Unit Secretary, Full Time

University of Miami; Miami (FL); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The University of Miami Health System in Miami, FL seeks a Full-Time Unit Secretary to support an assigned unit by maintaining patient records and performing administrative tasks in compliance with regulations.

Responsibilities include greeting patients and visitors, answering phones, preparing admission charts, assembling Welcome Packets, maintaining logs, coordinating transfers, and ensuring infection control and safety guidelines are followed. Requires a High School diploma and BLS.

Qualifications

• High school diploma or equivalent.
• Valid American Heart Association (AHA) Basic Life Support (BLS) certification.
• Minimum 1 year of relevant experience.

Responsibilities

• Greet customers, answer calls, and direct inquiries to the appropriate person.
• Maintain patient charts and assemble admission charts within 15 minutes of arrival.
• Prepare Welcome Packets, folders, and transfer information to receiving units.
• Complete room readiness checks and ensure infection control and safety guidelines are followed.
• Maintain logs, record messages, and ensure timely communication with staff.

Skills

BLS certification

1 year relevant experience

Education

High school diploma or equivalent

Job description

Location: UHealth Tower Shift: 3 Days/12-Hour Shifts (Days May Vary) The Nursing Department has an exciting opportunity for a Full-Time Unit Secretary (U) position. The Unit Secretary (U) provides support to an assigned unit by maintaining and updating patients’ records and performing administrative activities in compliance with all regulations.

CORE JOB FUNCTIONS: Creates a calm, business like atmosphere that promotes productivity. Consistently supports the philosophy of service excellence of the organization. Maintains a clean, safe and functional work area in the Nursing Station. Greets all customers when entering the unit, handles their inquiries, and directs them to the appropriate person and/or area. Consistently initiates a positive communication with the patients, family members, nurses and physicians in a courteous manner. Greets Visitors and callers, using a calm and friendly approach when communicating with others. Answers the telephone before the fourth ring. Takes messages, answers routine questions, and transfers call to appropriate areas and individuals. Uses telephone etiquette standards 100%, using hospital designated scripting. Maintains the patient's chart in appropriate order. Initiates and assembles admission chart within 15 minutes of patients' arrival to the unit. Prepares patient Welcome Packets and Folders for each patient. Complete Clean Room Checklist for every room prior to patient arrival. Assures that all pertinent information and forms are sent to the receiving unit when patients are transferred. Records and delivers messages. Maintains appropriate logs. Ensure appropriate resources, equipment and supplies are available. Utilizes universal precautions and environmental safety guidelines. Comply with established measures for infection control, OSHA and AHCA regulations and risk management. Utilizes time constructively and in an organized manner to accomplish assigned responsibilities. Follow facility, departmental and personnel policies and procedures. Comply with the employee Code of Ethics and Standards of Behavior. Attend mandatory educational programs and annual in-services. Preform other duties and responsibilities as assigned by supervisor. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS: High school diploma or equivalent Valid American Heart Association (AHA) Basic Life Support (BLS) certification Minimum 1 year of relevant experience

The above statements are intended to describe the general nature and primary responsibilities of this job classification. Specific duties and tasks may vary based upon departmental needs. Other duties may be assigned to the above consistent with the knowledge, skills, and abilities required for the job. This a job profile description and not all duties may be assigned to a specific position in each individual department.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022.

With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.