Utility Relocations Coordinator

RailPros, Inc.; Virginia; Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

401(k) plan with employer match

Health Insurance

Paid time off (PTO)

Job summary

RailPros, Inc. is seeking a Utility Relocations Coordinator to manage relocation activities for rail and infrastructure projects. You will liaise with utility owners, engineers, contractors, and public agencies to keep schedules aligned, maintain documentation, and support successful project delivery.

The role emphasizes coordination, documentation, and proactive problem solving, with travel up to 25–40% and a 4-year degree preferred.

Qualifications

• Bachelor's degree in engineering, construction management, business, real estate, planning, or related field preferred.
• 5–10 years of experience supporting utility relocations or related civil infrastructure projects.
• Experience coordinating with utility owners, municipalities, contractors, and public agencies.

Responsibilities

• Coordinate utility relocation activities across planning, design, and construction stages.
• Serve as daily contact for utility companies, consultants, and project teams.
• Schedule coordination meetings and track relocation progress.
• Maintain tracking matrices, schedules, and reports for stakeholders.
• Review utility plans, relocation schedules, and engineering documentation.
• Support project managers with updates, meetings, and reporting.
• Assist with procurement, permits, and closeout documentation.

Skills

Coordination

Communication

Scheduling

Stakeholder management

Multitasking

Team collaboration

Documentation

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

SharePoint

Bluebeam

GIS

Primavera P6

MS Project

Job description

Job DetailsJob Location: VAPosition Type: Full TimeEducation Level: 4 Year DegreeTravel Percentage: Up to 50% Job Shift: DayJob Category: Real EstateWho We Are:RailPros is the premier provider of engineering and diversified safety services to America's rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers' challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people first organization, we prioritize the safety, well being, and growth of our employees, fostering a culture of caring and support. We believe that when our people thrive, our company thrives.Our mission is to enhance mobility, safety, and quality of life for residents, passengers, and partner companies. We do more than just provide services; we are constantly innovating and staying informed of industry developments to help our customers succeed. Join us in our shared goal of keeping America moving and ensuring customer satisfaction in an environment where your contributions are valued and your growth is encouraged. Apply now and become a part of our exciting journey!Job Summary:The Utility Relocations Coordinator is responsible for coordinating utility relocation activities supporting transportation, rail, transit, highway, roadway, and other infrastructure projects. This role works closely with project managers, utility owners, engineering consultants, contractors, public agencies, and clients to facilitate utility coordination activities, maintain project documentation, track relocation progress, and support successful project delivery.The Utility Relocations Coordinator serves as a key liaison between project stakeholders, ensuring utility relocation activities remain aligned with project schedules, engineering requirements, regulatory expectations, and client commitments.Essential Duties & Responsibilities:Coordinate utility relocation activities throughout planning, design, constructionServe as a day-to-day point of contact for utility companies, consultants, contractors, municipalities, and project teamsSchedule and facilitate coordination meetings with utility owners and project stakeholdersMonitor utility relocation activities and communicate project updates to internal and external stakeholdersMaintain utility tracking matrices, conflict matrices, project schedules, and relocation status reportsTrack utility commitments, action items, permits, agreements, and project milestonesEnsure project documentation is accurate, complete, and maintained in accordance with client and company standardsAssists in preparing meeting minutes, reports, correspondence, and project documentationCoordinate utility conflict reviews with engineering and design teamsAssist with reviewing utility plans, drawings, relocation schedules, and engineering documentationSupport constructability reviews and identify potential utility owners and project teamsCoordinate requests for information between utility owners and project teamsBuild productive working relationships with utility companies, municipalities, railroads, contractors, and client representativesCommunicate project schedules, utility requirements, and relocation status updatesAssist with resolving routine coordination issues while escalating complex matters to project leadershipSupport project managers with schedule updates, project reporting, meeting preparation, and project coordinationAssist in monitoring utility relocation milestones and identifying potential schedule impactsSupport procurement, permitting, agreement preparation, and project closeout documentationMaintain knowledge of utility relocation practices, industry standards, and applicable regulationsParticipate in project meetings, training opportunities, and professional development activitiesTravel up to 25–40%, depending on project assignmentsContribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational valuesUphold the organization’s standards of integrity, accountability, and respect in all duties and interactionsAdhere to all company policies, procedures, and applicable laws and regulationOther duties as assigned or required to meet the business needsQualificationsKnowledge, Skills and Abilities:Strong understanding of utility relocation coordination and infrastructure project deliveryWorking knowledge of utility engineering drawings, conflict analysis, and utility coordination processesAbility to maintain tracking matrices, schedules, documentation, and project recordsStrong organizational skills with exceptional attention to detailExcellent verbal and written communication skillsAbility to manage multiple priorities across several concurrent projectsStrong interpersonal skills with the ability to build positive working relationshipsProficiency in Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint, and SharePointAbility to work independently while collaborating effectively with multidisciplinary project teamsKnowledge of transportation, rail, roadway, or utility construction practices is preferredRequired Education and Experience:Bachelor's degree in Engineering, Construction Management, Business, Real Estate, Planning, or a related field preferred5–10 years of experience supporting utility relocations, right-of-way, infrastructure, transportation, engineering, construction, or public works projectsExperience coordinating with utility owners, municipalities, contractors, consultants, or public agenciesExperience maintaining project schedules, utility tracking logs, documentation, and project reportingStrong organizational and project coordination skillsAbility to manage multiple projects simultaneously while maintaining accuracy and responsivenessEquivalent combinations of education and relevant experience will be consideredAdditional Qualifications, Certifications, etc.:Professional certifications related to project coordination, utility engineering, construction management, or right-of-way are a plusKnowledge of Bluebeam, GIS, Primavera P6, Microsoft Project, SharePoint, or other project management and documentation tools preferredWhy RailPros? Build Your Career Where Culture Leads The WayA People First Culture (Caring): At RailPros, you’re more than an employee; you’re part of a team driven by genuine care and respect. Our Align29 pillar of Caring reflects our deep commitment to supporting your growth, well being, and success every step of the way.A Workplace Where Your Voice Matters (Sharing): Our Sharing culture encourages transparency, active dialogue, and collaboration across every level of the company.A Company Invested in Your Growth (Progress): Through continuous improvement of our systems, processes, and operations, our Progress pillar ensures you have the tools and support to excel.An Innovative, Industry Leading Environment (Innovation): Our Innovation pillar fuels creative problem solving, modern technology adoption, and breakthrough thinking that positions RailPros as a leader in the rail and transit space.Benefits & Perks:Comprehensive Health Insurance: Includes medical, dental, and vision coverage.Additional Coverage Plans: Accident plan, critical illness plan, and hospital indemnity with employee to family coverage.Legal Shield, ID Shield, Pet Insurance: Added protection for you...and your pets.Life & Disability Insurance: Employer provided coverage with additional voluntary options available.Retirement Savings: 401(k) plan with employer match includes pre and post deduction options.Paid Time Off (PTO): With carryover each year.Paid Holidays: For full time employees.Wellness Programs: Access to wellness initiatives and resources.Discount Programs: Exclusive discounts on products and services.Company Merchandise Allowance: Company funded allowance for our online store.Health Savings Accounts (HSA): With employer match.Health Reimbursement Arrangement (HRA): Employer funded.Flexible Spending Accounts (FSA): For dependent care expenses.Employee Assistance Programs (EAP): Support for personal and professional challenges.Professional Development: Opportunities for training and career growth.Balanced Work Environment: A culture that respects boundaries so employees can recharge and bring their best selves to work.Tuition Reimbursement: Support for continued education or professional development.Professional & Career Growth: Through mentorship, continuous training, career path partnerships, goal setting, and succession planning.Culture & Recognition: Employee spotlights, annual Service Excellence Awards, alignment committee, philanthropy opportunities, company events, monthly new hire calls, monthly newsletters, feedback surveys, and quarterly town halls.Choose a career where your work truly matters. At RailPros, you’ll be part of a stable, growing industry and a team driven by strongcore values. We collaborate, innovate, and stay ahead of industry changes to deliver exceptional service to our clients. Our culture is built on trust, continuous improvement, and practical problem solving.If you’re passionate about making an impact and want to grow with a dedicated, supportive team,join us and contribute to our success.Equal Employment Opportunity (EEO)RailPros provides equal employment opportunities to all qualified candidates, regardless of race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. We are committed to making reasonable accommodations for known physical or mental limitations unless doing so would impose undue hardship. For accommodation requests, [e-mail].