US - Unit Secretary 4 Tower FT 7A

jacksonhospital; Montgomery (AL); On-site; USD 30,000 - 42,000; Full time

Job summary

Jackson Hospital in Montgomery, AL seeks a Unit Secretary to support daily unit functions and manage communications. You will handle phones, call lights, calls, and maintain the patient care board while ensuring timely data entry and charting.

The role includes transcribing physician orders, coordinating admissions/discharges, and providing clerical support to maintain organized workflows and supply inventories in a regulated environment.

Qualifications

• Requires High School education or GED.
• Strong customer service and communication skills are required.
• Ability to type, use computer systems and manage time effectively.
• Must be able to lift 30 pounds and assist with patient-related tasks.
• Able to follow instructions and hospital policies.

Responsibilities

• Answer telephones and manage call lights, and maintain call boards.
• Transcribe physician orders accurately and timely.
• Assist with patient admissions, transfers and discharges.
• Provide secretarial support including data entry, scheduling, and charting.
• Maintain organized work environment and inventory of supplies.

Skills

Customer service

Communication skills

Time management

Typing speed

Computer literacy

Education

High School Diploma or GED

Tools

Data entry software

Fax machines

Scheduling software

Job description

Unit Secretary

Under the direction of unit management, the Unit Secretary(US) performs unit functions appropriate to the position, and in compliance with hospital policies, procedures, and protocols. Functions include but are not limited to, managing supplies, answering telephones and call lights, maintaining call board and assisting customers.

The Unit Secretary will participate in patient care by requesting, charting and recording patient data in a timely fashion according to hospital policy and keeping the RN informed of pertinent data. The Unit Secretary transcribes physician orders in an accurate and timely fashion; participates in the patients admission, transfer and/or discharge and facilitates rapid notification of Bed Control, Registration and Housekeeping in a timely manner. Maintains an organized work environment (which may include files, supplies, equipment, etc) to ensure easy retrievability and physical professional appearance. Maintains optimal inventory supplies in an effort to enhance workflow efficiencies. Provides secretarial support as appropriate which may include data entry, faxing, copying, scheduling, charting, routine, etc. Demonstrates responsibility for own competency/mandatories and annual performance evaluation by maintaining all personal data up-to-date.

Meets educational requirements for new equipment, materials, procedures and technology. Prepares for the performance evaluation conference by submitting required documents, and self-evaluation form one month prior to due date. Monitors Patient Care Board and unit printer at least every 2 hours for electronic order entries. Notifies RN of new findings. Notifies Physicians of consult in a timely manner and enters consults correctly electronically. Adheres to and consistently supports professional standards and health care regulations that provide for and promote safety, quality patient care and patient satisfaction. Demonstrates responsibility for maintaining knowledge base of current unit and hospital communication through a variety of modalities including but limited to communication books, posted notices, meeting minutes, Jackson Hospital intranet and Jackson Hospital email.

Unit Secretary

High School Education or G.E.D. BLS. Requires computer skills, ability to type, good communication, time management and customer focused skills. Strong customer skills required. Ability to read, write and follow oral and written commands.

Ability to lift and handle unit supplies involving a minimum of 30 pounds. May assist in ambulating or transporting patients. Visual and hearing acuity necessary. Able to meet the attendance requirements of the job. Primarily, sitting with some walking required in running errands. Work area is climate controlled.

May be required to rotate to other than assigned unit or shift in the event of acute staffing needs. May be exposed to risk of communicable diseases, radiation, repetitive motion and strains involved in moving patients and equipment or supplies if proper lifting techniques are not used. Daily interaction with staff and physicians. Handles highly confidential files, reports and correspondence.