Unit Secretary - El Camino Pediatrics

Stanfordmedicinechildrenshealth; Mountain View (CA); Presencial; USD 42.000 - 54.000; Jornada completa

Descripción de la vacante

Stanford Medicine Children's Health seeks a Unit Secretary to support the nursing unit with clerical duties, patient admissions/discharges, and coordination of care tasks. Working under the Patient Care Manager, you will help ensure smooth workflow, maintain medical records, and assist with reception duties on a non-clinical level.

You will also help organize transport, respond to urgent needs, and uphold hospital policies, safety standards, and patient confidentiality in a fast-paced clinical

Formación

• HS diploma or GED required.
• Ability to communicate compassionately with patients and families.
• Strong clerical and multitasking abilities.
• Knowledge of hospital policies and patient confidentiality.

Responsabilidades

• Assist with discharge processes by organizing documents per unit standards.
• Document patient admissions, discharges, transfers, and off unit procedures.
• Communicate with care team and notify RNs of orders and updates.
• Maintain a clean, safe environment and orderly desk area.
• Process forms and maintain patient records according to policy.
• Greet individuals and handle receptionist duties for the unit.
• Support unit operations and coordinate transport when needed.
• Respond to emergencies and ensure timely care delivery.

Conocimientos

Compassionate communication

Clerical skills

Time management

Educación

High School Diploma or GED

Descripción del empleo

JOB SUMMARY

This paragraph summarizes the general nature, level and purpose of the job.Under the direction and supervision of the Patient Care Manager (or designee) the Unit Secretary (US) functions as a member of the patient care team by providing clerical support. The Unit Secretary duties include, but are not limited to, performing assigned receptionist, clerical, environmental, unit maintenance duties and other duties deemed to assist in the provision of non clinical care on the nursing unit.

ESSENTIAL FUNCTIONS

The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.Must perform all duties and responsibilities in accordance with the hospital's policies and procedures, including its Service Standards and its Code of Conduct.

• Assists with discharge processes by organizing documents per unit standards.
• By documenting patient admissions, discharges, transfers, and off unit procedures, contributes to the smooth and effective workflow systems in the unit. Is able to organize and prioritize tasks.
• Communicates frequently with the care team (e.g., notifying RNs of electronic STAT patient care orders (LPCHS), documenting patient admissions, discharges (LPCHS), transfers, and off unit procedures.) Monitors PAL for patients in the unit. Informs the RN of any late tasks or new STAT orders (LPCHS).
• Maintains a clean orderly and safe environment. Orders and maintains equipment and supplies for the desk area and unit, maintains a clean, child proof work area.
• Maintains and manages medical record according to hospital policy while observing patient confidentiality. Processes any forms , records per procedures, ensures proper patient identification of all paperwork, has chart available as needed, thins chart and ensures chart is sent to Medical Records.
• May coordinate lab labels organized by patient and maintains the blood board through communication with nursing and phlebotomy.
• May coordinate the transport of the patient to off unit-procedure after consultation with the RN. Arranges transport of the patient to the off unit. Coordinates appointment times for patient.
• May print diet and allergy report every 8 hours and inform RN or charge nurse if diet or allergy information is missing.
• Performs receptionist duties for the unit, including greeting individuals and handling incoming and outgoing telephone calls, utilizing knowledge of the unit.
• Performs related clerical duties required to maintain departmental operations (e.g., filing, photocopying, typing, faxing, assigned errands).
• Practices cost containment in all aspects of job. Utilizes resources efficiently, monitors charges for supplies, and recommends changes to existing procedures to improve cost effectiveness as appropriate.
• Prioritizes effectively and seeks additional duties when assignments completed, follows staffing and scheduling guidelines, arrives to work on time, complies with dress code standards, assists with orienting new staff and completes any mandatory training.
• Responds appropriately in actual or potential emergency events. Notifies appropriate personnel, communicates with other personnel to ensure delivery of immediate care needs and intervenes as necessary with families and staff by working with appropriate interdisciplinary team members.
• Responds to customer /staff needs in a prompt attentive manner. Handles patient call lights and messages appropriately, notifies Resource Nurse and others of patient flow (admissions, transfers, discharges).
• Triages all broken and/or soiled equipment to the appropriate department. Assists with keeping the computers clean and plugged in.
• Uses the computerized electronic health record and follows policy on Computers On Wheels (COW) maintenance in accordance with job requirements and hospital policies and procedures.

MINIMUM QUALIFICATIONS

Education: High School Diploma or GED equivalent.Experience: None required.License/Certification: None required.

KNOWLEDGE

• Ability to communicate in a compassionate manner, remaining patient and courteous a