Utility Energy Billing Contract Coord-28657

Rush University Medical Center; Chicago (IL); On-site; USD 66,342,000 - 93,585,000; Full time

Job summary

Rush University Medical Center is seeking a highly organized Utility & Energy Billing Coordinator to manage energy and utility invoice processing for the Rush health system. You will receive, log, and track invoices across three hospital campuses and roughly 80 offsite clinics, ensuring timely payment in collaboration with Accounts Payable and the Energy Manager.

The ideal candidate has 2–3 years in accounts payable or utility billing, strong Excel and documentation skills, and a proactive

Qualifications

• High school diploma or equivalent.
• 2–3 years of experience in accounts payable, utility billing, or administrative support role.
• Strong attention to detail and organizational skills.
• Ability to manage multiple invoices, deadlines, and vendor communications across a large system.
• Proficiency in Microsoft Excel and document management tools.
• Strong verbal and written communication skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Receive, log, and organize all incoming utility invoices for electricity, natural gas, water, sewer, chilled water, and steam across all Rush facilities.
• Ensure invoices are accurate, complete, and submitted for payment in a timely manner in coordination with Accounts Payable.
• Monitor due dates and follow up on missing or delayed invoices to avoid late fees or service interruptions.
• Assist the Energy Manager in resolving billing discrepancies and communicating with utility providers as needed.
• Maintain a comprehensive utility bill tracking database or system, ensuring up-to-date records across all sites.
• Coordinate billing for additional recurring facility-related services, such as cable TV and other select service contracts.
• Flag and elevate any anomalies in billing amounts or usage patterns for Energy Manager review.
• Prepare summary reports or bill logs for department and finance use.
• Support sustainability and energy reporting efforts by maintaining accessible and accurate utility records.
• Provide general administrative support to the Energy Manager and Director of Facilities Management as required.

Skills

Attention to detail

Microsoft Excel

Document management tools

Verbal and written communication

Accounts payable experience

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Excel

Document management tools

Energy management systems (EMIS)

Job description

Location: Chicago, Illinois

Business Unit: Rush Medical Center

Hospital: Rush University Medical Center

Department: Med Ctr Engin-Management

Work Type: Full Time (Total FTE between 0.9 and 1.0)

Shift: Shift 1

Work Schedule: 8 Hr (8:00:00 AM - 4:00:00 PM)

Rush offers exceptional rewards and benefits learn more at our Rush benefits page (https://www.rush.edu/rush-careers/employee-benefits).

Pay Range: $23.12 - $32.66 per hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The pay range for each role reflects Rush’s anticipated wage or salary reasonably expected to be offered for the position. Offers may vary depending on the circumstances of each case.

Summary

Rush University Medical Center is seeking a highly organized and detail-oriented Utility & Energy Billing Coordinator to support energy and utility bill management for the Rush health system. Reporting to the Energy Manager within the Medical Center Engineering department, this position plays a critical role in ensuring the timely processing and payment of utility bills across the Rush enterprise, including three hospital campuses and approximately 80 offsite clinics.

The Coordinator will receive, log, and track utility invoices—including electric, gas, water, sewer, chilled water, and steam—as well as manage other recurring facility-related contracts such as cable TV. The ideal candidate will be proactive in identifying missing or delayed invoices and work closely with vendors, accounts payable, and the Energy Manager to prevent service disruptions. This role requires a high level of accuracy, dependability, and a strong customer

Other Information

• High school diploma or equivalent.
• 2–3 years of experience in accounts payable, utility billing, or administrative support role.
• Strong attention to detail and organizational skills.
• Ability to manage multiple invoices, deadlines, and vendor communications across a large system.
• Proficiency in Microsoft Excel and document management tools.
• Strong verbal and written communication skills.
• Ability to work both independently and as part of a team.

Preferred Job Qualifications

• Experience working in a healthcare, higher education, or complex institutional environment.
• Familiarity with utility vendors and basic knowledge of utility billing practices.
• Experience with utility tracking platforms, accounting systems, or energy management systems (e.g., EMIS).

Physical Demands

• Ability to Lift up to 25lbs
• Ambulate large campus, occasionally regional locations

Responsibilities

• Receive, log, and organize all incoming utility invoices for electricity, natural gas, water, sewer, chilled water, and steam across all Rush facilities.
• Ensure invoices are accurate, complete, and submitted for payment in a timely manner in coordination with Accounts Payable.
• Monitor due dates and follow up on missing or delayed invoices to avoid late fees or service interruptions.
• Assist the Energy Manager in resolving billing discrepancies and communicating with utility providers as needed.
• Maintain a comprehensive utility bill tracking database or system, ensuring up-to-date records across all sites.
• Coordinate billing for additional recurring facility-related services, such as cable TV and other select service contracts.
• Flag and elevate any anomalies in billing amounts or usage patterns for Energy Manager review.
• Prepare summary reports or bill logs for department and finance use.
• Support sustainability and energy reporting efforts by maintaining accessible and accurate utility records.
• Provide general administrative support to the Energy Manager and Director of Facilities Management as required.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.