Unit Coordinator- Emergency Department .75 FTE Weekend Package Nights

waverlyhealthcenter; Waverly (IA); On-site; USD 32,000 - 48,000; Part time

Job summary

Waverly Health Center is seeking a part-time 0.75 FTE Front Desk/Medical Secretary to support nursing unit communications, patient charting, and administrative tasks. The role involves handling calls, directing visitors, processing orders, and coordinating with providers and staff to ensure smooth patient flow.

The position requires a high school diploma (Medical Secretary training preferred) and strong computer skills, including EMR systems.

Qualifications

• High school diploma or equivalent required.
• Medical Secretary training or knowledge of medical terminology preferred.
• Ability to learn and navigate computer systems and EMR.
• Fluent English required.

Responsibilities

• Answer phones, take messages, greet visitors and direct them as needed.
• Coordinate supply management and maintain appropriate supplies.
• Update and file patient charting forms; transcribe orders for RN review.
• Assist with patient consults, referrals, and appointments coordination.
• Collaborate with healthcare team to ensure continuity of care.

Skills

Reception duties

Medical terminology

Computer literacy

English fluency

Education

High school diploma

Medical Secretary training

Tools

EMR systems

Job description

FTE/Scheduled Weekly Hours:

0.75 / 30 / Weekend Package (United States of America)

PRIMARY FUNCTIONS

Performs clerical/receptionist duties for the nursing unit and facilitates communication needs of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• 1. Performs receptionist duties for the department, including answering the telephone, taking messages, and meeting and directing visitors.
• 2. Coordinates supply management. Orders and maintains the appropriate supplies.
• 3. Maintains and updates patient charting forms. Transcribes provider's orders in preparation for the Registered Nurse to check and approve.
• 4. Supports WHC mission through active participation in teams and committees.
• 5. Makes phone calls to coordinate patient consults, referrals, and appointments
• 6. Uses telecommunication effectively to notify appropriate staff
• 7. Collaborates with providers and other healthcare team members for continuity of care.
• 8. Accurately maintains patient census, enters charges, and maintains computer proficiency.
• 9. Answers the code phone for in house emergencies, announces clearly and concisely the overhead announcement of the emergency and activates the appropriate teams in response to the code.

MINIMUM QUALIFICATIONS

Education, Experience, and Training

• Must possess high school diploma or equivalent.
• Medical Secretary training or knowledge of medical terminology preferred.
• Ability to learn and navigate computer systems including the online training modules, the employee timesheet and the performance appraisal system. Job specific systems are also required.
• Must be able to read, speak, and write fluent English.

Physical Requirements

• Sitting - Approximately 100% of shift.
• Standing - Not a requirement.
• Walking - Not a requirement.
• Lifting - Not a requirement.
• Twisting - Not a requirement.
• Bending - Infrequent.
• Squat/Kneel - Not a requirement.

WORK ENVIRONMENT

• May come in contact with hazardous chemicals or treatment modalities.
• The possibility exists of exposure to communicable disease due to working in a healthcare environment.
• Involvement in patient care may result in unavoidable work-related illnesses.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship with the Waverly Health Center.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship with the Waverly Health Center.