Unit Assistant

Redwood Coast Developmental Services Corporation; Ukiah (CA); On-site; USD 43,000 - 60,000; Full time

Job summary

Redwood Coast Developmental Services Corporation is seeking a Unit Assistant in Ukiah, CA. This role supports staff with highly skilled administrative tasks and acts as an active unit member, performing duties with independence and initiative. The position requires a high school diploma or GED and offers an annual salary range of $42,828 to $60,264.

Local and regional travel may be required. The Unit Assistant works under the supervision of the Client Services Manager and contributes to a

Qualifications

• High school diploma or GED required.
• Four years of office work experience, preferably in Social, Medical, or Human Services, with increased responsibilities.
• AA degree in General Business or Human Services may substitute for one year of experience; BA degree may substitute for two years.

Responsibilities

• Prepare and distribute correspondence, reports and forms.
• Input data into the agency database (SANDIS) and maintain files and records.
• Schedule meetings and appointments; coordinate and communicate with clients and staff.
• Track and log information; assist with complex filing for all staff members.
• Prepare letters to request medical records; assemble information packets as requested.
• Maintain master calendar and prepare and distribute meeting minutes.
• Provide resource information to clients and assist Service Coordinators with transportation arrangements.
• Perform general office duties, manage office equipment, and provide back-up receptionist support.

Education

High School diploma or GED

BA or AA degree substitution for years of experience

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Unit Assistant

Salary Range: $42,828.00 To $60,264.00 Annually

• Job Summary: Under minimal supervision, the Unit Assistant performs highly skilled administrative, supportive functions and secretarial duties for staff, and is an active member of the unit or units; performs job functions with a high degree of independence and initiative.
• Functions and Responsibilities: Responsible for complex and specialized tasks such as the maintenance of computer related information, composing and maintaining reports and surveys and composing correspondence from both verbal and written direction; researches, gathers, analyzes and reports statistical information; provides assistance in the absence of other unit members; completes forms and applications; establishes tracking systems and filing systems; completes tasks related to state and federal requirements; requests and tracks client data base information; obtains signatures on forms as needed; sends informational packets; coordinates and schedules meetings both on-site and off-site; responsible for responding to requests for information relating to agency’s services, policies and procedures; and other duties as assigned.
• Education:Graduation from high school or G.E.D.
• Experience:Four years experience in office work, preferably in a Social, Medical, or Human Services environment, with a demonstrated increase in responsibilities is required or an AA degree in general business or Human Services related field may be substituted for one year of office experience. A BA degree in general business or Human Services related field may be substituted for two years of office experience.
• Knowledge, Skills and Abilities:

• Other Requirements:

Local and regional travel, including overnight trips, will be required. This position is a non-exempt full time position. This position requires extensive sitting in office settings, for meetings and for travel. Additional physical requirements are: frequent walking, standing and occasional lifting up to 40 pounds with occasional bending, stooping, reaching and stretching to complete work duties. Any of the above with reasonable accommodation.

• Supervision: This position is supervised by a Client Services Manager.

UNIT ASSISTANT

Client Services Job Duties

• Preparing and distributing a variety of correspondence, reports and forms.
• Input data into SANDIS database.
• Assists with scheduling meetings and appointments.
• Maintains files and records.
• Track and log information.
• Complete complex filing for all staff members.
• Prepare letters to request Medical Records for Service Coordinators
• Prepare and distribute meeting minutes.
• Assemble detailed information packets as requested.
• Detailed and complex copy projects.
• Extensive database entry and information retrieval.
• Create flyers, forms, mailing labels and packets.
• Assure Master Calendar is current.
• Proof-reading documents for accuracy.
• Maintain and manage file storage area.
• Maintain master file of agency forms and documents. Update when necessary.
• Organize all specialty clinics including coordinating dates, scheduling clients, preparing documents, preparing room, reminder calls to clients and families. Relaying information to Service Coordinators.
• Assist clients to complete necessary forms at direction of staff.
• Provide resource information to clients.
• Assist Service Coordinators in arranging transportation and out of area lodging for clients.
• Processes and distributes mail within unit.
• General office support when necessary, including: management and maintenance of office machines, video conference set up, faxing documents, preparing letters as requested.
• Back-up Reception duties – professionally greeting visitors and directing phone calls.