Unit Secretary: NICU

Akron Children's; Akron (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

Akron Children's Hospital is seeking a full-time, onsite Administrative Assistant to support nursing station operations. The role includes clerical duties, chart organization, order transcription, and coordinating with IS and maintenance to keep the environment orderly.

Responsibilities cover multi-tasking across departments, responding to patient/family inquiries, and assisting in scheduling and records management. High School diploma and Heartsaver AED within 90 days are required.

Qualifications

• High School diploma or equivalent.
• Heartsaver AED certification required within 90 days of employment.
• Years of experience: None required.
• Experience in healthcare is preferred.
• Knowledge of medical terminology preferred.

Responsibilities

• Performs record organization and transcription of orders by completing forms and requisitions.
• Maintains nursing station records and charts.
• Assists in planning, organizing, implementing and evaluating nursing station activities.
• Performs clerical and receptionist duties using multiple phone and computer applications; coordinates with internal and external teams.
• Maintains the physical environment of the nursing area.
• Orders office supplies and equipment replacement items; submits IS/maintenance tickets.
• Responds to patient and family inquiries; coordinates interpreter services as needed.
• Staff may be temporarily reassigned within Akron Children’s Hospital as needed.
• Other duties as required.

Skills

Prioritization

Communication skills

Organizational skills

Healthcare experience

Medical terminology knowledge

Education

High School diploma or equivalent

Heartsaver AED certification

Tools

MS Office

Job description

Full Time Days

5am-5:30pm 36 hours/week

Summary:

Under the supervision of nursing personnel, assists in planning, organizing, implementing and evaluating the activities occurring in the nursing station by performing clerical and receptionist duties and maintaining the physical environment of the area.

Responsibilities:

• 1. Performs record organization and transcription of orders by completing necessary forms and requisitions.
• 2.Complies, prepares, copies and maintains various records at the nursing station including assembling of charts.
• 3.Assists in planning, organizing, implementing and evaluating the activities occurring in the nursing station.
• 4.Performs clerical and receptionist duties using multiple phone and computer applications. This includes interacting/communicating within own department, ancillary departments within the Hospital plus outside agencies to ensure coordination of services/care
• 5.Maintains the physical environment of the area
• 6.Orders office supplies, replacement supplies for equipment, informational materials, and enters help desk tickets for IS and/or maintenance.
• 7.Responds to and prioritizes patient and family inquires in a professional manner. Coordinates interpreter services as needed.
• 8.Staff may be temporarily assigned to an area throughout Akron Children's Hospital enterprise, based on patient needs requiring similar knowledge and skill.
• 9.Other duties as required.

Other information:

Technical Expertise

1. Ability to prioritize and multi-task utilizing sound judgement.
2. Must have good communication, interpersonal and organizational skills.
3. Experience working with all levels within an organization is preferred.
4. Experience in healthcare is preferred. Knowledge of medical terminology preferred.
5. Proficiency in MS Office (Outlook, Excel, Word) or similar software is required.

Education and Experience

1. Education: High School diploma or equivalent.
2. Certification: Heartsaver AED required within 90 days of employment.
3. Years of experience: None required
4. Years of experience supervising: None required

Full Time

FTE: 0.900000

Status: Onsite