UNIV - Program Coordinator II - Procurement

musc; United States; On-site; USD 53,000 - 90,000; Full time

Job summary

Medical University of South Carolina (MUSC) is seeking a Program Coordinator II to support University Procurement by coordinating the full contract lifecycle. The role ensures contracts are routed, reviewed, executed, and tracked per MUSC policies and applicable regulations, maintaining accurate contract records and timely progression from initiation to final execution.

This position acts as a liaison between Procurement, the Office of General Counsel, internal stakeholders, and external

Qualifications

• Bachelor's degree in business administration, supply chain, public administration, legal studies, or a related field.
• Equivalent experience: four (4) years may substitute for a bachelor's degree.
• Experience working with contract documentation, systems, or workflows.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Artificial Intelligence tools, and familiarity with contract management systems.

Responsibilities

• Manage contract intake and administration, initiate and maintain contract records in the CMS, coordinate review and redlining with Legal and suppliers, ensure execution readiness and electronic signatures.
• Assist Contract Manager in analyzing and implementing process improvements; help create standardized training materials.
• Maintain databases, dashboards, and provide updates/reports on current contracts.
• Facilitate communication among team members, including Legal, Information Solutions, Finance, and external partners.
• Perform other duties as assigned.

Skills

Organizational skills

Analytical skills

Problem-solving

Written and verbal communication

Microsoft Office

AI tools

Contract management systems

Education

Bachelor's degree in business administration or related field

Tools

Contract management systems

Microsoft Office

AI tools

Job description

Job Description Summary

Under limited supervision, The Program Coordinator II supports University Procurement by coordinating and administering the full contract lifecycle process for the University. This role is responsible for ensuring that contracts are efficiently routed, reviewed, executed, and tracked in accordance with MUSC policies, the South Carolina Consolidated Procurement Code, and other applicable regulations. The position plays a critical role in maintaining the integrity and accuracy of contract records within the contract management system while facilitating timely progression of agreements from initiation through final execution.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC002418 UNIVERSITY PROCUREMENT

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

53,142.00 - 71,706.00 - 90,372.000

Scheduled Weekly Hours

40

Job Description

Under limited supervision, The Program Coordinator II supports University Procurement by coordinating and administering the full contract lifecycle process for the University. This role is responsible for ensuring that contracts are efficiently routed, reviewed, executed, and tracked in accordance with MUSC policies, the South Carolina Consolidated Procurement Code, and other applicable regulations. The position plays a critical role in maintaining the integrity and accuracy of contract records within the contract management system while facilitating timely progression of agreements from initiation through final execution.

Program Coordinator II serves as a key liaison between Procurement, the Office of General Counsel, internal stakeholders, and external suppliers. The position ensures effective communication across all parties, helps resolve issues that may delay contract processing, and provides guidance to departments on contract submission requirements and procedures. In addition to coordination activities, the role supports process improvement initiatives, assists with the implementation and use of contract management systems and tools, and contributes to reporting and data analysis efforts that enhance operational visibility and efficiency across contracting functions.

Key Responsibilities

• 35% Manage the contract intake and administration process, including initiating and maintaining contract records within the contract management system. Coordinate contract review and redlining with Legal and external suppliers, maintaining system updates and facilitating resolution until final approval. This includes preparing contracts for execution by ensuring correct formatting, required approvals, and submission for electronic signature. F
• 30% Assist Contract Manager in analyzing, developing, and implementing process improvements. Assist in creating standardized training materials to assist using departments to effectively administer contracts after execution.
• 20% Maintain database, dashboards and provide updates and reports on current contracts in process.
• 10% Facilitate communication among team members, including Legal, Information Solutions, Finance, using departments, and external partners.
• 5% Perform other duties as assigned

Additional Job Description

• Required Qualifications : Bachelor's degree in business administration, supply chain, public administration, legal studies, or a related field.
• Will also consider the following Equivalent experience : Four (4) years of relevant program, procurement, or contract administration experience may be substituted in lieu of a bachelor's degree.
• Experience working with contract documentation, systems, or workflows.
• Strong organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, Artificial Intelligence tools, and familiarity with contract management systems.

Physical Requirements

(Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower obj