Undergraduate Program Coordinator

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Full benefits

Hybrid work arrangement after first month

Job summary

A California higher education institution is seeking a Religious Studies Undergraduate Program Coordinator to oversee all aspects of the program. The role includes academic advising, coordinating undergraduate services, tracking statistics, and collaborating with faculty. Ideal candidates will have a Bachelor's degree and strong organizational skills. Hybrid work arrangement available after the first month of employment with full benefits offered.

Qualifications

• Experience in a higher education setting is preferred.
• Ability to manage multiple tasks under deadlines.
• Creatively problem-solve and work effectively in teams.
• Good judgment, discretion, and careful attention to detail.
• Ability to prioritize tasks with minimal supervision; set boundaries.
• Creatively problem-solve and work effectively with faculty and students.

Responsibilities

• Coordinate undergraduate program in Religious Studies.
• Track course enrollment statistics.
• Manage textbook orders and collaborate with library staff.
• Collaborate with departments and campus offices to support student success.

Skills

Strong organizational skills

Excellent communication skills

Good judgment

Diplomacy and attention to detail

Judgment and discretion

Team collaboration with faculty and  

Education

Bachelor’s degree or equivalent

Tools

AAA UCSB Advising programs

Gaucho BLUE

GOLD

eGrades

Ad Astra

CourseDog

DSP portal

Student Success Hub

Job description

Overview

Under general supervision of the Humanities Administrative Support Center (HASC) Student Services Manager, the Religious Studies Undergraduate Program Coordinator is responsible for independently overseeing all aspects of the Religious Studies Undergraduate Program. Provides academic advising for majors, minors, and potential new students. Collaborates with colleagues within HASC, as well as other campus offices such as the College of Letters and Science, EAP, DSP, and the Office of the Registrar to provide holistic and accurate guidance to all students. Coordinates undergraduate services including preparing and managing the quarterly schedule of classes, updating annual copy for the general catalog, and submitting and managing master course approvals. Maintains departmental statistical reports and completes IRAL and Instructor Workload reports. Works closely with the Department Chair and Faculty Undergraduate Advisor to address issues affecting students.

Responsibilities

• Undergraduate Program Coordination – 40%: coordinates and oversees all aspects of the undergraduate program in Religious Studies; provides accurate and comprehensive advising; maintains an organized filing system to track student progress and administrative actions; creates and manages quarterly course schedules; assists with major sheet updates and development of publicity materials; coordinates departmental participation in recruitment fairs and student orientations; manages events related to commencement and departmental awards.
• Administrative Support – 40%: completes IRAL and Instructor Workload Reports; tracks course enrollment statistics and trends; coordinates with faculty and the Curriculum Committee to submit course proposals; facilitates general education proposals; maintains syllabi; updates undergraduate information on the departmental web page; monitors enrollments and waitlists; coordinates DSP exams with instructors and the Disabled Students Program.
• Book Orders – 10%: orders textbooks, submits adoptions to UCSB Bookstore, requests desk copies, and collaborates with library staff on instructor needs.
• Miscellaneous Duties – 10%: provides backup support for East Asian Languages and Cultural Studies; manages the departmental room calendar; assists Department Chair and managers with research and development and other duties as assigned.

Qualifications

• Required: Bachelor’s degree or equivalent combination of education and work experience in a higher education setting.
• Strong organizational skills and ability to manage multiple tasks under deadlines with a large workload and interruptions.
• Excellent communication and interpersonal skills, with assertiveness, diplomacy, and attention to detail.
• Good judgment, discretion, and careful attention to detail.
• Ability to prioritize tasks with minimal supervision; set boundaries and adhere to them.
• Creatively problem-solve and work effectively as part of a staff team with faculty and students.

Preferred Qualifications

• Academic Advising experience in a UCSB academic department.
• Familiarity with UCSB Academic Advising programs: AAA, Gaucho BLUE, GOLD, eGrades, Ad Astra, CourseDog, DSP portal, Student Success Hub.

Special Conditions of Employment

• Satisfactory conviction history background check.
• UCSB is a Tobacco-Free environment.

Job Details

Work Location: 4001 Humanities & Social Sciences Building

Working Days and Hours: Monday-Friday, 8AM-5PM

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement: Hybrid after first month of employment.

Department Marketing Statement: The Humanities Administrative Support Center (HASC) supports the academic Departments of Classics, East Asian Languages & Cultural Studies, History, and Religious Studies with advising, financial management, personnel administration, and technology support.

Additional Information

Application Instructions: For full consideration, please include a resume and a cover letter as part of your application.

Equal Opportunity Statement: UCSB is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status or any protected status under state or federal law.

Status

• Job Function: Other
• Industry: Higher Education
• Employment Type: Full-time
• Seniority level: Not Applicable