Urgent Care Receptionist (Hyannis)

Cape Cod Healthcare; Hyannis (MA); On-site; USD 29,000 - 35,000; Full time

Job summary

Cape Cod Healthcare in Hyannis, MA, is seeking a front desk/clerical assistant to support the Urgent Care Center. You will greet patients, collect demographics and insurance details, register and schedule, and route calls and messages efficiently.

The role requires 1 year of office experience, strong communication, and proficiency with standard office software. Occasional weekends and holidays may apply.

Qualifications

• Experience in an office setting with at least 1 year preferred.
• Medical Terminology knowledge preferred.
• Strong communication and interpersonal skills required.
• Experience of current office technology, proficient in computer office application.

Responsibilities

• Provide secretarial/clerical coverage in an efficient, timely and professional manner.
• Review payment policies and collect copay at time of service.
• Greet patients and obtain demographic and insurance information and register patient into system.
• Answer telephone promptly and direct calls, taking accurate messages.
• Obtain consents to bill third parties and secure insurance/cards IDs.
• Assist with medical records requests and referrals.
• Maintain patient records, scan documents and file correspondence.
• Support practice staff during busy periods and adapt to changes.

Skills

Communication skills

Customer service

Data entry

Medical office experience

Office software proficiency

Tools

MS Office

EMR/EHR systems

Job description

Purpose of Position

To provide clerical/secretarial and customer service support to the Urgent Care Center.

Description

• Provide secretarial/clerical coverage in an efficient, timely and professional manner.
• Review payment policies and collect copay at time of service.
• Greet patients and obtain demographic and insurance information and register patient into system. Answer telephone in less than four rings, direct calls to appropriate persons and take accurate messages. Obtain legally acceptable general consents to bill third parties. Secure copies of valid insurance cards and photo identification cards. Open and distribute mail. Fax prescriptions to pharmacy for patients as needed.
• Refer to Medical Records any patients, outside agencies and physicians looking to obtain copies of medical records.
• Assist physician in contacting CCHC on call providers or a patient's primary care physician.
• Maintain patient records including the retrieval of patient charts to file correspondence, reports, test results, etc. Pull charts for telephone messages as needed. Scan documents into patients' charts as needed. Refer to billing those patients unable to pay and/or have questions regarding billing.
• Distribute charts to secretary, nurse or physician as needed.
• Performs all responsibilities/duties required by the position as defined in the scope of service, to assure that the needs of the patient are well served.
• Ensure accurate maintenance of administrative records and work/communicate cooperatively with co-workers, patients, visitors and other personnel within and outside the practice.
• Demonstrate the ability to adjust to unexpected changes to assure that all responsibilities/duties are met during absences or increased patient volumes.
• Perform other essential work related duties as requested/directed.

Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers in a manner that reflects MACC's commitment to CARES: compassion, accountability, respect, excellence and service.

Qualifications

• Experience in an office setting with at least 1 year experience preferred.
• Medical Terminology knowledge preferred.
• Strong communication and interpersonal skills required.
• Experience of current office technology, proficient in computer office application.

Schedule Details

38 Hours Per Week, Rot Days/Eves; Mon-Fri, 10-hr. Shifts: 8a-6p; Sat & Sun, 8-hr. Shifts: 8a-4p, E/O Weekend & Occ Holidays - Hyannis Location - Organization : Medical Affiliates of Cape Cod
Primary Location : Massachusetts-Hyannis
Department : MAC-Hyannis Urgent Care
Annual/Hourly: Hourly
Hiring Pay Range: 21.12 - 25.33