Unit Secretary (Full-Time, Days)

Rochester Regional Health; Newark (NJ); On-site; USD 24,000 - 27,000; Full time

Job summary

Rochester Regional Health in Newark, NJ, seeks a Unit Secretary to support a nursing unit with communications, process management and supply coordination on a full-time schedule.

You will answer calls, route messages, assist nurses and doctors, update boards, perform patient rounds and help maintain safety and inventory, using your strong documentation and PC skills.

Qualifications

• Exceptional documentation skills and professional behavior.
• Excellent communications and organization skills.
• Demonstrated experience with PC and office software programs.

Responsibilities

• Daily Administration: Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit
• Patient Care: Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient’s call for service as needed; maintain awareness of arrivals and discharges on unit
• Documentation: Ensure concise, pertinent and complete patient

Skills

Documentation

Communication

Organization

Job description

SUMMARY

As a Unit Secretary, you are an integral part of the nursing unit, which relies on your help with communications, process management and supplies.

STATUS: Full-Time

LOCATION: Delmay

DEPARTMENT: Administration

SCHEDULE: Monday through Friday 7AM to 3:30PM

ATTRIBUTES

• Exceptional documentation skills and professional behavior
• Excellent communications and organization skills
• Demonstrated experience with PC and office software programs

RESPONSIBILITIES

• Daily Administration. Answer telephone/route calls, provide administrative support for nurses and physicians, sort and distribute mail; create work orders, HELPSTAR tickets and report any unit requirements to appropriate department; maintain inventory and supply levels for unit
• Patient Care. Perform daily rounding of patients on unit, update whiteboards and ensure all safety measures are in place; respond to patient’s call for service as needed; maintain awareness of arrivals and discharges on unit
• Documentation. Ensure concise, pertinent and complete patient

Minimum Qualifications:

Required Licensure/Certification Skills: In Long Term Care Only: Certification in NYS as Certified Nursing Assistant (as it applies to Unit Secretaries when performing as Certified Nursing Assistants)

Rochester General Health System is an Equal Opportunity / Affimative Action Employer. Minority/Female/Disability/Veteran

PHYSICAL REQUIREMENTS:

Sedentary - Sedentary roles are primarily office-based and require prolonged sitting (67–100% of the workday) with minimal physical effort and lifting limited to under 10 lbs. Fine motor skills are necessary for computer work, writing, and telephone use, supported by clear visual and auditory ability. Cognitive and emotional demands are high due to extended concentration, frequent interruptions, independent decision-making, and information processing. Although physical exposure is low, administrative areas within healthcare environments may occasionally involve contact with infectious agents. Some roles may require flexible hours, TB screening, or a valid driver’s license.

PAY RANGE:

$17.25 - $19.75