University Registrar Services Coordinator III (Degree Audit)

Recent Jobs; Gainesville (FL); On-site; USD 47,000 - 57,000; Full time

Benefits offered by this job

Health insurance

State retirement plans

Paid time off

Tuition assistance

Public Service Loan Forgiveness (PSLF)

Job summary

University of Florida’s Office of the University Registrar seeks a University Registrar Services Coordinator III to support degree audit systems and related academic records. You will maintain, test, and update audit requirements in Campus Solutions and Stellic, and assist with curriculum changes, degree certification, and training for advisors.

The role emphasizes accuracy, policy alignment, and collaboration with academic units to enhance student progress and degree integrity.

Qualifications

• Master’s degree in an appropriate area.
• Bachelor’s degree in an appropriate area; two years of relevant experience may be substituted.
• Experience in registrar’s office or higher education environment is preferred.

Responsibilities

• Maintain, test, and update undergraduate degree audit requirements.
• Review curriculum changes and implement updates to degree audit configurations.
• Analyze discrepancies and perform QA reviews of audit data.
• Support degree certification and timely conferral of degrees.
• Provide guidance and training on degree audit functionality to advisors and campus partners.
• Collaborate with academic units to improve degree audit processes.

Skills

Analytical skills

Attention to detail

Communication skills

Training/mentoring

Education

Master's degree

Bachelor's degree

Tools

Campus Solutions

Stellic

Job description

The University of Florida's Office of the University Registrar is seeking a University Registrar Services Coordinator III to support the administration, maintenance, and enhancement of the university's degree audit systems. Serving in a key functional role, this position develops, updates, tests, and maintains degree audit requirements for undergraduate academic programs, ensuring curriculum, academic policies, and program changes are accurately reflected in audit tools that support student degree progress and academic advising. In addition to its primary focus on degree audit administration, the position supports curriculum implementation, degree certification activities, and other academic systems initiatives that contribute to student success and the integrity of the university's academic records.

Key responsibilities include, but are not limited to:

Degree Audit & Academic Records

• Maintain, test, and update undergraduate degree audit requirements within Campus Solutions and Stellic to ensure alignment with approved curricula, academic policies, and degree requirements.
• Review approved curriculum changes and implement corresponding updates to degree audit configurations and rules.
• Analyze and resolve degree audit discrepancies, conduct quality assurance reviews, and maintain documentation of audit requirements and processes.
• Support degree certification activities by reviewing degree requirements and assisting with the accurate and timely conferral of degrees.
• Serve as a resource to academic advisors and campus partners by providing guidance, troubleshooting support, and training on degree audit functionality and related processes.
• Collaborate with academic units and other stakeholders to enhance degree audit processes and support student success initiatives.

Catalog, Curriculum & Alternative Credentials

• Support university catalog maintenance and publication activities by implementing approved curriculum changes and ensuring academic program, policy, and requirement information is accurate across the catalog and related systems.
• Support Comprehensive Learner Record (CLR), digital badge, and alternative credential initiatives through record maintenance, system updates, credential processing, and stakeholder coordination.
• Provide guidance on catalog, curriculum, CLR, and alternative credential processes, while maintaining related documentation, resources, and procedures.

Systems, Testing & Training

• Assist with testing and validation of updates and enhancements to Registrar Services systems.
• Troubleshoot system and data issues and assist with identifying appropriate solutions.
• Maintain process documentation and training resources and provide functional support to campus partners.

Special Projects & Other Duties

• Participate in special projects and process improvement initiatives.
• Assist with reporting, data review, and documentation of office processes.
• Support improvements that increase the efficiency and accuracy of Registrar Services operations.
• Cross-train in related Registrar Services functions to provide support during peak workload periods.
• Perform other related duties and responsibilities as assigned.

$52,000

In addition, UF offers the following exceptional benefits:

• Health, Dental, and Vision Insurance
• State Retirement Plans
• Paid Time Off (approximately 22 days of vacation leave, 13 days of sick leave, and 11 paid holidays annually)
• Tuition Assistance (UF Employee Education Program)
• Public Service Loan Forgiveness (PSLF) Eligible Employer

For more information on benefits, please visit UFHR Benefits and Rewards (ufl.edu)

Master’s degree in an appropriate area; or a bachelor’s degree in an appropriate area and two years of relevant experience.

Preferred Experience

• Experience working in a registrar’s office, academic affairs, curriculum management, academic advising, or a related higher education environment.
• Experience with degree audit, curriculum management, catalog, student information, or credentialing systems.
• Knowledge of academic policies, curriculum processes, degree requirements, and degree certification practices.
• Demonstrated ability to interpret and translate complex academic requirements and policies into system configurations and business processes.
• Strong analytical and problem-solving skills, including experience identifying discrepancies, troubleshooting system or data issues, and developing effective solutions.
• Demonstrated attention to detail and commitment to accuracy and data integrity.
• Excellent written and verbal communication skills.
• Experience developing process documentation, training materials, or user resources.

Health Assessment Required: No