Unit Program Coordinator

Air Education and Training Command; Holloman (NM); On-site; USD 42,000 - 56,000; Full time

Job summary

Air Education and Training Command is seeking an experienced administrative support specialist to serve as the primary contact for the squadron commander/director on administrative programs.

The role includes liaison with personnel flights on personnel issues and assisting in oversight of manpower resource requirements to ensure efficient operations and compliance with regulations.

Qualifications

• Knowledge of the organizational and functional responsibilities of an organization.
• Knowledge of office automation software programs, tools, and techniques to support office operations and produce documents.
• Knowledge of structure, programs and work methods of organization for personnel/manning issues.
• Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
• Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines.
• Ability to plan and organize management programs and functions of an organization.

Responsibilities

• Serve as the primary point of contact to the squadron commander/director for all administrative support programs.
• Liaise with personnel flights on personnel issues.
• Assist in oversight of organization manpower resource requirements.

Skills

Administrative support

Organizational awareness

Communication skills

Data collection and reporting

Tools

Office software (Microsoft Office)

Job description

The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for all administrative support programs. Also serves as liaison with personnel flights on personnel issues and assists in oversight of organization manpower resource requirements.

SPECIALIZED EXPERIENCE:

• Examples of specialized experience includes experience assisting supervisors, managers, and staff in order to plan and organize management programs and functions of the organization.
• Experience with administrative support programs such as cyber-security Liaison (CL), Government Travel Card (GTC) program, Defense Travel Systems (DTS) administrator, drug demand program, Automated Data Processing Equipment (APDE) accounts, security program, supply program, civilian timecard program, and unit recognition program;
• AND experience assisting/supporting on military and civilian personnel issues and manpower resource requirements.
• Experience using various office automation software programs, tools, and techniques to support office operations.
• Independently note and follow up on commitments; collect, organize, and compile data in order to recommend actions to supervisors and managers.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of the organizational and functional responsibilities and operations of an organization.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Knowledge of structure, programs and work methods of organization for personnel/manning issues.
• Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
• Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and possess the ability to plan, organize work, and meet deadlines.
• Ability to plan and organize management programs and functions of an organization.

PART-TIME OR UNPAID EXPERIENCE:

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE:

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.