Unit Coordinator

Advanced Hiring System; South Amsterdam (NY); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Competitive Pay

Generous PTO

Medical/Dental/Retirement Plans

Team Like Atmosphere

Job summary

Wilkinson Residential Health Care Facility is seeking a dedicated Unit Coordinator to provide administrative support for nursing units and ensure smooth daily operations.

Hours: 7am-3:30pm Monday–Friday. Pay ranges from $18.00-$22.00/hour with benefits including PTO and health plans. Responsibilities include maintaining patient records, coordinating staff communication, scheduling, and data entry to support high-quality resident care.

Qualifications

• High school diploma or equivalent; healthcare admin cert is a plus.
• Experience in clerical or administrative roles, preferably in healthcare.
• Familiarity with medical terminology and electronic health record systems.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.

Responsibilities

• Maintain and update patient records, ensuring accuracy and compliance with established protocols.
• Serve as a liaison between nursing staff, physicians, and other healthcare professionals.
• Assist in scheduling patient appointments, procedures, and consultations.
• Coordinate unit activities, meetings, and appointments for nursing staff.
• Arrange and communicate patient transfers within the facility.
• Monitor and maintain inventory levels of unit supplies.
• Greet and assist patients and families, providing information and directions.
• Input and update patient demographics, insurance details, and billing codes.
• Ensure compliance with healthcare regulations, confidentiality, and privacy laws.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Computer literacy

Education

High school diploma or equivalent

Healthcare administration certification

Tools

Electronic Health Records (EHR) software

Job description

Wilkinson Residential Health Care Facility is seeking a dedicated Unit Coordinator to ensure a high level of patient care for our residents.

Hours: 7am-3:30pm Monday-Friday

Generous Pay: Ranging from $18.00-$22.00/hour

Benefits:

• Competitive Pay

• Generous PTO

• Medical/ Dental/Retirement Plans

• Team Like Atmosphere

Overview: A Unit Coordinator plays a crucial role in LTC settings by providing administrative and clerical support to nursing units, contributing to the smooth functioning of the healthcare facility. The primary responsibilities involve maintaining accurate records, facilitating communication between staff members, and ensuring efficient day-to-day operations within the unit.

Key Responsibilities:

• Record Keeping:

  • Maintain and update patient records, ensuring accuracy and compliance with established protocols.

  • Input and retrieve patient information from electronic health records (EHR) systems.

  • Compile and organize medical charts, admission and discharge documents, and other relevant paperwork.

• Communication:

  • Serve as a liaison between nursing staff, physicians, and other healthcare professionals.

  • Relay messages, instructions, and pertinent information to the appropriate personnel within the unit.

  • Answer and direct phone calls, responding to inquiries and forwarding messages as needed.

• Scheduling and Coordination:

  • Assist in scheduling patient appointments, procedures, and consultations.

  • Coordinate unit activities, meetings, and appointments for nursing staff.

  • Arrange and communicate patient transfers within the facility.

• Supply Management:

  • Monitor and maintain inventory levels of unit supplies.

  • Place orders for medical and office supplies as needed.

  • Ensure adequate stock of forms, documents, and stationery.

• Patient Support:

  • Greet and assist patients and their families, providing information and directions.

  • Arrange for transportation or escort services for patients when necessary.

  • Collaborate with nursing staff to address non-clinical patient needs.

• Data Entry:

  • Input and update patient demographic information, insurance details, and billing codes.

  • Enter and retrieve data accurately and in a timely manner.

• Adherence to Regulations:

  • Ensure compliance with healthcare regulations, confidentiality, and privacy laws.

  • Participate in training programs to stay informed about changes in procedures and regulations.

Qualifications:

• High school diploma or equivalent; additional education or certification in healthcare administration is a plus.

• Proven experience in a clerical or administrative role, preferably in a healthcare setting.

• Familiarity with medical terminology and electronic health record systems.

• Strong organizational and multitasking abilities.

• Excellent communication and interpersonal skills.

• Proficient in basic computer applications (word processing, spreadsheets, etc.).

Working Conditions:

Unit Coordinators typically work in hospital settings, clinics, or other healthcare facilities. The role involves a combination of office work and interaction with patients and healthcare professionals. The position may require standing, walking, and occasional lifting of lightweight supplies.

This Unit Coordinator job description serves as a general outline of the typical duties and qualifications for the role. Specific responsibilities and requirements may vary based on the healthcare institution and unit type.