Unit Secretary, Full Time

University of Miami; Miami (FL); On-site; USD 2,066,000 - 3,031,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Tuition remission

Job summary

A leading academic institution in Miami is seeking a Unit Secretary to provide essential administrative support by maintaining patients’ records and ensuring a calm, productive environment. The ideal candidate should possess a high school diploma, BLS certification, and relevant experience. This full-time position offers competitive salaries and a comprehensive benefits package.

Qualifications

• Valid American Heart Association (AHA) Basic Life Support (BLS) certification.
• Minimum 1 year of relevant experience.
• Minimum 1 year of relevant experience.

Responsibilities

• Maintains and updates patients’ records.
• Greets visitors and answers inquiries.
• Completes Clean Room Checklist prior to patient arrival.
• Greets customers entering the unit, answers inquiries, and directs them to the appropriate person or area.
• Initiates positive communication with patients, family members, nurses, and physicians in a courteous manner.
• Greets visitors and callers using a calm and friendly approach.
• Answers the telephone promptly, takes messages, answers routine questions, and transfers calls to appropriate areas.
• Maintains the patient’s chart in appropriate order.
• Initiates and assembles admission charts within 15 minutes of patients’ arrival to the unit.
• Prepares patient Welcome Packets and Folders for each patient.
• Completes Clean Room Checklist for every room prior to patient arrival.
• Ensures pertinent information and forms are sent to receiving units when patients are transferred.
• Records and delivers messages; maintains appropriate logs.
• Ensures resources, equipment, and supplies are available.
• Utilizes universal precautions and environmental safety guidelines.
• Complies with infection control, OSHA, AHCA regulations, and risk management.
• Performs other duties as assigned by supervisor.

Skills

Communication skills

Organizational skills

Customer service

Education

High school diploma or equivalent

BLS certification

Job description

Overview

Unit Secretary, Full Time at University of Miami. The Unit Secretary provides support to an assigned unit by maintaining and updating patients’ records and performing administrative activities in compliance with all regulations.

Core Responsibilities

• Creates a calm, businesslike atmosphere that promotes productivity.
• Supports the organization's service excellence philosophy.
• Maintains a clean, safe, and functional work area in the Nursing Station.
• Greets customers entering the unit, answers inquiries, and directs them to the appropriate person or area.
• Initiates positive communication with patients, family members, nurses, and physicians in a courteous manner.
• Greets visitors and callers using a calm and friendly approach.
• Answers the telephone promptly, takes messages, answers routine questions, and transfers calls to appropriate areas.
• Maintains the patient’s chart in appropriate order.
• Initiates and assembles admission charts within 15 minutes of patients’ arrival to the unit.
• Prepares patient Welcome Packets and Folders for each patient.
• Completes Clean Room Checklist for every room prior to patient arrival.
• Ensures pertinent information and forms are sent to receiving units when patients are transferred.
• Records and delivers messages; maintains appropriate logs.
• Ensures resources, equipment, and supplies are available.
• Utilizes universal precautions and environmental safety guidelines.
• Complies with infection control, OSHA, AHCA regulations, and risk management.
• Uses time constructively and in an organized manner to accomplish responsibilities.
• Follows facility, departmental, and personnel policies and procedures; complies with the employee Code of Ethics and Standards of Behavior.
• Attends mandatory educational programs and annual in-services.
• Performs other duties as assigned by supervisor.

This list of duties is not all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Qualifications

• High school diploma or equivalent
• Valid American Heart Association (AHA) Basic Life Support (BLS) certification
• Minimum 1 year of relevant experience

The above statements describe the general nature and primary responsibilities of this job classification. Specific duties may vary by department. Other duties may be assigned consistent with knowledge, skills, and abilities required for the job.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more. The University is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. For more information, click here.

Job Status: Full time
Employee Type: Staff
Pay Grade: H3