Unit Clerk, Pediatrics

Elderwood Administrative Services; Philadelphia (Philadelphia County); On-site; USD 23,000 - 34,000; Full time

Job summary

Pediatric Specialty Care in Philadelphia, PA is seeking a Unit Clerk to support nursing and clinical teams by coordinating admissions, medical records, and communications. This frontline administrative role keeps the unit organized and responsive in a busy pediatric setting.

You will handle scheduling, documentation, EMR entries, nursing supplies, and family communications to ensure smooth operations and high-quality care for medically fragile children.

Qualifications

• Microsoft Office, typing, and data entry skills are required.
• Experience with medical terminology is preferred.
• Experience with electronic medical records (EMR) is preferred.
• PointClickCare experience is highly valued.

Responsibilities

• Maintaining accurate, organized medical records and clinical documentation.
• Coordinating and scheduling medical appointments, labs, and follow-up care.
• Supporting admissions, discharges, transfers, and care plans.
• Ordering, organizing, and monitoring nursing unit supplies.
• Maintaining accurate EMR information, census, and unit records.
• Providing day-to-day administrative support to nursing leadership.
• Responding to calls and assisting staff, families, and partners.

Skills

Microsoft Office

Typing

Data entry

Medical terminology

EMR experience

PointClickCare

Education

High School Diploma or GED

Tools

PointClickCare

Job description

Salary

$17 - $25 Hr.

Overview

Unit Clerk - Pediatric Healthcare Administrative Support

Pediatric Specialty Care | Philadelphia, PA

Be the Person Who Keeps Care Moving.

Are you organized, dependable, and at your best when you’re helping a busy team stay one step ahead?

Pediatric Specialty Care (PSC) is looking for a detail-oriented Unit Clerk to become an essential part of our nursing and clinical team. In this role, you won’t simply manage paperwork—you’ll help keep communication flowing, appointments coordinated, records accurate, and our clinical teams prepared to provide exceptional care to our incredible kids.

If you enjoy a fast-paced environment, take pride in keeping things organized, and want a healthcare career where your work has a meaningful impact every day, we want to meet you.

Incredible Kids. Life-Changing Healthcare.

At Pediatric Specialty Care, we provide specialized care for medically fragile and technology-dependent children in a warm, supportive, home-like environment.

Every member of our team contributes to that mission—including the people working behind the scenes to make sure our units operate efficiently.

As a Unit Clerk, you are the organizational heartbeat of the nursing unit.

What You’ll Help Make Happen

Your attention to detail and ability to stay organized will help support:

• Medical Records: Help maintain accurate, organized, and up-to-date resident information.
• Appointments & Follow-up: Coordinate appointments, transportation details, and necessary documentation.
• Nursing Team Support: Help ensure supplies, paperwork, and essential information are ready when our clinical teams need them.
• Admissions & Discharges: Support smooth transitions by helping coordinate documentation and census updates.
• Communication: Serve as an important connection point between nursing, clinical teams, families, and other departments.
• Daily Unit Operations: Help keep the nursing unit organized, responsive, and moving forward throughout the day.

Why Build Your Career at PSC?

At PSC, your role has purpose. You’ll have the opportunity to:

• Make a meaningful impact in pediatric healthcare
• Work alongside dedicated nurses, clinicians, and interdisciplinary professionals
• Join a stable, team-oriented healthcare environment
• Develop valuable healthcare administrative experience
• Build skills that can support your continued career growth
• Be part of a mission focused on helping incredible children reach their fullest potential

You Could Be a Great Fit If You Are:

Organized. Dependable. Detail-oriented. A strong communicator. Comfortable multitasking. Calm under pressure. And, most importantly, motivated by work that matters.

You don’t have to provide direct clinical care to make a difference in a child’s healthcare journey.

Sometimes the person keeping everything organized is the person helping everyone else provide their best care.

Ready to Bring Your Skills to a Team That Changes Lives?

Incredible Kids. Life-Changing Healthcare.

Responsibilities

What You’ll Do - Keep the Unit Organized, Connected & Ready

As a Unit Clerk at Pediatric Specialty Care, you’ll be an essential administrative partner to our nursing and clinical teams. Your organization, communication, and attention to detail will help keep the unit running smoothly every day.

You’ll be responsible for:

• Maintaining accurate, organized medical records and clinical documentation
• Coordinating and scheduling medical appointments, labs, dental, audiology, diagnostic services, and follow-up care
• Supporting documentation for admissions, discharges, transfers, and care plans
• Ordering, organizing, and monitoring nursing unit supplies
• Maintaining accurate EMR information, resident census, and unit records
• Assisting with pharmacy reviews, prior authorizations, insurance updates, and supporting documentation
• Answering calls and providing professional, welcoming assistance to staff, families, visitors, and healthcare partners
• Providing day-to-day administrative support to the Director of Nursing (DON), Assistant Director of Nursing (ADON), and nursing leadership
• Helping ensure important information gets to the right person, at the right time

Your Experience Could Be a Great Match

You don’t need to have held the exact title of “Unit Clerk” to bring valuable experience to this position.

We’d especially like to hear from candidates with experience as a:

• Unit Clerk or Unit Secretary
• Medical Secretary
• Healthcare Receptionist
• Medical Records Clerk
• Nursing Unit Secretary
• Medical Office Assistant
• Patient Services Representative
• Healthcare Administrative Assistant

If you know how to stay organized, communicate professionally, manage competing priorities, and keep things moving in a busy healthcare environment, you could be exactly who we’re looking for.

Your organization supports our clinicians. Our clinicians support our kids. And together, we deliver life-changing care.

Qualifications

Unit Clerk - What We’re Looking For:

• High School Diploma or GED required
• Must be at least 21 years of age
• Strong computer skills (Microsoft Office, typing, data entry)
• Experience with medical terminology preferred
• Experience with electronic medical records (EMR) preferred
• PointClickCare experience highly valued
• Organized, dependable, and able to multitask
• Friendly, professional communication skills
• This position requires regular interaction with residents, coworkers, visitors, and/or supervisors. In order to ensure a safe work environment for residents, coworkers, visitors, and/or supervisors of the Company, and to permit unfettered communication between the employee and those residents, coworkers, visitors, and supervisors, this position requires that the employee be able to read, write, speak, and understand the English language at an intermediate or more advanced level.