Unit Secretary – Medical Records & Admin Support

Capital Health (US); Hopewell (NJ); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical Plan

Dental Plan

Vision Plan

Retirement Savings and Investment Plan

Paid Time-Off Program

Job summary

Capital Health is seeking a detail-oriented transcriptionist/secretarial support for its Medical Records/clinical support team. The role involves transcribing physicians’ orders, maintaining patient charts, and coordinating documentation across units to support quality patient care.

Qualified candidates have a high school diploma or GED, at least one year of relevant experience or training, and skills in medical terminology and transcription. 8-hour shifts are typical.

Qualifications

• High school diploma or GED.
• One year of experience or training in a secretarial role or currently enrolled in an accredited nursing school or medical professional healthcare program.
• Knowledge of medical terminology.
• Transcription skills.

Responsibilities

• Transcribes physicians’ orders accurately and in a timely manner.
• Generates and maintains tools for patient care (Kardex, MAR, Nursing Flowsheets, etc.).
• Creates, maintains, and terminates patient charts in accordance with Medical Records guidelines.
• Maintains patient census and status boards, log books, and databases.
• Copies records and other information as needed.
• Ensures unit is supplied with forms and supplies and expedites deliveries.
• Prepares unit charges and performs other duties as assigned.
• Answer and place telephone calls; take accurate messages.
• Facilitates movement of patients and coordinates admissions/transfers.
• Provides non-clinical information to patients, families, staff and physicians.
• Monitors confidentiality of information in the nursing station.
• Schedules diagnostic tests and lab work as prescribed.
• Assists with call bells and communicates patient needs to staff.
• Handles medication deliveries from Pharmacy.

Skills

English speaking skills

Organizational skills

Reception skills

Transcription skills

Medical terminology

Education

High school diploma or GED

Job description

Capital Health is seeking a detail-oriented transcriptionist/secretarial support for its Medical Records/clinical support team. The role involves transcribing physicians’ orders, maintaining patient charts, and coordinating documentation across units to support quality patient care.

Qualified candidates have a high school diploma or GED, at least one year of relevant experience or training, and skills in medical terminology and transcription. 8-hour shifts are typical.