Unit Secretary, Birthing Center

capecodhc; Hyannis (MA); On-site; USD 52,000 - 70,000; Full time

Job summary

capecodhc seeks a Birth Registrar/Records Specialist in Hyannis, MA to manage prenatal records, birth certificates, and vital records workflows in collaboration with obstetricians and hospital staff.

Responsibilities include precise chart maintenance, notary handling, EMR proficiency, and timely submission to state registries. Strong English communication and health informatics knowledge are essential; VIP and Notary milestones should be achieved within 60 days.

Qualifications

• Reads, writes and communicates in English with accuracy.
• CCHC Medical Terminology Exam or proof of course prior to start date.
• MA Birth Registrar with VIP certification to be obtained within 60 days.
• Notary Public certification to be obtained within 60 days.
• Demonstrated knowledge of healthcare informatics systems.
• Preferred: Medical Secretary/Medical Receptionist experience.

Responsibilities

• Completes forms, requisitions and communications to implement orders.
• Maintains patient records per department policies.
• Maintains prenatal progress records from Obstetricians.
• Completes newborn birth certificates in MA using VIP system.
• Assembles paperwork for newborns with parent signatures and notarization.
• Transmits documentation to the MA Registry of Vital Records timely.
• Adheres to safety and privacy policies in all communications and transport.

Skills

English literacy

Healthcare terminology

Education

CCHC Medical Terminology Exam

MA Birth Registrar with VIP

Notary Public

Tools

EMR/EHR system

Job description

1. Completes necessary forms, requisitions and communications to implement orders.


2. Sustains proficiency in the current EMR system.


3. Maintains accurate and complete patient records on unit by established department policies and procedures.


4. Maintains and organizes all patient Pre-Natal Progress Records imported from Obstetricians offices.


5. Maintains and initiates birth records for all infants:

• Completes Birth Certificates for all newborns using the Commonwealth of Massachusetts Virtual Gateway system.


• Assembles paperwork for all newborns and completes process by obtaining parent signatures and notarizing Paternity and Non-Paternity documents

Faxes/scans/transmits completed documentation to the Commonwealth of Massachusetts Registry of Vitals Records office in a timely manner

1. Properly utilizes Nurse Locator for timely communications with nursing staff; and Patient Call system to initiate timely responsiveness to patient call bells.


2. Maintains patient chart in appropriate functional order as prescribed by hospital policy.


3. Initiates admission and registration of all birthing center patients.


4. Represents hospital in the community and within the hospital by maintaining confidentiality regarding patients.


5. Maintains adequate quantity of forms, materials and supplies on unit.


6. Prints out visitor passes for visitors presenting at the desk.


7. Responds in a professional and courteous manner in all telephone and verbal communications with internal and external customers.


8. Adheres to safety, blood/fluid policies and procedures when transporting specimens to the lab.


9. Consistently provides service excellence to all patients, family members, visitors, volunteers and co-workers.


10. Performs other work-related duties and activities as assigned or requested.

• Ability to read,write and communicate in English


• CCHC Medical Terminology Exam (or proof of course, prior to start date)


• (MA Birth Registrar) -MA Birth Registrar with Vitals Information Partnership (VIP) (obtain within60 days)


• (Notary) - Notary Public in theCommonwealth of Massachusetts Notary Public(obtainwithin 60days)


• Demonstrated knowledge of healthcare informatics systems


• (Preferred) -Medical Secretary/Medical Receptionist experience