USA - LaPlace HC - Administrative Assistant

BrandSafway Group; LaPlace (LA); On-site; USD 28,000 - 32,000; Full time

Job summary

BrandSafway in LaPlace, LA is seeking an Administrative Assistant to support onboarding and HR coordination across multiple Louisiana sites. This on-site role trains the right background and emphasizes accurate records, customer service, and compliance with company policies.

You will assist applicants through onboarding, I-9 verification, and documentation, coordinating with hiring managers. Bachelor’s degree preferred; bilingual a plus. Schedule: Mon–Fri 7:30 AM–4:30 PM.

Qualifications

• Experience in HR coordination, onboarding, or high-volume administrative support.
• Familiarity with I-9 verification and onboarding processes preferred.
• Bachelor's degree in HR, Business, or related field preferred; relevant experience may substitute.

Responsibilities

• Coordinate onboarding and hiring activities for multiple Louisiana sites.
• Assist applicants with applications, I-9 verification, documentation, and pre-employment requirements.
• Maintain accurate employee records and ensure compliance with policies.
• Provide excellent customer service to applicants and hiring managers across sites.
• Communicate with applicants, hiring managers, and internal teams to ensure timely hiring.
• Prioritize multiple tasks in a fast-paced environment and adapt to changing demands.
• Collaborate with teams to support hiring needs across ~30 Louisiana job sites.

Skills

HR coordination

Onboarding

Recruiting support

Staffing

Customer service

Education

Bachelor's degree

Tools

MS Office

Excel

HR systems

Job description

USA - LaPlace HC - Administrative Assistant BrandSafway

Address 3674 U.S. 51, LaPlace, LA, 70068, US

Compensation $20.00 - $23.00/hour

Schedule Full time

Job Type Permanent

Description

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

*Will train the right background

Key Responsibilities:

• Coordinate high-volume employee onboarding and hiring activities, supporting multiple job sites throughout Louisiana.
• Assist applicants throughout the onboarding process, including employment applications, I-9 verification, documentation, and other pre-employment requirements.
• Manage fluctuating onboarding volumes while ensuring accuracy, efficiency, and a positive applicant experience.
• Provide exceptional customer service, assisting applicants from diverse backgrounds and varying levels of technical experience.
• Maintain accurate employee records and ensure compliance with company policies, procedures, and site-specific onboarding requirements.
• Communicate effectively with applicants, hiring managers, and internal teams to ensure a smooth and timely hiring process.
• Resolve routine onboarding issues independently while escalating more complex matters when appropriate.
• Prioritize multiple tasks and adapt quickly to changing hiring demands in a fast-paced environment.
• Collaborate with team members to support hiring needs across approximately 30 Louisiana job sites.

Qualifications:

• Previous experience in HR coordination, onboarding, recruiting support, staffing, or a high-volume administrative/customer service environment preferred.
• Familiarity with I-9 verification, employment applications, and onboarding processes preferred.
• Bilingual English/Spanish preferred, but not required.
• Oil and gas, industrial staffing, or related industry experience is a plus.
• Proficiency in Microsoft Office Suite, particularly Excel, and the ability to learn new HR systems.
• Strong interpersonal and customer service skills with a genuine interest in helping people.
• Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
• Positive, enthusiastic, and adaptable personality with the ability to thrive in a fast-paced, high-volume environment.
• Strong verbal and written communication skills.
• Ability to work independently and collaboratively while maintaining professionalism and patience.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred; relevant experience may substitute for education.

Schedule: Monday–Friday, 7:30 AM–4:30 PM

• Location: LaPlace, LA (On-site)