred.
• Experience supporting large or national projects with complex schedules, multiple stakeholders, and demanding documentation requirements.
• Demonstrated ability to organize high volumes of technical and commercial information with strong attention to detail and accuracy.
• Advanced proficiency with Microsoft Excel, Teams, SharePoint, PDF software, and project or document tracking tools; experience with Smartsheet and Parspec is preferred, with the ability and willingness to become highly proficient in both.
• Strong written and verbal communication skills, including the confidence to follow up proactively, document commitments, and elevate risks appropriately.
• Ability to work independently in a remote environment while managing multiple priorities, deadlines, and concurrent projects.
• Customer-focused, collaborative, and process-minded approach with strong problem-solving skills and a willingness to learn the technical and commercial quotation process over time.

What Success Looks Like

• ACE Projects teammates spend more time on technical review, quotations, customer strategy, and order execution because supporting work is organized and moving forward.
• Project records, trackers, Parspec content, Smartsheets, Teams channels, and shared files are accurate, current, standardized, and easy for the team to use.
• Documentation, vendor commitments, risks, changes, and overdue actions are visible early and consistently driven to resolution.
• New SOPs and practical improvements increase capacity and create a more repeatable customer experience as the team grows.

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but our associates also enjoy additional meaningful and inclusive enhancements that are adaptable to their diverse situations and needs, including mental health coverage, gender affirming and family building benefits, paid parental leave, associate discounts, community involvement opportunities and more!

Pay Range

Actual pay rate may vary depending upon location. The estimated pay range for this position is below. The specific rate will depend on a candidate's qualifications and prior experience.

$17.74 - $33.85

Estimated Ranges displayed are Monthly for Salaried roles OR Hourly for all other roles.

This role is Bonus or Incentive Plan eligible.

Ferguson complies with all wage regulations. The starting wage may be higher in certain locations based on local or state wage requirements.

Ferguson is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.

Ferguson Enterprises, LLC. is an equal employment employer F/M/Disability/Vet/Sexual Orientation/Gender Identity.

Equal Employment Opportunity and Reasonable