Utility Billing Office Manager

Hutchgov; Hutchinson (KS); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Life Insurance

Disability Insurance

Paid Leave

Holidays

Job summary

City of Hutchinson is seeking an Office Manager for the Utility Billing Office. You will oversee billing, collections, and meter reading, while directing staff and maintaining databases for accurate, timely billing.

The role requires strong communication and computer skills, with leadership to train staff, develop procedures, and ensure compliance with laws and internal controls. Join a public service team dedicated to residents.

Qualifications

• High school diploma or equivalent.
• Coursework in business or related field.
• Bachelor's degree in business administration or related field preferred.
• Four years of responsible experience in billing or customer account management.
• Three years of supervisory experience preferred.

Responsibilities

• Oversee daily utility billing operations and staff.
• Plan and direct billing, collection, and meter reading activities.
• Train and evaluate staff and ensure adequate coverage.
• Prepare annual budget and manage expenses.
• Develop and maintain policies and procedures.
• Ensure compliance with accounting rules and internal controls.
• Maintain meter reading equipment and billing software.
• Resolve customer billing disputes and service issues.
• Analyze accounts for excess usage, errors, and aging receivables.
• Collaborate with engineers and Public Works on taps locations.
• Provide information to establish utility rates.
• Maintain and update the Utility Billing webpage.
• Communicate timely information to customers about services.
• Enforce federal, state, and local laws and ordinances.
• Perform other duties as assigned.

Skills

Communication skills

Computer skills

Education

High school diploma or equivalent

Bachelor's degree in business administration or related field preferred

Coursework in business or related field

Job description

Are you energized by interacting with and helping people? Have you been told that you have strong communication skills? Do you have strong computer skills? Do you enjoy bringing solutions to the table? If so, you may be a great addition to the Utility Billing Team at the City of Hutchinson. Make a difference with the City of Hutchinson!!

The Utility Billing Office Manager is responsible for overseeing the operations of the Utility Billing Department including billing and collection, meter reading and maintaining utility-related databases for the City of Hutchinson.

A Day in the Life:

1. Selects, supervises, directs and evaluates assigned staff, processes employee concerns and problems, directs work, counsels, disciplines, and completes employee performance appraisals


2. Plans and directs the city's utility billing operations


3. Trains and evaluates staff, ensuring adequate coverage for operational needs


4. Prepares the annual Utility Billing budget and manages expenses to avoid overruns


5. Writes and maintains operational policies and procedures for the Utility Billing Office


6. Monitors adherence to accounting rules, regulations and internal controls


7. Ensures the functionality and accuracy of meter reading and computer equipment for timely billing


8. Enforces city ordinances and resolves customer service issues, including billing disputes and complaints


9. Analyzes customer accounts for excess usage, billing errors and aging receivables


10. Resolves escalated customer complaints or service issues


11. Identifies and recommends solutions for problem areas in utility billing processes


12. Develops office systems and procedures to improve customer service and streamline functions


13. Works with city engineers and Public Works staff on the location of taps for new or existing locations


14. Provides information to establish utility billing rates for water, sewer and refuses services


15. Maintains and updates the Utility Billing webpage


16. Provides timely communications to customers regarding utility services and announcements


17. Enforces and maintains compliance with all federal, state and local laws and ordinances


18. Performs other duties as assigned or deemed necessary


19. Complies with all organizational and departmental policies and procedures


20. Operates all job-related equipment, machinery, tools and other aids as required or needed


21. Protects and maintains any confidential information you have access to, whether oral, written, or electronic

Position Requirements

1. High school diploma or other equivalent


2. Additional coursework in business or other closely related field


3. Bachelor's degree in business administration or related field preferred


4. Four years of responsible experience in billing or customer account management


5. Three years of supervisory experience preferred

Certfications/Licenses

1. Valid Kansas Driver's License with acceptable driving record

BENEFITS:

• Health, Dental & Vision Insurance


• Flexible Spending Accounts: Medical & Dependent Care


• Retirement: KPERS & 457 Retirement Savings Plan


• Life Insurance & Optional Voluntary Life Insurance


• Insured Disability


• Death Benefit


• Service-Connected Death


• Vacation Leave, Sick Leave, Floating Holidays & City Designated Holidays


• Employee Assistance Program

The City of Hutchinson employs over 400 employees that serve our community every day. City employees make Hutchinson a great place to live, work, and play. We take pride in our work and it shows. Come be a part of a workforce that makes a difference! We're always looking for talented, self-motivated individuals to join our team.

The City of Hutchinson is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.