Used Truck Sales Coordinator (Administrative Assistant)

Truck Enterprises; Chesapeake (VA); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health and Dental insurance

Flexible Spending Accounts (FSAs)

Group Life Insurance

Short Term Disability Insurance

Long Term Disability Insurance

Voluntary Life Insurance

Corporate Holidays

Paid Vacation and Personal Leave

401(k) plan with company match

Voluntary Supplemental Insurance

Job summary

Kenworth Sales Company in Chesapeake, VA is seeking a Used Truck Sales Coordinator (Administrative Assistant) to support the District Used Truck Manager. The role handles purchasing, inventory, advertising, and invoicing, ensuring accurate records and timely communication.

The position requires a High School diploma, strong organization, and the ability to work both independently and with a team in a fast-paced environment. DOT regulations apply and employment contingent on screening.

Qualifications

• High School diploma or equivalent.
• Ability to read, write, and comprehend English instructions and information.
• Excellent organization, communication, and time management skills.
• Some knowledge of heavy-duty trucks and the trucking industry.
• Ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Experienced with computer systems and large data sets, including data entry, maintenance, and system navigation.
• Professional personal appearance.

Responsibilities

• Issue purchase orders and invoices pertaining to truck reconditioning.
• Track and close purchase orders for used truck reconditioning after invoice is obtained from vendor.
• Maintain truck files regarding the sale of used trucks including costs for sales summaries and commissions.
• Assist Sales Personnel in the closing process if needed.
• Input all truck purchases into Arcadium and maintain accurate inventory records.
• Maintain advertising on Truck Paper and other listings, including pricing, specs, photos, and availability.
• Coordinate inbound and local truck movements.
• Generate and track aging reports and shop spend.
• Follow District Used Truck Manager processes to meet admin needs.
• Support the District Used Truck Manager with miscellaneous tasks.

Skills

Organization

Communication

Time management

Heavy-duty trucks knowledge

Data entry

System navigation

Professional appearance

Education

High School diploma

Tools

Arcadium

Job description

Bring your skills to the 2025Kenworth Dealer of the Year! Kenworth Sales Co., a 38-location Kenworth and Isuzu truck dealership group, is looking for a UsedTruck Sales Coordinator (Administrative Assistant)to join ourChesapeake, VAteam.

JOB SUMMARY:

The primary function of the Sales Coordinator Administrative Assistant is to provide administrative support to the District Used Truck Manager.

Salary Minimum and Maximum: $20 - $25 hourly.

** Due to federally mandated DOT regulations, Kenworth Sales Company is a drug-free workplace. Any offer of employment will be contingent on passing a pre-employment drug screening.

DUTIES AND RESPONSIBILITIES:

• Issue purchase orders and invoices pertaining to truck reconditioning.
• Track and close purchase orders for used truck reconditioning after invoice has been obtained from vendor. Purchase orders will involve internal company charges as well as outside vendors.
• Maintain truck files regarding the sale of used trucks including accumulating all costs to correctly prepare sales summaries and commission sheets.
• Assist Sales Personnel in the closing process if needed.
• Input all truck purchases into Arcadium and maintain accurate, real-time inventory records, including status and locations.
• Responsible for maintaining accurate advertising on Truck Paper and other listing platforms, including regular updates on pricing, specifications, photos, and availability statuses.
• Coordinate inbound and local truck movements.
• Generate and track aging reports and shop spend.
• Follow processes and procedures established by District Used Truck Manager to ensure that all administrative needs for the Used Truck Sales Department are being met.
• Support the District Used Truck Manager with miscellaneous tasks as assigned.

QUALIFICATIONS:

High School diploma or the equivalent. Ability to read, write, and comprehend English instructions and information. Excellent organization, communication, and time management skills. Some knowledge of heavy-duty trucks and the trucking industry. Ability to work independently and collaboratively in fast-paced, deadline-driven environment. Experienced working with computer systems and large data sets, including data entry, maintenance, and system navigation. Professional personal appearance.

BENEFITS:

• Kenworth Sales Companypromotes a progressive environment with an emphasis on teamwork, customer service, training and personal development.
• Stability – Company is financially strong with an established base of customers and is well-positioned for continued expansion.
• History of Excellence – Work from an award-winning dealership with a reputation for unsurpassed quality and customer service.
• Excellent compensation and benefits package including comprehensive Health and Dental insurance, Flexible Spending Accounts (FSAs) with FLEX Card, Group Life Insurance, Short Term & Long-Term Disability Insurance, Voluntary Life Insurance, Corporate Holidays, Paid Vacation and Personal Leave, 401(k) plan with company match, and Voluntary Supplemental Insurance plans.

Veterans are encouraged to apply!

About the company:

Kenworth Sales Company is a family of companies based in Salt Lake City, Utah of over 38dealerships in the Intermountain West and Mid-Atlantic regions.

An Equal Opportunity employer, Smoke Free/Drug Free Facility. All qualified applicants will receive consideration for employment without regard to the individual's race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.