University Registrar

Princeton University; Princeton (AL); On-site; USD 225,000 - 260,000; Full time

Job summary

Princeton University invites applications for an experienced University Registrar to lead student data stewardship, reporting, and classroom scheduling. The role engages across campus with IT, academic units, and administrative offices to advance an ERP solution and ensure data integrity in support of Princeton's academic mission.

The Registrar will oversee staff, college and graduate programs, and FERPA compliance while delivering accurate information for decision-making and external reporting.

Qualifications

• Demonstrate excellent managerial skills.
• Fluency in and appreciation for operational details while guiding strategic decisions for the office and campus.
• Superior data management and analysis capabilities will be essential.
• Ability to communicate effectively within a complex university organizational structure.
• Direct experience with an integrated student administrative system is required.
• Bachelor's degree
• Substantial record of relevant professional accomplishment in a senior-level role at a liberal arts college or research university

Responsibilities

• Maintain campus-wide integrity of student data and provide accurate information to support decision-making.
• Lead the ERP implementation and collaborate with IT and academic units.
• Oversee scheduling of courses and classrooms across the campus.
• Coordinate transcripts, diplomas, and reporting to state and federal agencies.
• Advise on academic policy matters and participate in university committees as needed.

Skills

Leadership

Data management

FERPA knowledge

ERP experience

Communication

Strategic planning

Project management

Student information systems

Education

Bachelor's degree

Advanced degree

Job description

Overview

Princeton University invites applications and nominations for an experienced and innovative leader to serve as the University Registrar. The Registrar must operate and lead in a collaborative university culture where technology, systems, and processes are quickly evolving while a commitment to operational excellence in support of the unique aspects of a Princeton education is retained. The Registrar is charged with stewarding academic records and information for undergraduates, graduate students, and faculty and will be a lead on the university’s planning for and implementation of a new Enterprise Resource Planning (ERP) solution over the next several years.

Responsibilities

The Registrar maintains campus-wide integrity of student data and provides accurate and timely information to support decision-making, core business needs in other units, the University’s strategic planning and assessment initiatives, and external reporting requirements. The Registrar also manages classroom space. The successful candidate will ensure that the Office of the Registrar provides the highest level of service to faculty, students, and cross-campus administrative units through its careful stewardship of student records and its efficient and effective communication of information.

The Registrar reports to the Vice Provost for Academic Affairs and is a member of the Provost’s senior staff, with close working relationships with the Dean of the College and the Dean of the Graduate School and their teams. The Registrar currently oversees a staff of fifteen, with responsibilities ranging across curriculum and catalogue management, classroom and exams scheduling, and data collection and reporting, currently using PeopleSoft as the primary Enterprise Resource Planning (ERP) system coupled with an Oracle-based information warehouse. Several institutional software-as-a-service solutions that integrate with the ERP, including Stellic, are also overseen by the Registrar for activities that include student program requirements mapping, course enrollment, and course evaluations. The Registrar has multiple points of contact, including the undergraduate residential college system; the Offices of Admission, Undergraduate Financial Aid, Finance and Treasury, and Institutional Research; and academic departments, faculty, and staff responsible for academic advising and curricular management. The Registrar’s team also works closely with the Office of Information Technology to support, modify, and upgrade student record and reporting systems.

The Registrar supports the academic mission of the university and plays an advisory role on academic policy matters through ex officio positions on the Faculty Committees on Examinations and Standing and the Course of Study. The Registrar (or the Registrar’s designee) currently also serves on the Faculty Committee on Classrooms and Schedule and is a member of the university-wide Academic Data Group, which stewards academic organization mapping and reporting needs on behalf of the Cabinet-level Academic Planning Group. As needed, the Registrar is also called upon to advise the Curriculum Subcommittee of the Faculty Committee on the Graduate School.

The Registrar ensures the accuracy, integrity, and appropriate confidentiality of academic records, has oversight of the scheduling of courses and classrooms, and tracks academic policies related to curricular requirements. The Registrar also oversees academic registration, honors, and awards; the scheduling of exams; the processing and reporting of grades; the tracking of graduate student completion of non-course-based program requirements; and degree audits and enrollment verification. The Registrar provides transcripts, prepares diplomas, and reports data about the staffing, formats, and evaluation of courses. The Registrar is responsible for reporting university information to state and federal agencies as well as external organizations, including the National Student Clearinghouse.

Qualifications

Essential qualifications:

• Demonstrate excellent managerial skills
• Fluency in and appreciation for operational details while at the same time guiding strategic decisions for the office and the campus more broadly
• Superior data management and analysis capabilities will be essential
• Ability to communicate effectively within a complex university organizational structure, including in partnership with academic units and individual faculty and students.
• Direct experience with an integrated student administrative system is required.
• Deep knowledge regarding accepted higher education practices, FERPA, and other relevant federal and state policies and requirements.Bachelor's degree
• Substantial record of relevant professional accomplishment in a senior-level role at a liberal arts college or research university

Preferred qualifications

• Advanced degree
• Seven years of managerial experience, including substantial experience as a Registrar or Deputy/Associate Registrar
• Experience successfully leading the institutional planning and implementation of the student information system component of an ERP

Princeton University is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer. The posted salary range represents the University's good faith and reasonable estimate for a full-time position; salaries for part-time positions are pro-rated accordingly.

If the salary range on the posted position shows an hourly rate, this is the baseline; the actual hourly rate may be higher, depending on the position and factors listed above.

The University also offers a comprehensive benefit program to eligible employees. Please see this link for more information.

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Probationary Period

180 days

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No

Valid Driver’s License Required

No

Experience Level

Director

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Salary Range

$225,000 to $260,000