University Program Specialist - #002233

Western Carolina University; Cullowhee (NC); On-site; USD 51,000 - 62,000; Full time

Benefits offered by this job

Tuition waivers for up to three course

Dental, vision and health insurance

Paid holidays and paid community leave

Job summary

Western Carolina University seeks a University Program Specialist to coordinate essential programs that support student success, academic excellence, and operational efficiency within the College of Health and Human Sciences. The role oversees clinical affiliation agreements, student compliance, and facility operations at the Cullowhee campus.

The position emphasizes collaboration, administrative coordination, and proactive process improvement to enhance learning opportunities and advance the

Qualifications

• Strong written and oral communication skills.
• Ability to organize and prioritize and multitask.
• Ability to work both independently and in a team.

Responsibilities

• Coordinate and oversee programs supporting student success.
• Manage clinical affiliation agreements and compliance processes.
• Ensure efficient facility operations and emergency planning.
• Support leadership, committees and strategic initiatives.

Skills

Communication

Multitasking

Teamwork

Organizational skills

Education

Bachelor's degree

1 year related experience

Tools

Microsoft Office

Job description

Posting Details

Posting Number: SHRA1732P

Quick Link for Internal Postings: https://jobs.wcu.edu/postings/35765

Classification Title: University Program Specialist

Competency Level: Journey

Working Title: University Program Specialist - #002233

Department: Office, Dean, Health & Human Sci

About WCU

• 2025 - Ranked 1st in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.
• 2024 - Ranking in the top 8.5% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 34 out of the top 400 employers across all industries.
• 2023 - Ranked in the top 20% on Forbes 'America's Best Midsize Employers' list, WCU was ranked 97 out of the top 500 employers across all industries.
• 2022 - Ranked 14th in the top 100 employers in North Carolina in Forbes 'America's Best Employers by State' list.

Western Carolina University is the UNC system's westernmost campus and has been consistently ranked as one of the top 15 public regional institutions in the South.

Employees of WCU are provided a comprehensive benefits package as well as other resources, policies and programs to ensure a happy and healthy work/life balance. Benefit eligible employees have access to dental, vision and health insurance plans - eligibility begins on the first of the month following date of hire. Retirement plan contributions begin on the eligibility date following election and include employer contributions for either a defined contribution or a defined benefit plan. Optional disability plans are also available.

Eligible employees have access to tuition waivers for up to three courses per academic year; employee may enroll at any of the constituent UNC System campuses. Also offered are free group exercise classes multiple times per week, a discounted membership to the campus recreation center, free vaccine and booster shots offered on campus, pretax flexible spending accounts, 12 paid holidays and 24 hours of paid community service leave each year. Leave earning employees (staff and 12-month faculty) who work at least half of the working days of their first month of employment will begin accruing vacation and sick leave immediately. Paid parental leave after 12 months of continuous service.

WCU offers an abundance of training and development programs, certifications, workshops and conferences - many of which are offered free of charge.

Position Summary

The primary location of this position is the Cullowhee, NC campus.

The primary purpose of this position is to provide expert coordination and oversight for essential programs that support student success, academic excellence, and operational efficiency within the College of Health and Human Sciences. This role ensures the seamless management of clinical affiliation agreements, student compliance processes, and facility operations, all of which are critical to the college's mission. By navigating complex legal, accreditation, and institutional requirements, the position helps maintain strong partnerships, enhances student learning opportunities, and supports the overall strategic direction of the college.

In addition to program oversight, this position plays a key role in administrative coordination, supporting leadership and committees that drive important initiatives. From managing clinical education logistics to ensuring smooth facility operations and emergency planning, this role requires problem-solving, organization, and a proactive approach to improving processes. With a focus on collaboration and innovation, the position contributes to a well-structured, student-centered, and forward-thinking environment within the college.

Must be eligible to work in the United States without sponsorship.

Knowledge, Skills, & Abilities Required for this Position

Required: Strong written and oral communication skills; knowledge and skill in Microsoft Office; flexibility in working with a variety of individuals on a variety of projects; ability to organize and prioritize; multitask; work under pressure; work individually and as part of a team.

Minimum Qualifications

Some state job postings say you can qualify by an 'equivalent combination of education and experience.' If that language appears below, then you may qualify through either years of education or years of directly related experience, or a combination of both.

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Anticipated Hiring Range

$56,650

Position Type

Permanent Full-Time

Number of Hours per Week

40

Number of Months per Year

12

Salary Band Range

$36,381 - $91,526

Salary Grade

For administrative purposes during the implementation of Career Banding this advanced level posiiton is considered a Salary Grade 63.

Posting Text

• Open Date: 10/21/2026
• Close Date: 10/28/2026
• Open Until Filled: No

Background/E-Verify

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks.

Western Carolina University uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify. Proper documentation of identity and employability are required at the time of employment.

Credential Verification

All new employees are required to have listed credentials/degrees verified within 30 days of employment. All new employees who will be teaching are required to provide official transcripts within 30 days of employment. Transcripts should be provided for the highest earned degree and/or the degree which is being used to satisfy credential/qualification requirements.

EOE

Western Carolina University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race; color; ethnicity; religion; sex; pregnancy; sexual orientation; gender identity or expression; national origin; age; disability; genetic information; political affiliation; National Guard or veteran status, consistent with applicable federal, state and local laws, regulations, and policies, and the policies of The University of North Carolina. Persons with disabilities requiring accommodations in the application and interview process please call [phone] or email at [e-mail].

University Safety

The Western Carolina University Annual Safety Report is available online at University Annual Safety Report or in hard-copy by request at the office of the Vice Chancellor for Student Affairs, 227 HFR Administration Building, Cullowhee, NC 28723 (828-227-7147) or the Office of University Police, 111 Camp Annex, Cullowhee, NC 28723 (828-227-7301). The report, required of all universities participating in Title IV student financial aid programs, discusses crime statistics, procedures for reporting suspicious or criminal activity, security, police authority, crime prevention strategies, university policies on substance abuse and sexual offenses, workplace violence and fire safety.

Applicant Documents

• Cover Letter/Letter of Application
• Resume
• List of references

• DD-214
• NGB 23A (RPAS)
• DD256 or NGB22

Supplemental Questions

• How did you hear about this employment opportunity?
  • HigherEdJobs.com
  • Inside Higher Ed
  • HERC - Higher Education Recruitment Consortium
  • Website - Jobs.wcu.edu
  • Indeed.com
  • Personal Referral