Unit Secretary - Cardio Thoracic & Vascular Surgery

Advocate Aurora Health; Winston-Salem (NC); On-site; USD 32,000 - 42,000; Full time

Job summary

Advocate Health in Winston-Salem, NC, is seeking an administrative secretary to provide routine secretarial and clerical support for the department. You will greet visitors, answer phones, handle mail, type letters, and prepare routine reports from data.

This role requires accuracy, fast typing, and basic computer skills. You will also transcribe dictation and maintain filing systems to ensure smooth department operations.

Qualifications

• Experience as a clerical/secretarial worker, 1 year preferred.
• Typing 35-50 words per minute preferred, with accuracy.
• Basic computer skills including word processing and data entry.

Responsibilities

• Greet and direct visitors.
• Answer phones and take messages or redirect calls.
• Open, sort, and route mail to appropriate individuals.
• Schedule and arrange meetings and appointments.
• Type letters, memoranda, and reports from rough drafts.
• Prepare routine department reports from supplied data.
• Transcribe dictation as needed; shorthand may be used.
• Maintain and organize department files and records.

Skills

Typing 35-50 wpm

Data entry

Word processing

Basic computer skills

Dictation (shorthand)

Education

High school or equivalent

Job description

Major Responsibilities: Performance of routine secretarial and clerical services in support of department activities. This may include: 2)Order and maintain appropriate supplies for department. 3)Schedule and arrange meetings and/or appointments. 4)Answer phones and take messages or redirect calls appropriately. 5)Open, sort, and route mail to the appropriate individuals. 6)Simple data entry, transferring information to predefined spreadsheet. 1)Greet and direct visitors. Preparation and dissemination of correspondence. 1)Type letters, memoranda, reports and other types of correspondence from rough drafts or provided copy. 2)Develop and prepare routine, repetitive department reports from given data. May prepare non-routine reports as directed by supervisor. 3)At the direction of the supervisor, compose routine letters and memoranda for review and approval by the supervisor. 4)Take and transcribe dictation as needed. May use shorthand. Maintenance of department files. 1)Create and set up filing systems for department. 2)Maintain records and files within the department. Education/Experience Required: High school or equivalent 1 year of clerical/secretarial experience Knowledge, Skills & Abilities Required: Typing 35-50 words per minute preferred. Basic computer skills pre-ferred-word processing, data entry Not applicable Physical Requirements and Working Conditions: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.