Unit Secretary & Medical Records Specialist

Vantage at West Springfield; West Springfield (MA); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Dynamic work environment

Growth opportunities

Patient care focus

Resident impact

Job summary

Vantage at West Springfield in West Springfield, Massachusetts, is seeking a Unit Secretary and Medical Records to maintain accurate and confidential resident records and provide administrative support to our healthcare team.

The role requires strong organization, attention to detail, and adherence to HIPAA; you will handle charting, filing, data reliability, and collaboration with clinicians to ensure smooth care coordination.

Qualifications

• Experience maintaining confidential medical records.
• Strong communication and organizational skills.
• Familiarity with HIPAA guidelines.

Responsibilities

• Maintain accurate and confidential medical records for residents, including charting, filing, and retrieving documents as needed.
• Provide administrative support to healthcare professionals, including answering phones, taking messages, and responding to queries.
• Conduct daily file maintenance, including verifying data integrity and identifying missing or inaccurate information.
• Assist with special projects and tasks as assigned by management.
• Collaborate with other healthcare professionals to ensure seamless communication and coordination of care.
• Adhere to HIPAA guidelines and maintain confidentiality at all times.

Skills

Medical records management

Administrative support

Education

High school diploma or equivalent

Tools

Electronic Health Records (EHR) software

Filing systems

Job description

Vantage at West Springfield in West Springfield, Massachusetts, is seeking a Unit Secretary and Medical Records to maintain accurate and confidential resident records and provide administrative support to our healthcare team.

The role requires strong organization, attention to detail, and adherence to HIPAA; you will handle charting, filing, data reliability, and collaboration with clinicians to ensure smooth care coordination.