Administrative Assistant

Summit-Dd-Board; Cuyahoga Falls (OH); Hybrid; USD 31,000 - 35,000; Full time

Benefits offered by this job

Remote work up to 80%

Job summary

Summit-Dd-Board seeks an Administrative Assistant for a grant-funded term through June 2027, with potential extension based on funding and program outcomes.

The role carries daily administrative duties for the assigned department, supporting the agency’s mission and core values while handling confidential information.

Qualifications

• High School diploma or GED.
• Two years of verifiable paid administrative/secretarial experience.
• Pass intermediate office skills test including Word/Excel.

Responsibilities

• Perform routine and complex administrative duties for confidential materials.
• Support management staff and maintain calendar of events.
• Answer phones and provide courteous information to staff and the public.
• Use word-processing, database, and spreadsheet software.
• Prepare interoffice communications, forms, statistics, and reports.
• Order materials and maintain filing and records.

Skills

Office skills

Microsoft Word

Microsoft Excel

Data entry

Communication

Mathematics

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

• Base Pay $22.29 - $25.10 / Hour
• Job Category Children's Services
• Employee Type Non Exempt
• Required Degree High school
• Manage Others No

Description

This is a grant-funded position for an initial term through June 2027, with the potential for an extension based on program outcomes and continued funding availability.

This position is responsible to carry out daily administrative functions relating to the assigned department; Must strive to meet the Agency mission and exemplify the Agency’s core values.

Requirements

Education: High School diploma or GED.

Experience: Two years of verifiable comprehensive paid field-related experience (administrative assistant /secretarial).

Skills: Pass Intermediate level office skill test including Microsoft Word, Excel and Basic Office Skills. Operate job related equipment including the use of basic computer programs and systems. Read, understand, and communicate information and ideas presented in writing. Use mathematics to solve problems.

KNOWLEDGE, ABILITIES AND OTHER EXPECTATIONS

Knowledge: Administrative and clerical procedures and systems such as word processing, managing files and records, preparing meeting minutes, designing forms, and other office procedures and terminology. General principles and objectives of information technology systems and programs. Proper spelling, grammar, punctuation, and sentence structure to ensure that written materials prepared and reviewed are complete, succinct, and free of errors.

Abilities: Data entry, generate reports, copy, manage and track documents and information. Effectively manage time to meet operational needs and desired outcomes and plan and organize the steps to implement new projects. Listen to, understand and communicate information and ideas. Work independently with minimal supervision. Maintain strict confidentiality. Work as part of a team and work effectively with persons and communities from diverse cultural, social, and ethnic backgrounds. Work effectively under pressure.

Other Expectations: Report unusual incidents and major unusual incidents. Completes all required training and maintains strict confidentiality. Regular attendance is mandatory. Remote / flexible work location eligible up to 80% of the time, subject to operational needs and organizational procedures. Maintain related records in accordance with appropriate records retention guidelines and policies. Adhere to health and safety policies and procedures.

WORK ENVIRONMENT: HYBRID

This is a support role. Work is normally performed in a typical office and computer environment; may require other physical activities. The employee may be exposed to and work in a multi-stimuli office environment with open doors, equipment noise, with frequent interruptions by employees. Works indoors in a temperature-controlled environment.

Summary

Evaluation of this position is based primarily on performance of the following essential functions, which include, but are not limited to:

1. Perform routine and complex administrative duties related to confidential and sensitive communications / materials; specific documents vary based on department need and may include individual records, files, strategic planning documents, MUIs, provider documentation, etc.

2. Supports management staff (supervisors, managers, directors) as appropriate based on department table of organization.

3. Answering telephones, responding to all levels of staff and the public providing information and assistance in a courteous, professional manner. Maintains quality customer service through strong interpersonal skills.

4. Use word-processing, database, and spreadsheet software in the course of assigned duties.

5. Gather information, create and maintain reports, office records, forms, systems and filing.

6. Prepare a variety of material such as interoffice communications, correspondence, forms, statistics, and reports.

7. Order materials, supplies and equipment upon approval.

8. Maintain accurate and detailed calendar of events, schedule meetings and prepare meeting materials. Take and transcribe meeting minutes.

9. Operate standard office equipment including a computer, calculator, fax machine, copier, printer and other related equipment.

10. Perform other related duties as assigned.