Unit Specialist II

uofl; United States; On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Competitive benefits

Campus location

Job summary

The University of Louisville is seeking a Unit Specialist II (Human Resources and Finance) to support UHRE within the Division of Student Affairs. The role handles payroll for over 150 staff, onboarding, recruitment coordination, procard management, and travel arrangements.

The position also assists with budgetary and financial reports, manages financial aid processing, and serves as back-up for travel and timekeeping duties.

Qualifications

• At least five years of related office/administrative experience.
• Experience with payroll, budgeting and travel reimbursements.
• Proficiency in Microsoft Office and HRIS systems.

Responsibilities

• Ensure all financial procedures are carried out and provide admin support to UHRE finance team.
• Assist senior staff with budgetary and financial reporting tasks.
• Submit office supply orders and manage inventory.
• Manage department procards, reallocate charges, and reconcile bank statements.
• Back-up travel arrangements including booking and reimbursements.
• Handle financial aid processing for UHRE and coordinate onboarding for student workers.
• Perform timekeeping duties for hourly staff and liaise with Payroll.
• Support Division initiatives and special projects as needed.

Skills

Payroll processing

Budgeting and reporting

Administrative support

Workday HRIS

Timekeeping

Tools

Microsoft Office

Workday HRIS

Job description

Position Description

The Business Office in the Division of Student Affairs is seeking to hire a Unit Specialist II (Human Resources and Finance) to support the University Housing and Resident Experience (UHRE) department. The Unit Specialist provides vital administrative and financial support to ensure efficient daily business operations for UHRE and the Student Affairs Business Office. This position performs all UHRE payroll functions including processing payroll for over 150 professional staff and student workers, onboarding professional staff and student workers, providing recruitment and training coordination support, and managing all procard functions for the department. The Unit Specialist also assists in preparing budgetary and financial reports and manages all financial aid processing and serves as the back-up to perform all travel arrangement duties for UHRE.

Essential Duties and Responsibilities

• Ensures all financial procedures are carried out accordingly and provide administrative support and guidance to the UHRE finance team
• Assists the Director, Associate Director, and Business Manager with administrative and financial functions, including preparation of budgetary and financial reports
• Submits office supply and equipment orders from the University stockroom and contracted vendors, ensuring inventory is consistently adequate
• Manages department procards including facilitating usage, reallocating charges, and reconciling bank statements
• Serves as the back-up for travel business functions including booking travel and submitting expense reimbursements
• Manages all financial aid processing for UHRE including reconciliation
• Hire and onboard all UHRE student workers in Workday HRIS system (approx 120+ annually) and provides recruitment and training coordination support
• Performs timekeeping duties for UHRE hourly staff to ensure accurate and timely employee time submittal and timely supervisor approval, and coordinates communication with supervisors and Payroll regarding time and payroll processing
• Participates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in events
• Performs additional duties and completes special projects as assigned

Preferred Qualifications

• Five (5) years of related work experience such as office management, drafting documents and spreadsheets, preparing reports, supervising student workers, purchasing office inventory, timekeeping, and processing travel and expenses
• Familiarity with University processes and protocol
• Proficient using Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)

Work Hours and Location

This is a full-time, exempt position with a 37.5-hour regular workweek including occasional evening and weekend hours as required. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus.

Employee Benefits

University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees.

Student Affairs

The Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.

Compensation

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits,