Secretary

Talentify; New Brunswick (NJ); On-site; USD 30,000 - 37,000; Full time

Job summary

RWJBarnabas Health is seeking a Secretary for the Inpatient Rehabilitation department in New Brunswick. The role provides essential administrative support, serves as a key contact for patients and providers, and aids in coordinating department operations.

The position requires strong organization, excellent communication, and the ability to manage multiple priorities in a healthcare setting. Day shift, full-time, with hourly compensation.

Qualifications

• High School Diploma or GED required.
• Some post-high school education preferred.
• Previous secretarial or administrative experience preferred.
• Strong computer skills including Microsoft Office.
• Familiarity with clinical patient systems preferred.
• Strong verbal and written communication skills.
• Ability to organize and manage multiple administrative responsibilities.
• Working knowledge of medical terminology preferred.
• Ability to work effectively with patients, providers, clinical staff, and other members of the healthcare team.

Responsibilities

• Answering and managing incoming telephone calls from patients, providers, and other departments.
• Providing administrative support to clinical and departmental team members.
• Coordinating schedules, meetings, and other departmental activities.
• Preparing meeting materials and accurately documenting meeting minutes.
• Maintaining organized departmental files, records, and documentation.
• Monitoring and ordering office and departmental supplies.
• Assisting with basic technology and IT troubleshooting and coordinating additional support when needed.
• Utilizing Microsoft Office and clinical patient systems to complete daily administrative responsibilities.
• Supporting departmental educational programs and related administrative activities.
• Communicating effectively with patients, providers, leadership, and interdisciplinary team members.
• Helping maintain an organized, responsive, and professional department environment.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

High School Diploma or GED

Some post-high school education

Tools

Microsoft Office

Clinical patient systems

Job description

Job Title: Secretary

Location: Main Hospital — New Brunswick

Department Name: Physical Therapy

Req #: 0000266885

Status: Hourly

Shift: Day

Pay Range: $22.55 - $27.06 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Setting the Stage

At RWJBarnabas Health, exceptional patient care is supported by team members who keep our departments organized, connected, and running smoothly. We are seeking an organized and service-focused Secretary to join our Inpatient Rehabilitation Department at the New Brunswick campus.

In this role, you’ll provide essential administrative support to the department while serving as a key point of contact for patients, providers, and team members. If you’re a strong communicator who enjoys keeping things organized, solving day-to-day challenges, and supporting a collaborative clinical team, we’d love to meet you.

A Typical Day

As a Secretary within Inpatient Rehabilitation, you’ll help coordinate the administrative needs of the department while supporting efficient clinical operations. Your responsibilities may include:

• Answering and managing incoming telephone calls from patients, providers, and other departments
• Providing administrative support to clinical and departmental team members
• Coordinating schedules, meetings, and other departmental activities
• Preparing meeting materials and accurately documenting meeting minutes
• Maintaining organized departmental files, records, and documentation
• Monitoring and ordering office and departmental supplies
• Assisting with basic technology and IT troubleshooting and coordinating additional support when needed
• Utilizing Microsoft Office and clinical patient systems to complete daily administrative responsibilities
• Supporting departmental educational programs and related administrative activities
• Communicating effectively with patients, providers, leadership, and interdisciplinary team members
• Helping maintain an organized, responsive, and professional department environment

This Role Might Be For You If...

• You enjoy being the person others rely on to keep a busy department organized
• You provide professional and courteous service when interacting with patients, providers, and colleagues
• You are comfortable managing phone calls, schedules, meetings, records, and multiple administrative priorities
• You have strong attention to detail and follow through on responsibilities
• You are comfortable using technology and can navigate Microsoft Office and clinical systems
• You communicate clearly and work well with both clinical and administrative team members.
• You are adaptable and enjoy supporting a team in a healthcare environment.

To Be Considered

Qualified candidates will possess:

• High School Diploma or GED equivalent required
• Some post-high school education preferred
• Previous secretarial or administrative experience preferred
• Strong computer skills required, including working knowledge of Microsoft Office
• Familiarity with clinical patient systems preferred
• Strong verbal and written communication skills
• Ability to effectively organize and manage multiple administrative responsibilities
• Working knowledge of medical terminology preferred
• Ability to work effectively with patients, providers, clinical staff, and other members of the healthcare team

Schedule: Full-Time, Day Shift, 40 Hours Per Week, 8:00AM–4:30PM

Why RWJBarnabas Health

At RWJBarnabas Health, every role contributes to patient experience. As a Secretary within Inpatient Rehabilitation, you’ll provide the administrative coordination that helps our clinical teams stay focused on delivering high-quality, compassionate care while supporting patients throughout their rehabilitation journey.