US - Unit Secretary 4 Tower FT 7A

jacksonhospitalinternal; Montgomery (AL); On-site; USD 17,000 - 22,000; Full time

Job summary

Jackson Hospital seeks a Unit Secretary to support daily unit operations, patient data collection and communication with nursing staff. You will transcribe orders, assist with admissions and discharges, and help manage call boards and supplies.

The role emphasizes accurate data entry, timely RN notifications, and maintaining an organized, efficient work area in a climate-controlled hospital setting.

Qualifications

• High School Education or GED required.
• BLS certification or ability to obtain.
• Must have computer skills, ability to type, good communication, time management and customer-focused skills.
• Strong reading, writing, and following oral and written commands.
• Ability to lift and handle unit supplies up to 30 pounds.

Responsibilities

• Perform unit secretary functions under unit management in line with hospital policies.
• Manage calls, schedules, data entry and charting to support patient flow.
• Transcribe physician orders accurately and notify RN of pertinent data.
• Assist with admissions, transfers, discharges and bed control coordination.
• Maintain organized workspace, keep supplies and equipment retrievable.

Skills

Computer skills

Typing

Communication

Time management

Customer focused

Reading & writing

Education

High School Education or GED

BLS

Job description

Unit Secretary

Under the direction of unit management, the Unit Secretary(US) performs unit functions appropriate to the position, and in compliance with hospital policies, procedures, and protocols. Functions include but are not limited to, managing supplies, answering telephones and call lights, maintaining call board and assisting customers.

The Unit Secretary will participate in patient care by requesting, charting and recording patient data in a timely fashion according to hospital policy and keeping the RN informed of pertinent data. The Unit Secretary transcribes physician orders in an accurate and timely fashion; participates in the patient’s admission, transfer and/or discharge and facilitates rapid notification of Bed Control, Registration and Housekeeping in a timely manner. Maintains an organized work environment (which may include files, supplies, equipment, etc) to ensure easy retrievability and physical professional appearance. Maintains optimal inventory supplies in an effort to enhance workflow efficiencies. Provides secretarial support as appropriate which may include data entry, faxing, copying, scheduling, charting, routine, etc. Demonstrates responsibility for own competency/mandatories and annual performance evaluation by maintaining all personal data up-to-date.

Meets educational requirements for new equipment, materials, procedures and technology. Prepares for the performance evaluation conference by submitting required documents, and self-evaluation form one month prior to due date. Monitors Patient Care Board and unit printer at least every 2 hours for electronic order entries. Notifies RN of new findings. Notifies Physicians of consult in a timely manner and enters consults correctly electronically. Adheres to and consistently supports professional standards and health care regulations that provide for and promote safety, quality patient care and patient satisfaction. Demonstrates responsibility for maintaining knowledge base of current unit and hospital communication through a variety of modalities including but limited to communication books, posted notices, meeting minutes, Jackson Hospital intranet and Jackson Hospital email.

Unit Secretary

High School Education or G.E.D. BLS. Requires computer skills, ability to type, good communication, time management and customer focused skills. Strong customer skills required. Ability to read, write and follow oral and written commands.

Ability to lift and handle unit supplies involving a minimum of 30 pounds. May assist in ambulating or transporting patients. Visual and hearing acuity necessary. Able to meet the attendance requirements of the job. Primarily, sitting with some walking required in running errands. Work area is climate controlled.

May be required to rotate to other than assigned unit or shift in the event of acute staffing needs. May be exposed to risk of communicable diseases, radiation, repetitive motion and strains involved in moving patients and equipment or supplies if proper lifting techniques are not used. Daily interaction with staff and physicians. Handles highly confidential files, reports and correspondence.