Unit Program Coordinator

Air Education and Training Command; San Antonio (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

Air Education and Training Command seeks a dedicated administrator to serve as the primary contact for squadron-level programs, including cybersecurity liaison and travel systems. The role emphasizes timely action, accurate documentation, and cross‑functional collaboration to support mission readiness.

The position requires detailed knowledge of organizational operations, strong written communication, and the ability to manage multiple programs and deadlines, while maintaining professional

Qualifications

• Knowledge of organizational and functional responsibilities and operations.
• Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans.
• Ability to gather, analyze and present facts, communicate effectively with tact and courtesy.
• Ability to plan and organize management programs and functions of an organization.
• Independently noting and following up on commitments and preparing complex documents.

Responsibilities

• Serve as primary point of contact for administrative support programs (e.g., cybersecurity liaison, GTC, DTS).
• Ensure actions are completed and identify alternatives when problems arise.
• Prepare and edit written correspondences and reports with correct grammar and formatting.
• Use office automation to produce documents, spreadsheets and graphs with complex formats.
• Edit and revise existing databases or spreadsheets to support operations.

Skills

Organizational knowledge

Communication and writing

Problem solving

Time management

Planning and organizing

Tools

Office automation software

Job description

The primary purpose of this position is to serve as the primary point of contact to the squadron commander/director for administrative support programs to include but not limited to task management, cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, timecard and drug demand reduction program.

SPECIALIZED EXPERIENCE:

Applicants must have at least one (1) year of specialized experience at the next lower grade GS-05, or equivalent in other pay systems. Examples of specialized experience includes serving as the primary point of contact for administrative support programs such as cybersecurity liaison (CL), Government Travel Card (GTC) program, Defense Travel System (DTS) administrator, drug demand reduction program, health care program, fitness program, Government Purchase Card (GPC) program, safety program, Automated Data Processing Equipment (ADPE) accounts, security program, supply program, civilian time card program and unit recognition program. Ensure all actions are accomplished and if problems exist, identify other alternatives as needed. Independently noting and following-up on commitments made at meetings/conferences; Use correct grammar, spelling, punctuation, capitalization, and format to prepare and edit written correspondences and reports. Use various office automation to produce a wide range of documents that often require complex formats, such as graphics or tables within text, to edit and reformat electronic drafts, and to update and revise existing databases or spreadsheets.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS:

Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-05 level is required to meet the time-in-grade requirements for the GS-06 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs):

1. Knowledge of the organizational and functional responsibilities and operations of an organization.
2. Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
3. Skill in fact-finding, problem analysis, problem resolutions, and development of concrete action plans to solve problems.
4. Ability to gather, analyze and present facts, communicate effectively, using tact and courtesy and posses the ability to plan, organize work, and meet deadlines.
5. Ability to plan and organize management programs and functions of an organization.

PART-TIME OR UNPAID EXPERIENCE:

Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE:

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.