UNIT PROGRAM COORDINATOR
Space Training and Readiness Command (DAF)
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Job summary
Space Training and Readiness Command seeks an experienced administrative support specialist to serve as the primary contact to the squadron commander for admin programs. You will liaise with personnel flights, manage reports, and ensure compliance with regulations while coordinating training requirements and funding.
The role emphasizes strong communication, attention to detail, and the ability to organize, edit, and maintain official documents and records across multiple offices.
Qualifications
- At least one year specialized experience in secretarial/clerical work.
- Experience with personnel records and automated systems.
- Ability to prepare and edit documents, travel arrangements.
- Strong written and verbal communication skills.
- Knowledge of military personnel procedures is helpful.
Responsibilities
- Performs a full range of Force Management tasks involved in Classification, Duty Status, Evaluations, Duty Information Changes, UMPR, UIF, G-Series orders, awards and programs; liaises with HQ and TMO.
- Serves as the resident subject matter expert for all mandated administrative support programs; ensures program compliance with regs and policies.
- Directly assists the commander in managing all administrative support program functions; prepares and dispositions required reports and correspondence.
- Develops, establishes, updates, and maintains office procedures and records/files to ensure efficient operation.
- Coordinates new, updated, and obsolete requirements; liaises with base training managers to route RIP reports and allocate course funding.
Skills
Education
Tools
Job description
Summary
Click on “Learn more about this agency” button below to view Eligibilities being considered and other IMPORTANT information.
The primary purpose of this position is to serve as the primary point of contact to the squadron commander for all administrative support programs. Also serves as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.
Learn more about this agency
Summary
Click on “Learn more about this agency” button below to view Eligibilities being considered and other IMPORTANT information.
The primary purpose of this position is to serve as the primary point of contact to the squadron commander for all administrative support programs. Also serves as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.
Learn more about this agency
Overview
Help
Accepting applications
Location
Few vacancies in the following location:
Randolph AFB, TX
No matching locations found.
Work site options
Yes—as determined by the agency policy.
No
No
Salary
: $41,334 – $66,563 per year The NK 02 pay band encompasses the GS 05 through 07 pay grades to include locality.
NK 2
None
Learn more about pay scale and grade
Pay scale and grade determines the salary of the job.
Full-time
Occasional travel – You may be expected to travel for this position.
Permanent
- Occupation and job series: 0303 Miscellaneous Clerk And Assistant
No
This job is in the Competitive Service
No
No
Secret
Noncritical-Sensitive (NCS)/Moderate Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
- Background check type: Suitability/Fitness
Some jobs require financial disclosure to identify conflicts of interests.
9P-USSF-13104894-558594-RWB
890825500
Help
Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.
Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.
Current federal employees of the hiring agency that posted the job announcement.
Federal employees whose job, agency or department was eliminated and are eligible for priority over other applicants.
Current or former employees of a base management agency.
Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference
Military spouses of active duty service members or whose spouse is 100 percent disabled or died on active duty.
Current members, those who want to join or transitioning military members.
Individuals who are eligible under Schedule A.
Family members of a federal employee or uniformed service member who is or was, working overseas.
Individuals who have served at least 2 years with the Peace Corps or 1 year with AmeriCorps VISTA.
Duties
- Performs a full range of Force Management tasks involved in Classification, Duty Status, Evaluations, Duty Information Changes, Unit Personnel Management Roster (UMPR), Unfavorable Information Files, G-Series Orders, Awards and Special Programs while liaising with HQ and TMO. Work Overseas Tour Data, Non-contingency TOY information, and Permanent Change of Assignments.
- Serves as the resident subject matter expert for all mandated administrative support programs. Ensures unit program compliance with regulations, laws, policies, and squadron commander directives.
- Directly assists the commander/director in the management of all administrative support program functions. Administers programs and serves as the primary source of information. Responsible for the preparation, maintenance, and disposition of required administrative reports and other correspondence.
- Performs other clerical and administrative work in support of the office/organization. Develops, establishes, updates, and maintains office procedures and records/files of various types to ensure effective and efficient operation of the office.
- Coordinates new, updated, and obsolete requirements. Acts as a liaison between base training managers and squadron to ensure all training Reports on Individual Personnel (RIP) are routed to members and supervisors, ensures call quotas can be secured and course funding can be promptly and properly allocated for training.
Requirements
- U.S. Citizenship is required
- Males must be registered for Selective Service, see Legal and Regulatory Guidance
- If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/
- This posn is subject to provisions of the DoD Priority Placement Program
- For more information on Acq Demo please go to DoD AcqDemo Homepage http://acqdemo.hci.mil/ and Fact Sheet http://acqdemo.hci.mil/faq.html
- Employee may be required to work other than normal duty hours, to include evenings, weekends and/or holidays
- Disclosure of Political Appointments
- Student Loan Repayment may be authorized
- Recruitment/Relocation Incentive may be authorized for this position
- Leave accrual may be authorized upon request
- All federal employees are required to have direct deposit
- This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.
- Depending on the type of position (competitive/excepted) you are selected for, you will be required to serve a 1-year probationary period OR 2-year trial period.
- Upon completion of your probationary/trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
- Must be able to obtain and maintain a Secret security clearance. Required to handle and safeguard sensitive and/or classified information in accordance with regulations to reduce potential compromise.
- May be required to travel by military or commercial aircraft in the performance of TDY assignments.
- May be required to work overtime on an unscheduled or emergency basis.
- This PRD has been classified based on projected duties or new mission requirements. The duties within this PRD may be reviewed for accuracy after 12 months of Full Operational Capability of organization identified within this PRD.
- A permanent basing decision for STARCOM/DEL 1 is still pending. Position may be relocated based upon that decision, if applicable.
In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions.
SPECIALIZED EXPERIENCE : Applicants must have at least one (1) year of specialized experience at the next lower broadband NK-01, equivalent to the next to lower grade GS-04 or equivalent in the Federal Service. Specialized experience must include secretarial/clerical assignments and office automation software programs, tools and techniques to perform the procedural and administrative work of the office to include experience with format, content, coding of personnel records and supporting automated personnel systems sufficient to enter personnel actions data, correct errors in and generate periodic reports.
OR EDUCATION: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college, or university. NOTE: You must submit a copy of your transcripts.
OR COMBINATION OF EXPERIENCE AND EDUCATION: A combination of education and experience as described above may be used to qualify for this position.NOTE: You must submit a copy of your transcripts.
KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:
- Knowledge and skills to apply a standardized body of personnel rules, regulations, procedures, and precedents to mission requirements.
- Knowledge of coding for personnel records using the automated personnel system to receive personnel action requests, reconcile with guidance, and develop supporting courses of action.
- Skill in entering and retrieving personnel action data; correcting data errors; and inputting, storing, retrieving data and performing quality review of data elements in military personnel data systems.
- Knowledge of secretarial/clerical assignments and office automation software programs, tools and techniques to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, composing various reports, letters, spreadsheets, databases, graphs, inquiries, and technical correspondence.
- Ability to communicate effectively both orally and in writing; negotiate complex issues sufficient to receive, respond to, and ensure complete resolution of problems; plan, organize, and direct the functions and staff of an organization; and maintain good working relationships.
PART-TIME OR UNPAID EXPERIENCE : Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.
VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
ARE YOU USING YOUR EDUCATION TO QUALIFY ? If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience; transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.
FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.
AcqDemo Expanded Probationary Period for Supervisors and Managers: An additional supervisory probationary period of one year may be required when an employee is officially assigned to a different supervisory position.
This is an acquisition demonstration project position NK-02 equivalent to a GS-05 to GS-07.
Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and most recent SF-50 noting position, grade, and duty location.
Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.
Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.
Priority Placement Program (PPP) Applicant Eligible: PPP Applicants determined well qualified and selected, will be placed at the full performance level. You must include the applicable completed PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this announcement.
Disabled veteran leave is available to a Federal employee hired on/after 5 Nov 2016, who is a veteran with a service-connected disability rating of 30% or more. For more information, click here.
If you have questions regarding this announcement and have hearing or speech difficulties click here.
Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
You will be evaluated for this job based on how well you meet the qualifications above.
Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.
BASIS OF RATING: Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran’s Preference; however, Veteran’s Preference is considered where applicable.
Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements.
Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.
Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.
Your responses to the questionnaire may be compared to the documents you submit. The documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of “not qualified” or “insufficient information” and you will not receive further consideration for this job.
Applicants who disqualify themselves will not be evaluated further.
APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.
The following documents are required and must be provided with your application. Applicants who do not submit required documentation to determine eligibility and qualifications will be eliminated from consideration. Other documents may be required based on the eligibility/eligibilities you are claiming. Click here**
- Online Application: Questionnaire
- Resume: Your resume may NOT exceed two pages, and the font size should not be smaller than 10 pts. You will not be considered for this vacancy if your resume is illegible/unreadable. Additional information on resume requirements can be located under “How To Apply”.
- Transcripts/Registration/License: If qualifying on education/position requires education, you must submit copies of your transcripts and if required for the position, submit an active, current registration/license.
- Veterans: If claiming VEOA, VRA or 30% Disabled Veteran – Submit VOW certification memo or copy of the official DD Form 214, which must include the character of service (i.e., with an honorable or general discharge). This will be annotated in block 24 on member copy 2, 4, or 7 of the DD Form 214. If claiming 30% Disabled Veteran, you must also submit a VA Letter or a disability determination from a branch of the Armed Forces. NOTE: All veterans claiming 10-point preference must also submit a SF-15 form.
- Current or Former Federal Civilian Employees (includes current Air Force employees): You must submit a legible copy of your most recent SF-50, Notification of Personnel Action, AND a SF-50 reflecting the highest grade held if different from your recent SF-50. The SF-50, block 24 must contain “1” or “2” AND block 34 must be a “1”. Employees eligible under an OPM approved interchange agreement, block 34 may contain a “1” or “2”.
Active Duty Service Members: The VOW Act requires federal agencies to treat an eligible active duty service member as a veteran, disabled veteran, and preference eligible (as applicable) when applying for civil service positions before the effective release or discharge date. Appointment of military members before the release or discharge date is permissible if the member is on terminal leave. At the time the active duty member applies for a civil position, he or she must submit a “certification” memo in lieu of a DD Form 214, Certificate of Release or Discharge from Active Duty . Active duty members applying for a civil service position without submitting a valid certification memo or DD Form 214 with their application will render the member ineligible for the position. The certification memo must originate from the member’s military service branch on official letterhead and contain the following:
- Name/Rank/Grade of Service Member
- Branch of Armed Forces
- Dates of Active Service (Start and End Date(s)
- Expected Date of Discharge/Release from Active Duty
- Terminal leave start date (if applicable)
- Expected character of service (honorable or general) and type of separation (i.e. separation or retirement)
- Must be certified within 120 days of anticipated discharge
- Signature by, or by direction of the adjutant, personnel office, unit commander, or higher headquarters commander.
Note: The VOW Act provides tentative preference. If appointed, a DD Form 214 must be submitted upon receipt.
OPTIONAL DOCUMENTS:
Performance Appraisals for Current Federal Civilian Employees – Most recent performance appraisals (dated within last 3 years) showing the official rating of record, signed by a supervisor, or statement why the performance appraisal is unavailable.
Awards for Current Federal Civilian Employees – List any awards received within the last 3 years on the resume.
Note: Applicant must not submit award Notification of Personnel Actions (SF50s).
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
US Space Force Enterprise Talent Management
HQ.USSF.TalentAcquisition@spaceforce.mil
USSF – Space Training and Readiness Command
1670 Space Force Pentagon
Washington, DC 20330
US
Once your application package is received an acknowledgement email will be sent.
If you provided an email address, you will receive an email message acknowledging receipt of your application.Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.
To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.
If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity (EEO) Policy
Financial suitability New employee probationary period
Privacy Act Reasonable accommodation policy
Selective Service Signature and false statements
Social security number request
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