University Assistants - Adjunct Contracts & Student Employee Payroll

AgUpdate; Danbury (CT); On-site; USD 26,000 - 37,000; Part time

Job summary

Western Connecticut State University is seeking two University Assistants in Human Resources to support adjunct contracts and student employee payroll. This part-time, in-person role requires attention to detail and strong communication as you process onboarding, contracts and payroll data.

Responsibilities include front-desk reception, maintaining HRMS records in Core-CT and Banner, and assisting HR staff with daily operations and onboarding tasks. Work hours are typically 9:00 a.m.–1:00 p.m.

Qualifications

• Two years of college coursework or equivalent.
• Experience in higher education or office setting is preferred.
• Must have strong communication skills and proficiency with Word, Teams and Excel.

Responsibilities

• Serve as front-desk receptionist; greet visitors and answer questions.
• Assist with adjunct contracts and student payroll processing.
• Maintain and update HRMS data in Core-CT and Banner; support onboarding workflows in NeoGov.
• Provide general administrative support to HR staff as needed.

Education

Two years of college coursework

Office experience in higher education

Proficiency with Microsoft Word, Teams & Excel

Tools

Core-CT

Banner

NeoGov

Job description

Western Connecticut State University

Human Resources

University Assistants – Adjunct Contracts & Student Employee Payroll

Part Time – 19 hours per week

Western Connecticut State University is pleased to announce applications are being accepted for two part-time, 19 hours per week University Assistant positions in our Human Resources department.

WCSU is committed to enhancing our diverse university community by actively encouraging people with disabilities, members of LGBTQIA and BIPOC communities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. WCSU is honored to be awarded the federal designation as a Hispanic Serving Institution (HSI). This accomplishment marks a pivotal moment in our progress toward fostering diversity, equity, and inclusion within our campus community.

WCSU's Human Resources department provides the WCSU community with a wide spectrum of Human Resources services to over 500 full-time and over 1,400 part-time employees, including benefits administration, payroll via the Core-CT and Banner systems, retirement information and counseling, leave requests, coordination of mandated training, background investigations, part-time contracts and stipends, recruitment, and labor relations. Additional information is available at www.wcsu.edu/hr/. Information on the University may be found at www.wcsu.edu.

Position Summary:

The University Assistants for Adjunct Contracts & Student Employee Payroll play key roles in supporting a wide range of HR functions, including front-desk reception, employee onboarding, adjunct and student employee processing, and maintenance of HR systems. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast-paced environment. General responsibilities include serving as front-desk receptionist by greeting visitors and assisting with questions, forms, and general inquiries; answer telephones and direct calls appropriately; maintain and update various Excel databases; provide administrative support to HR office professionals on projects and daily operations; assist new part-time employees with completing required new-hire paperwork.

Primary duties for Adjunct Contracts include:

• Prepare adjunct faculty appointment letters and manage electronic distribution of contracts for all part-time
• Prepare and distribute the annual payroll calendar, adjunct pay dates, and pay rate
• Provide adjunct faculty seniority information to academic departments and Track and process dual employment
• Complete employment verifications for part-time
• Schedule and conduct onboarding appointments for new part-time
• Provides backup support and assistance with FMLA tracking and preparing and processing paperwork. Assist with maintaining accurate information in HRMS systems (Core-CT and Banner) to ensure timely
• Set up new hires into employee on-line training program – NeoGov
• Track to ensure completion of courses

Primary duties for Student Employee Payroll include:

• Maintain Core-CT and Banner records for student employees, including timely data entry of student Collaborate with Financial Aid to manage the student employee hiring process through the Student Employment App.
• Gather documentation and provide information to third-party administrators for student employee unemployment claims.
• Process direct deposit forms for student employees in Core- Assist with ordering office supplies, processing invoices, and supporting department budget Provide backup support for HR Contracts functions as

Qualifications:

• Two (2) years’ college training is One (1) year experience in higher education or an office setting is Demonstrated experience with Microsoft Word, Teams & Excel is Must possess excellent communication

Work Hours:

This is an in-person 19 hour per week assignment and will not work remotely. Work hours will be Monday – Fridays between the hours of 9:00 a.m. – 1:00 p.m. or 1:00 p.m. – 5:00 p.m. with the exact work schedule to be determined at time of hire.

Salary & Benefits

• $23.00 per hour.
• Information on benefits may be found on the Human Resources website: https://www.wcsu.edu/hr/benefits/
• Please note there are no paid benefits for this position.

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. WSCU is committed to providing a safe campus community. Background investigations include reference checks and criminal history record checks.

Western is an affirmative Action Equal Opportunity Educator/Employer