UR Floater

UR University of Richmond; United States; On-site; USD 21,000 - 25,000; Part time

Job summary

University of Richmond is seeking an Administrative Floater to provide flexible, on-site administrative support across campus offices and departments. This casual, as-needed role covers long-term assignments, vacations, and special projects, acting as the primary contact and ensuring professional, confidential service.

You will perform typing, scheduling, travel arrangements, document preparation, calendar maintenance, meeting support, and data entry, while helping with office and project

Qualifications

• High school diploma or GED required.
• Some college preferred.
• 3–5 years of administrative support experience.
• Ability to multitask and meet deadlines.

Responsibilities

• Provides administrative and secretarial support, including typing letters, speeches, presentations, and documents.
• Schedules appointments, manages calendars, arranges travel, screens calls and emails, greets visitors, and handles inquiries; updates data and prepares reports.
• Plans and coordinates logistics for events and functions, including meals and accommodations for guests.
• Monitors budgets and reconciles statements; submits invoices and reimbursement requests.
• Orders supplies, maintains files, and assists with special projects and campus procedures.

Skills

Independent work

Multitasking

Interpersonal skills

Communication skills

Discretion/confidentiality

Office organization

Education

High school diploma or GED

Some college preferred

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Publisher

Job description

Job Description Summary The Administrative Floater is a casual, as-needed position. The role covers long-term assignments, vacations, or special projects. This position provides administrative support as the primary contact in various offices and departments across campus. Position supports department leaders by providing smooth office or project management, requiring professionalism, confidentiality, flexibility, and the ability to work independently.

JOB DUTIES/RESPONSIBILITIES

• Administrative: Provides administrative and secretarial support, which may include typing correspondence, letters, speeches, presentations, and other relevant documents.
• Schedules appointments and maintains calendars, makes travel arrangements, screens and handles telephone and email communications, greets and directs visitors, and deals with administrative inquiries as appropriate. Updates data in appropriate systems and may update department website. Prepares various charts and reports.
• Functions/Events: Plans, schedules, and coordinates logistics for social/business functions (breakfasts, luncheons, dinners), which may include reservations, catering and accommodations for overnight guests.
• Budgets/Expenses: Monitors and reconciles credit card statements and budgets; submits invoices and reimbursement requests for payment internally and externally.
• Miscellaneous: Orders supplies for the office, maintains office files, and requests service for office equipment. Keeps current on the latest campus procedures and technologies through meetings and training sessions offered by the University. Assists with special projects as assigned.

SUPERVISION EXERCISED

Does not provide supervision to other individuals.

WORKING CONDITIONS/PHYSICAL EFFORT

Office environment; some outside work may be required.

QUALIFICATIONS

• Knowledge, skills & ability: Ability to work independently, multitask, and meet deadlines using discretion in confidential matters. Strong interpersonal and communication skills and the ability to work effectively with a diverse range of individuals. Proficient use of Microsoft Word, Outlook, Excel, Publisher, and PowerPoint. Knowledge of supplies, equipment, and/or services ordering and inventory control. Ability to communicate effectively, both orally and in writing. Ability to gather data, compile information, and prepare reports. Records maintenance skills. Ability to maintain calendars and schedule appointments. Database management skills. Ability to analyze and solve problems. Ability to make administrative/procedural decisions and judgments. Organizing and coordinating skills. Ability to record and transcribe meeting minutes. Receptionist skills.
• Education & experience: High school diploma or GED required and some college preferred. 3-5 years of administrative support experience in an office setting.
• Schedule Varies. Less than 15 hours per week. Salary may vary based on position, experience, project, and required skills.
• Grade 1: $15.00 - $18.00 per hour

Located just minutes from downtown Richmond, Virginia, the University of Richmond blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. The mission of the University of Richmond is to educate in an academically challenging, intellectually vibrant, and collaborative community dedicated to the holistic development of students and the production of scholarly and creative work. A Richmond education prepares students for lives of purpose, thoughtful inquiry, and responsible leadership in a diverse world. Our strategic priorities are academic excellence, belonging and community, access and affordability, well-being, and experiential learning and community engagement. These priorities, coupled with strong benefits, makes the University of Richmond an employer of choice in the Richmond area. UR is a private, highly selective, liberal arts university with a welcoming spirit that prizes diversity of experience and thought. With more than 60 undergraduate majors and an average undergraduate class size of 15 students, the University provides a collaborative learning and research environment unlike any other in higher education, offering students an extraordinary combination of the liberal arts with law, business, leadership studies, and continuing education. The University of Richmond ranks number 30 among the nation’s best liberal arts colleges by US News and World Report, one of many accolades that showcases Richmond as a premiere place to grow professionally and personally.