Unit Clerk II

BEHAVIORAL HEALTH SERVICES INC; Los Angeles (CA); Presencial; USD 45 000 - 65 000; Tempo integral

Resumo da oferta

BHS in Los Angeles seeks a Unit Clerk II to greet clients, manage calls, and provide essential administrative support in a health services setting.

Responsibilities include scheduling, intake processing, document management, and coordinating with staff. Bilingual English/Spanish is strongly preferred; a valid driver’s license is not required for this role. This is a full-time on-site position in a healthcare facility.

Qualificações

• Strong communication, organizational, and recordkeeping skills.
• Ability to operate and demonstrate proficiency in required computer programs (Microsoft Office Suite).
• Bilingual English/Spanish preferred.

Responsabilidades

• Greet visitors and clients in a professional manner.
• Answer, screen, and route calls; schedule appointments.
• Manage intake, documentation upload, and medical records as needed.
• Handle mail, faxes, and package distribution; assist with meetings.
• Support in training volunteers and staff; maintain inventory of office supplies.
• Maintain confidentiality and safety procedures; ensure a welcoming environment.

Conhecimentos

Communication

Organization

Recordkeeping

Bilingual (English/Spanish)

Microsoft Office

Formação académica

High School Diploma or equivalent

Ferramentas

Microsoft Office Suite

Descrição da oferta de emprego

Statement of PurposeThe Unit Clerk II serves as a first point of contact for clients, visitors, and staff, ensuring a welcoming, professional, and secure environment. This role provides office coverage, manages incoming/outgoing communications, and performs administrative support functions in alignment with program needs, organizational policies, and confidentiality standards.Major Tasks, Duties and ResponsibilitiesGreet visitors and clients in a professional and courteous manner; determine needs and direct appropriatelyServe as source of training and guidance for new clerical/office/administrative staffComplete specialized assignments, including but not limited to program efficiency projects, client care projects, audit/accreditation projects, etc.Ensure only authorized individuals access the facility in accordance with safety protocolsMaintain a clean, organized, and welcoming reception and waiting areaManage lobby postings, brochures, and informational materials including but not limited to serving as clerical support for compliance purposes in event of audits/inspections/etc.Answer, screen, and route incoming calls accurately and efficiently with a positive customer-service attitude; Schedule programmatic appointments as needed including managing program calendars in collaboration with managementSupport program census including insurance eligibility, intake scheduling, documentation upload, etc.Upload documentation to internal and external client health records and other systemsTake clear, complete messages and ensure timely deliveryMake overhead pages or notifications when requiredCommunicate effectively with internal and external stakeholdersIf assigned to treatment program, may perform toxicology testing, assist in charting relevant informationReceive, sort, and distribute incoming mail, faxes, and packages and manage outgoing mail/deliverySupport program management in preparing all-staff or other program meetings including safety meetings, communication, trainings, events, etc.May support quality assurance and/or quality improvement initiatives, client outcome, and follow-up activitiesMaintain appropriate handling and tracking of documentsSupport staff and departments with administrative and client needs as assignedSupport in training volunteers including client volunteers on appropriate clerical dutiesMay order, track, and maintain inventory of office supplies and formsSupport billing actions, including but not limited to corrective actionMaintain professional boundaries and standards. Treat clients with respect, care, and concern. Comply with confidentiality requirements at all times. Maintain health and safety standards of facility.Adhere to BHS health, safety, and operational proceduresMaintain working knowledge of applicable regulations and policiesCollaborate effectively with team members and other departmentsMay be assigned to support programmatic transportation needs including but not limited to client transportation, as neededParticipate in meetings, trainings, and committees as assignedOther duties as assignedUnit Clerk II Competencies and Performance ExpectationsAll Unit Clerk II’s are expected to hold the following competencies:Ability to complete the above major tasks, duties and responsibilitiesAbility to demonstrate professional judgment and decision-making, including ability to recognize and seek out supervision and/or consultation when requiredAbility to utilize and demonstrate proficiency in utilization of office systems and equipment including computers, phones, timekeeping platform, fax, copy, etc., and train in utilizationAbility to identify and respond appropriately to a crisis within scope of practice including but not limited to overdose, behavioral challenges, contraband protocol, emergency codes, etc.Ability to recognize personal biases within diverse populations. Maintain cultural sensitivity at all times.Ability to demonstrate appropriate customer service and interpersonal skills, communication (verbal and written), organization and attention to detail, multitasking and time management, adaptability and learning agility.Ability to adhere to professional standardsMinimum QualificationsThe following are the qualifications required to perform the essential functions of this position. Qualifications may be subject to modification based on the Americans with Disabilities Act.High School Diploma or educational/ experience equivalent required. Minimum of five (5) years of office, clerical, or administrative experience preferred.Strong communication, organizational, and recordkeeping skills required.Ability to operate and demonstrate proficiency in required computer programs for position, including but not limited to Microsoft Office Suite, electronic timekeeping system, electronic learning management system, upon hire or demonstrated competency developed within 90 days of employment.Experience in healthcare, behavioral health, or social services settings, knowledge of medical or behavioral health terminology, Bilingual (English/Spanish) strongly preferred.Must have valid California driver’s license and liability insurance if driving a personal or company vehicle on BHS business.Vision, hearing, manual dexterity, and eye-hand coordination must be adequate for the performance of job duties. Able to sit at a desk, use a keyboard, write and physically perform other job duties. Able to move about the facility to observe clients and staff. Complete annual TB and maintain good standing.