US - NE - Winslow - Administrative Assistant

Locweld - A Stella-Jones Company; Winslow (IN); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Dental & Vision coverage

Life insurance

AD&D

Long-Term Disability

Employee assistance program

Annual bonus

401(k) with company match

Paid vacation

Job summary

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Responsibilities include coordinating, organizing and performing general administrative

Responsibilities

• Coordinate, organize and perform general administrative duties: typing, filing, answering phones, and mailing as needed.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Ensure assigned projects are completed timely and with proper follow-up on administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Job description

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact.

The Administrative Assistant position will perform duties of routine clerical and administrative support as well as implement administrative systems, procedures and policies, and monitor administrative projects.

Responsibilities

• Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones and filing as needed.
• Gather, sort and distribute incoming and outgoing mail within the department.
• Schedule and coordinate meetings, appointments, and travel arrangements for department staff.
• Answer telephones, route calls, and/or take messages.
• Ensure operation of equipment by completing preventive maintenance requirements; call for repairs.
• Maintain office supplies for department; approve special office supply requests.
• Maintain department files and library including record retention program.
• Prepare and submit monthly forms, invoices, and check requests.
• Assures that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
• Provide backup support to front desk receptionist.
• Perform other related duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Employee Benefits

• The security of working for a company designated as an essential workplace
• Comprehensive total benefits package with 3 medical plans to choose from
• Several company-paid benefits including:
  • Dental and Vision coverage
  • Life insurance and Accidental Death & Dismemberment (AD&D) policies
  • Long-Term Disability Coverage
  • Access to a robust employee assistance program
• Competitive compensation
• Annual bonus program opportunity
• 401(k) savings plan with generous Company match (150% on the first 4% deferred)
• 2 weeks paid vacation and 9 holidays
• Career advancement opportunities
• Ability to purchase Company stock

Equal Opportunity Employer/Veterans/Disabled