Unit Coordinator- Emergency Department .75 FTE Weekend Package Nights

Waverly Health Center; United States; On-site; USD 22,000 - 30,000; Part time

Job summary

Waverly Health Center is seeking a part-time Medical Secretary/Receptionist to support the nursing unit with clerical tasks and effective communication. The role includes answering phones, coordinating referrals and appointments, maintaining patient charts, and assisting with supply management in a fast-paced healthcare environment.

The position requires a high school diploma or equivalent, fluent English, and basic computer/system navigation skills.

Qualifications

• Must have a high school diploma or equivalent; Medical Secretary training or knowledge preferred.
• Ability to learn and navigate computer systems including training modules and timekeeping/performance systems.
• Must read, speak, and write fluent English.

Responsibilities

• Answer phones, take messages, and greet visitors.
• Coordinate supply management and maintain supplies.
• Transcribe provider orders for RN review and approval.
• Maintain patient charting forms and census data.
• Assist with patient referrals, appointments, and consultations.
• Use phone and computer systems to notify staff and enter data.
• Collaborate with providers and healthcare team members for continuity of care.
• Support code activation and emergency response communications.

Skills

Greeting & reception

Communication skills

Data entry

Medical terminology

Education

High school diploma or equivalent

Medical terminology knowledge (preferred)

Tools

EMR systems

Telephone systems

Job description

FTE/Scheduled Weekly Hours: 0.75 / 30 / Weekend Package (United States of America)

PRIMARY FUNCTIONS

Performs clerical/receptionist duties for the nursing unit and facilitates communication needs of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs receptionist duties for the department, including answering the telephone, taking messages, and meeting and directing visitors.
• Coordinates supply management. Orders and maintains the appropriate supplies.
• Maintains and updates patient charting forms. Transcribes provider’s orders in preparation for the Registered Nurse to check and approve.
• Supports WHC mission through active participation in teams and committees.
• Makes phone calls to coordinate patient consults, referrals, and appointments
• Uses telecommunication effectively to notify appropriate staff
• Collaborates with providers and other healthcare team members for continuity of care.
• Accurately maintains patient census, enters charges, and maintains computer proficiency.
• Answers the code phone for in house emergencies, announces clearly and concisely the overhead announcement of the emergency and activates the appropriate teams in response to the code.

MINIMUM QUALIFICATIONS Education, Experience, and Training

• Must possess high school diploma or equivalent.
• Medical Secretary training or knowledge of medical terminology preferred.
• Ability to learn and navigate computer systems including the online training modules, the employee timesheet and the performance appraisal system. Job specific systems are also required.
• Must be able to read, speak, and write fluent English.

PHYSICAL REQUIREMENTS

• Sitting – Approximately 100% of shift.
• Standing – Not a requirement.
• Walking – Not a requirement.
• Lifting – Not a requirement.
• Twisting – Not a requirement.
• Bending – Infrequent.
• Squat/Kneel – Not a requirement.

WORK ENVIRONMENT

May come in contact with hazardous chemicals or treatment modalities. The possibility exists of exposure to communicable disease due to working in a healthcare environment. Involvement in patient care may result in unavoidable work-related illnesses.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager. Requirements are representative of the minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship with the Waverly Health Center. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. A review of this description has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her manager. Requirements are representative of the minimum levels of knowledge, skills, and/or abilities. To perform this job successfully, the employee will possess the abilities or aptitudes to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Patients and families choose hospitals and providers for many reasons. It’s no surprise that quality of care tops the list. What is surprising is when top-quality care is combined with convenience and comfort at the highest levels — especially in a small community. That’s an experience beyond expectations. Waverly Health Center surpasses the level of care one would expect to find in a small town. The breadth and depth of services make it convenient for you to remain close to home, avoiding the stress of traveling for your care. It all works out to a rare combination: We’re big enough to care for you, but small enough to care about you. We know you’ll be pleasantly surprised by our friendly, professional staff and comfortable setting.