Unit Clerk

AristaCare Health Services; Philadelphia (Philadelphia County); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Rates

Healthcare benefits (medical, dental,

Paid time off

Job summary

AristaCare Health Services is seeking an organized Unit Clerk to support daily operations in our skilled nursing facility. The role requires strong attention to detail, multitasking ability, and clear communication with residents, families, staff, and providers.

You will coordinate appointments, manage medical records, and ensure HIPAA compliance while supporting nursing unit clerical tasks. Prior long-term care experience is preferred and EMR proficiency is a plus.

Qualifications

• Minimum of one year of experience in a long-term care or skilled nursing facility.
• Experience with electronic medical records preferred.
• Ability to prioritize multiple responsibilities in a fast-paced environment.
• Basic computer and data-entry proficiency.

Responsibilities

• Schedule residents’ medical appointments and follow-up visits.
• Coordinate transportation to and from appointments.
• Maintain and organize resident medical records.
• Obtain required medical documentation from hospitals, physician offices, and other providers.
• Scan and upload documents accurately into residents’ electronic medical records.
• Confirm appointments and communicate scheduling information to nursing staff, residents, and responsible parties.
• Track outstanding records, reports, and appointment documentation.
• Assist with general clerical and administrative responsibilities on the nursing unit.
• Maintain resident confidentiality and comply with HIPAA requirements.
• Perform additional duties as assigned.

Skills

Organization

Communication

Follow-up

Data entry

Education

High school diploma or equivalent

Tools

Electronic Medical Records (EMR)

Job description

This is an official AristaCare Talent Acquisition job posting. Candidates who apply through this posting will work directly with our in-house Talent Acquisition Team throughout the recruitment process — not through a third-party staffing or recruitment agency.

We are seeking an organized and dependable Unit Clerk to support the daily operations of our skilled nursing facility. The ideal candidate will have prior long-term care experience, strong attention to detail, be able to multitask, and the ability to communicate effectively with residents, families, staff, medical providers, and transportation companies.

Key Responsibilities

• Schedule residents’ medical appointments and follow-up visits

• Coordinate transportation to and from appointments

• Maintain and organize resident medical records

• Obtain required medical documentation from hospitals, physician offices, and other providers

• Scan and upload documents accurately into residents’ electronic medical records

• Confirm appointments and communicate scheduling information to nursing staff, residents, and responsible parties

• Track outstanding records, reports, and appointment documentation

• Assist with general clerical and administrative responsibilities on the nursing unit

• Maintain resident confidentiality and comply with HIPAA requirements

• Perform additional duties as assigned

Qualifications

• Minimum of one year of experience in a long-term care or skilled nursing facility is required

• Experience with electronic medical records is preferred

• Strong organizational, communication, and follow-up skills

• Ability to prioritize multiple responsibilities in a fast-paced environment

• Basic computer and data-entry proficiency

• High school diploma or equivalent required

We are proud to offer:

• Competitive Rates

• Healthcare benefits (medical, dental and vision)

• Paid time off