Human Services Assistant III

New LHRC External Career Site; Rocky Mount (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Restaurant discounts

Job summary

New LHRC External Career Site is seeking a Human Services Assistant III to provide administrative support for the unit and agency. The role includes assisting clients and staff, processing applications, and coordinating services.

You will serve as the first point of contact for employees and clients, screening for benefits and guiding through programs. The HSA III conducts interviews, prepares reports, maintains records, and helps with budget-related tasks.

Qualifications

• Customer service orientation and the ability to assess client needs.
• Strong verbal and written communication skills for interacting with clients and staff.
• Excellent planning, organization, and prioritization abilities to manage caseloads.

Responsibilities

• Screen clients for benefits and services and assist with applications.
• Interview clients and explain programs, policies, and procedures.
• Coordinate appointments and manage time sheets for staff and clients.
• Prepare complex reports and maintain accurate records and documentation.
• Provide information and referrals to clients and document interactions.

Skills

Customer service

Communication

Organizational skills

Education

High school diploma plus coursework in social services

Tools

Office software (word processing, spreadsheets)

Job description

Human Services Assistant III is an administrative position. The HSA III assists the unit/units or agency in capacity requested by Director. Employees serve as the initial point of contact for employees and clients. Duties are specific to the unit/units or workload assigned by Supervisor.

• Screens clients for benefits and services;
• Interviews clients and explains programs, services, policies and procedures;
• Assists clients with applications;
• Evaluates and approves agency providers;
• Researches information; Serves as initial point of contact for applicants;
• Interviews applicants for benefits and/or service programs;
• Provides information regarding various programs and benefits, general eligibility requirements, policies and procedures;
• Assists clients with completing applications and performs initial screening of applications;
• Provides information to clients seeking services and directly makes referrals for services; Researches a variety of databases to obtain and/or verify information needed to process applications;
• Maintains logs of client documentation received;
• Schedules and coordinates appointments for clients to meet with benefit, employment or services staff;
• Contacts clients for requested/needed information and responds to routine questions in person, e-mail or by telephone;
• Analyzes needs and coordinates resources that will support families/clients and generates payment for services when appropriate.
• Independently manages the Provider program requirements;
• Interviews clients and conducts assessment for emergency needs;
• Manages voucher system and prepares vouchers for ongoing expenditures;
• Facilitates placement of adults in Adult Living Facilities;
• Creates and prepares complex statistical reports;
• Verifies hours and accuracy of time sheets for In-Home Providers;
• Reviews expenditures and researches operational cost effectiveness;
• Prepares, processes, and reconciles budget for various adult programs;
• Attends and testifies at administrative hearings;
• Prepares periodic, special and other reports for statistics;
• Provides assistance in the orientation/training of new staff;
• Sends packets out for placement;
• Pulls necessary systems to locate families;
• Contacts families, fictive kin or others for placement;
• Completes necessary applications and paperwork for clients coming into care or in care;
• Reaches out for necessary paperwork required for clients to provide when requesting assistance in any program;
• Conducts adoption searches via court records, library, agency files, Internet, City directory, and makes initial contact if a match is found;
• Assists with subsidy billings and payments; Prepares a variety of financial, statistical forms and reports, case documentation and court reports;
• Assists in conducting supervised visitation;
• Coordinates special event programs such as Toys for Tots, Annual Art Sale, Bags & Bears and unit events;
• Helps participant in writing resumes, filling out applications for jobs/apartments etc;
• Follows up on referrals to partnering agencies/vendors/government entities etc., in person and in writing;
• Locates resources for clients needing appropriate interview clothing and helps clients in making appropriate clothing choices by taking to shops or online;
• Drives clients when necessary to needed appointments or other designations etc.;
• Takes participants on educational/career exploration field trips.

Knowledge, Skills, and Abilities:

Knowledge- Considerable knowledge of: principles and processes for providing customer and personal services (including customer needs assessment, meeting of quality standards for services, and evaluation of customer satisfaction); structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar; and administrative and clerical procedures and systems such as word processing, spreadsheets, managing files and records, and other office procedures and terminology. Working knowledge of: human behavior and performance; individual differences in ability, personality, and interests; learning and motivation; mathematics and research methods; and eligibility requirements for the programs assigned; and available community resources. Some knowledge of laws, regulations, requirements and policies of Local, State, and Federal social, assistance and housing programs.

Skills- Skill in: operating a variety of automated office equipment to include calculator, fax/copier; and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs.

Abilities- Demonstrated ability to: communicate effectively with program participants; plan, organize, and prioritize own work schedule; establish and maintain working relationships with clients, professionals, co-workers, and the public sufficient to exchange ideas and coordinate activities; accept direction and follow established procedures; counsel others; organize, and post, date, from records, reports and other sources using the appropriate format; exhibit solid interpersonal skills, including conflict resolution in working with clients, professionals and employees; create forms, charts, and graphs; add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; compute rate, ratio, and percent and to draw and interpret bar graphs; make screening decisions based upon specific criteria’s; read and interpret documents such as safety rules, operating and maintenance instructions, manuals; and conduct effective interviews both face-to-face and by telephone.

Education and Experience- High school diploma supplemented with postsecondary coursework in subjects such as social work, human services, gerontology, or one of the social or behavioral sciences, business or related field, and relevant work experience in public administrative support work OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.