US - Executive Assistant

Jobandtalent; Northern (KY); Hybrid; USD 80,000 - 90,000; Full time

Job summary

Job&Talent is seeking an exceptional Executive Assistant to the US CEO to act as a force multiplier in a fast-growing global organization. You will protect the CEO’s time, optimize priorities, and help leaders across the US and Europe stay aligned amid a complex matrix.

You will own an agile calendar across time zones, oversee domestic and international travel, and draft executive communications. This role requires discretion, strong relationships, and a proactive mindset in a high-pressure,

Qualifications

• 5+ years supporting C-Suite/senior executives in a fast-paced, high-growth global organization.
• Proven ability to anticipate executive needs, manage competing priorities, and work independently with high discretion.
• Expert in multi-time-zone calendar management and complex international travel coordination
• Strong organizational skills with a track record of driving initiatives and maintaining high attention to detail
• Exceptional written/verbal communication; highly proficient in Google Workspace (or Microsoft 365)
• Bachelor’s degree.

Responsibilities

• Partner directly with the US CEO as a trusted gatekeeper and advisor to optimize time and strategic focus, while maintaining exceptional relationships across the business
• Anticipate roadblocks, resolve issues proactively, and foster seamless cross-functional relationships.
• Own and optimize a highly dynamic executive calendar across multiple time zones, balancing strategic priorities, customer engagements, travel, and internal leadership commitments
• Oversee end-to-end domestic and international travel, including itineraries, logistics, and real-time disruption handling.
• Coordinate logistics for executive offsites, board meetings, conferences, and high-value customer engagements.
• Draft and refine executive communications, presentations, and employee communications across the US organization .
• Facilitate strategic planning sessions and leadership meetings, tracking action items to enforce cross-functional accountability.
• Manage high-priority special initiatives from strategic planning through execution.

Skills

Executive support

Calendar management

Cross-functional collaboration

Discretion

Written communication

Education

Bachelor's degree

Tools

Google Workspace

Microsoft 365

Job description

Join us to shape the future of work: your next adventure awaits!

Executive Assistant to the US CEO

We are looking for an exceptional Executive Assistant to serve as a high-impact partner to our US CEO and drive operational momentum across a scaling global organization.

This is more than administrative support; you will act as the US CEO’s force multiplier. In this role, you will optimize executive focus, navigate complex international matrix structures across the US and Europe, anticipate roadblocks before they emerge, and drive cross-functional accountability. Operating in a fast-paced environment, you’ll balance high-stakes gatekeeping with seamless leadership alignment.

If you are a proactive operator who thrives in fast-paced environments, an expert in global logistics, and thrive on bringing clarity to ambiguity, we want to hear from you.

$80,000 - $90,000 a year

Responsibilities:

Executive Operations & Advisory

• Partner directly with the US CEO as a trusted gatekeeper and advisor to optimize time and strategic focus, while maintaining exceptional relationships across the business


• Anticipate roadblocks, resolve issues proactively, and foster seamless cross-functional relationships.


• Own and optimize a highly dynamic executive calendar across multiple time zones, balancing strategic priorities, customer engagements, travel, and internal leadership commitments

Travel & Logistics Operations

• Oversee end-to-end domestic and international travel, including itineraries, logistics, and real-time disruption handling.


• Coordinate logistics for executive offsites, board meetings, conferences, and high-value customer engagements.

Executive Communications & Project Governance

• Draft and refine executive communications, presentations, and employee communications across the US organization .


• Facilitate strategic planning sessions and leadership meetings, tracking action items to enforce cross-functional accountability.


• Manage high-priority special initiatives from strategic planning through execution.

Requirements:

• 5+ years supporting C-Suite/senior executives in a fast-paced, high-growth global organization


• Proven ability to anticipate executive needs, manage competing priorities, and work independently with high discretion


• Expert in multi-time-zone calendar management and complex international travel coordination


• Strong organizational skills with a track record of driving initiatives and maintaining high attention to detail


• Exceptional written/verbal communication; highly proficient in Google Workspace (or Microsoft 365)


• Bachelor’s degree.

#LI-RP1

About us

Job&Talent is a world-leading, AI-powered workforce management platform for frontline industries. We help companies boost productivity and efficiency at scale, while giving workers the tools they need to thrive. Our mission is simple: to empower the people who make the world go round.

Built on deep industry expertise, cutting-edge technology, and smart AI agents, our end-to-end platform covers the entire workforce lifecycle — from recruitment and planning to time and attendance, performance, cost management, and communication.

It delivers measurable improvements in the areas that matter most: fulfilment, attendance, retention, and workforce quality. Our platform strength is rooted in unique experience: placing millions of workers over the years and serving thousands of blue-chip clients across delivery, logistics, manufacturing, e-commerce, retail, and hospitality.

Headquartered in Madrid, the company operates in 10 countries across Europe, the US, and Latin America and is backed by leading investors including Atomico, Goldman Sachs, Kinnevik, BlackRock, and SoftBank.

Join our community and make an impact

Innovation, high standards, and analytical thinking are in our DNA. Everyone has a voice here, and that voice matters. It’s how we stay sharp, move fast, and make decisions that keep us ahead of the curve.

You’ll take full ownership of your work, collaborate across borders, and grow by doing. Around here, you’ll hear a lot about 10x experiences, human-centered design, and the power of AI. But what truly sets us apart is our people: Our diverse team brings unique perspectives, deep commitment and real-world experience to the table.

We champion empathy, honesty, and inclusion. Because when people can be their authentic selves, incredible things happen—for our workers, our clients, and for each other.

And we reward that impact—with competitive pay, meaningful benefits, and the opportunity to shape what work looks like for millions around the globe.

If you're ready to make a real impact at scale, you're in the right place.

Proud to champion equality

At Job&Talent we value diversity and we're an Equal Opportunity Employer. We welcome applications from all suitably qualified people regardless of national origin, race, disability, religious beliefs or sexual orientation. Come join us. We look forward to your application.