Unit Clerk - Medical Records & Admin Support

Amherst SNF; Town of Amherst (NY); On-site; USD 15,000 - 26,000; Full time

Job summary

Elderwood at Amherst is seeking a detail-oriented Unit Clerk to join our administrative team. The role supports medical records, coordinates documents, schedules appointments, and helps ensure accurate, confidential patient information handling.

You will assist with nursing supplies, forms, and stock medications, and prepare admission/discharge summaries in a collaborative environment. This full-time position requires strong organizational skills, discretion, and a compassionate attitude toward

Qualifications

• Minimum 16 years of age; HS diploma or equivalent preferred.
• Office practice skills necessary.
• Knowledge of medical records processing preferred but not required.
• Attention to detail and accuracy in work required.
• Personal qualities of tact and dependability, caring and compassionate attitude toward residents.
• An understanding of need for confidentiality and discretion in processing of information about residents required.
• Basic understanding of medical terminology and accepted abbreviations.
• This position requires reading, writing, speaking and understanding English at intermediate or higher level.

Responsibilities

• Demonstrates understanding and implementation of regulatory guidelines; audits medical records and maintains audit documentation.
• Closes Medical Records following hospitalization or discharge.
• Performs other medical record procedures under the Unit Manager.
• Maintains confidentiality and safekeeping of resident information.
• Assists with Admission/Discharge Summary forms and unit secretarial duties.
• Types organizational lists and distributes mail to residents and staff.
• Answers call lights and coordinates appointment scheduling, including labs and follow ups.
• Coordinates forms and documents for Medical Records and treatment planning meetings.
• Schedules consults for residents (e.g., podiatry, dental) and influenza vaccines if applicable.

Skills

Office practice skills

Attention to detail

Confidentiality

English language proficiency

Medical terminology understanding

Education

HS diploma or equivalent

Job description

Elderwood at Amherst is seeking a detail-oriented Unit Clerk to join our administrative team. The role supports medical records, coordinates documents, schedules appointments, and helps ensure accurate, confidential patient information handling.

You will assist with nursing supplies, forms, and stock medications, and prepare admission/discharge summaries in a collaborative environment. This full-time position requires strong organizational skills, discretion, and a compassionate attitude toward