Faculty Success Program Specialist

North Carolina State University; Raleigh (NC); Presencial; USD 36.000 - 92.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

And so much more!

Descripción de la vacante

NC State University, College of Agriculture and Life Sciences, seeks a University Program Specialist to coordinate faculty promotion and recognition processes and support searches and events. You will manage timelines, review materials, and liaise with departments and leadership across CALS.

The role emphasizes organization and communication, with responsibilities spanning reports, data requests, onboarding, and collaboration with HR and other college teams.

Formación

• Bachelor's degree and one year of related experience or equivalent.
• Strong written and verbal communication; ability to handle confidential information.
• Proficiency with business technology tools and office software.

Responsabilidades

• Coordinate College-level faculty processes (RPT, PTR, endowed professorships, recognition).
• Support searches, meetings, materials, and committee communications for faculty leadership.
• Collect, organize, and analyze information to support reports and college initiatives.

Conocimientos

Communication

Organizational skills

Customer service

Analytical thinking

Educación

Bachelor's degree

Herramientas

Microsoft Office

PeopleSoft HR

PeopleSoft Financials

Descripción del empleo

About the Department

The College of Agriculture and Life Sciences discovers, develops, teaches, and applies knowledge and technology that enable students, clientele, and citizens of North Carolina and others to improve the quality of their lives and to enhance the agricultural, economic, environmental, and social well being of the state and world and to create and extend new knowledge through scientific research and extension in agriculture and the life sciences.

Wolfpack Perks and Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review ourEmployee Value Propositionand learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical, Dental, and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The University Program Specialist plays a key role in advancing faculty success and supporting strategic priorities within the College of Agriculture and Life Sciences (CALS). Serving as a central resource for faculty promotion, tenure, post-tenure review, endowed professorships, and recognition programs, this position ensures processes are coordinated, communicated, and executed effectively across the College's academic departments.

In this role, you will partner with the Senior Associate Dean, Dean's Office leadership, Human Resources, department leaders, faculty, and staff to manage complex academic processes, facilitate collaboration, and support initiatives that recognize achievement and strengthen the CALS community. You will bring organization, attention to detail, and strong communication skills to coordinate timelines, evaluate materials, prepare reports, and support events and projects that have a direct impact on faculty and staff success.

Key Responsibilities fall within the following core functional areas:

Faculty Success & Recognition Support

• Coordinate College-level faculty processes, including reappointment, promotion and tenure (RPT), post-tenure review (PTR), endowed professorships, and faculty recognition activities.
• Serve as a resource for departments by communicating timelines, requirements, and procedures; reviewing submitted materials for accuracy and completeness; and supporting successful completion of faculty review processes.
• Coordinate faculty and staff awards and recognition programs by managing nomination processes, preparing materials, supporting committees, and assisting with recognition events and communications.

Program & Administrative Coordination

• Support College-level searches, including department head and strategic faculty searches, by coordinating search logistics, maintaining schedules, organizing candidate visits, and assisting with committee communications and feedback collection.
• Provide administrative support for Senior Associate Dean priorities, including coordinating meetings and events, preparing materials, gathering information, and tracking project activities.
• Collect, organize, and analyze information to support reports, data requests, and College initiatives, including compiling materials from departments and leadership.

College Operations & Collaboration

• Serve as a primary point of contact for faculty, staff, and departmental partners regarding College processes, procedures, and recognition activities.
• Coordinate faculty and staff onboarding activities to support a consistent and welcoming experience for new College members.
• Collaborate with Human Resources, International Programs, Facilities Operations, and other College teams to support administrative processes, maintain accurate records, and complete assigned projects.

Join CALS in a role where your organization, communication skills, and commitment to service will make a meaningful impact. If you are a detail-oriented professional who thrives in a collaborative environment and enjoys coordinating processes that support faculty and staff success, we encourage you to apply.

Other Responsibilities

Position also provides assistance to the CALS Human Resources Office on special projects, and is currently designed to include cross-training under HR Specialists to learn HR processes. The position will also support the Dean's office executive assistant as necessary for contingency activities and large projects.

Qualifications

Minimum Experience/Education

Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience.

All degrees must be received from appropriately accredited institutions.

Preferred Qualifications

• Commitment to providing responsive, professional, and customer-focused support while building positive working relationships with faculty, staff, and stakeholders.
• Proficiency with business technology tools, including Microsoft Office Suite, calendaring systems, email platforms, website administration tools, faculty excellence portal and enterprise systems such as PeopleSoft HR and PeopleSoft Financials.
• Exceptional written and verbal communication skills, with the ability to prepare clear, accurate, and professional correspondence and materials.
• Organizational skills and attention to detail, with the ability to manage confidential information, prioritize competing responsibilities, and meet established deadlines.
• Knowledge of organizational structures, processes, and relationships, with the ability to interpret information, identify needs, and provide informed recommendations.

Required License or Certification

N/A

Valid NC Driver's License required

No

Commercial Driver's License Required

No

Visa Eligibility

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Job Open Date: 10/21/2026

Earliest Close Date: 10/28/2026

Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.

Position Number: 00042455

Position Type: SHRA

Position Classification Band Title: University Program Specialist

Position Classification Band Level: Journey

Position Classification Salary Range: $ 36,381 - $ 91,526

Salary Grade Equivalency: NC12

Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week): 1.00

Appointment: 12 Month Recurring

Mandatory Designation - Adverse Weather: Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events: Non Mandatory - Emergency Event

Time Limited Position: No

Department Id: 110111 - Senior Associate Dean Administration

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail].

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.