Unit Director -- Abingdon VA

Acquire4Hire LLC; Abingdon (VA); On-site; USD 32,000 - 42,000; Full time

Job summary

BGCME is seeking a dedicated site coordinator to serve as the primary contact for parents, staff, teachers, and the principal at the assigned club location. You will manage crises, prepare reports, and support the Area Director with clerical duties.

In this role you will oversee program activities like Power Hour, Project Learn, Torch Club, and Triple Play, maintain schedules, answer phones, and ensure accurate filing. CPR/First Aid and a valid driver's license are required.

Qualifications

• Must be at least 18 years old.
• High School diploma or GED.
• Pass a Drug Screen & TB Screen.
• Background Check/Fingerprinting.
• CPR and First Aid Certifications.
• Valid State Driver's License.
• Experience working with children.
• Demonstrate organizational and project management abilities.

Responsibilities

• Function as a key contact for parents, staff, and community at the BGCME site.
• Coordinate, supervise, and evaluate site activities (Power Hour, Project Learn, Torch Club, etc.).
• Relay messages to the Area Director promptly and assist in crisis response.
• Prepare correspondence and reports; maintain schedules and filing systems.
• Monitor attendance data and communications with Programs Director.
• Greet visitors, manage phone inquiries, and assist with club orientation.
• Ensure safety and quality of programs; participate in weekly staff meetings.

Skills

People skills

Organizational skills

Project management

Education

Degree in Childcare/Education/Social Work

Experience Equivalent

Job description

About This Role

Act as the key contact person for parents, staff, teachers, principal, etc at the assigned BGCME site. Manage initial response in crisis situations and contact Area Director as needed. Provide regular clerical and administrative support to the Area Director. Prepares correspondence and reports, maintains schedule and calendar, answers telephone and maintains electronic and hard copy files. Coordinates, supervises, and evaluates activities provided within a specific site, such as Power Hour, Project Learn, Torch Club, Smart Moves, and Triple Play.

About This Role

Act as the key contact person for parents, staff, teachers, principal, etc at the assigned BGCME site. Manage initial response in crisis situations and contact Area Director as needed. Provide regular clerical and administrative support to the Area Director. Prepares correspondence and reports, maintains schedule and calendar, answers telephone and maintains electronic and hard copy files. Coordinates, supervises, and evaluates activities provided within a specific site, such as Power Hour, Project Learn, Torch Club, Smart Moves, and Triple Play.

What You’ll Do

KEY ROLES (Essential Job Responsibilities):

• Function as a key contact person for parents, staff, teachers, principals, etc at the assigned BGCME site.
• Problem solves with stakeholders as needed.
• Relay messages to Area Director in a timely manner.
• Manage initial response in crisis situations and contact the Area Director as needed.
• Monitor and maintain site staff attendance and transmit attendance data to Programs Director
• Create an environment that facilitates the achievement of Youth Development
• Promote and stimulate program participation
• Register new members and participate in their Club orientation process
• Provide guidance and role modeling to members.
• Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
• Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
• Effectively implement and administer programs, services and activities for drop-in members and visitors.
• Monitor and evaluate programs, services and activities to ensure safety of members, quality in programs and appearance of the branch at all times. Prepare periodic activity reports.
• Ensure a productive work environment by participating in weekly branch staff meetings.
• Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
• Monitor office supply inventory and order supplies for the site and each program as necessary.
• Serve as site receptionist, greeting all visitors and assisting them as needed.
• Communicating with parents to address any past due invoices.
• Other duties as assigned.

ADDITIONAL RESPONSIBILITIES:

May participate in special programs and/or events.

May be required to drive Club van.

Assists other personnel as may be required for the purpose of supporting them in the completion of the organizations work activities.

Requirements

QUALIFICATIONS:

Must be at least 18 years old

Degree in Childcare/Education/Social Work or Experience Equivalent (Min 2 Years)

High School diploma or GED.

Ability to Pass a Drug Screen & TB Screen

Background Check/Fingerprinting

Mandatory CPR and First Aid Certifications.

Valid State Driver's License

Experience in working with children.

Demonstrate creative, organizational, and project management abilities.

Ability to deal effectively with members, including disciplinary issues.

Demonstrated ability in relationship building and working with young people and parents.

Ability to motivate youth and manage behavior problems.

Ability to deal with the general public.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:

Please evaluate and describe any physical skills, abilities or working conditions that are required to perform the essential duties of this position, as required by the Americans with Disabilities Act.

Nice To Haves

Previous Data Entry Experience

Previous Supervisor Experience