Student Affairs Coordinator

UC Santa Barbara; Santa Barbara (CA); Hybrid; USD 39,000 - 47,000; Full time

Benefits offered by this job

Hybrid work arrangement

Full benefits

Job summary

UC Santa Barbara is seeking a Student Affairs Coordinator in Feminist Studies to support MA/PhD students, coordinate graduate recruitment, admissions, and orientation. The role also handles classroom scheduling, curriculum planning, and payroll for student positions, in collaboration with leadership.

With strong advising, organizational, and communication skills, you will engage with Graduate Division and the Registrar, maintain degree records, and aid in preparing fellowship and TA nominations.

Qualifications

• Bachelor of Arts or equivalent combination of education and experience.
• 1-3 years Previous advising experience.

Responsibilities

• Provide academic advising to MA and PhD students and coordinate graduate recruitment, admissions and orientation.
• Schedule classes, support curriculum planning, and manage TA allocations and payroll.
• Maintain records for graduate degrees and assist with publications and department communications.
• Coordinate fellowships, TA nominations and recruitment with Chair and Business Officer.

Skills

Advising

Graduate advising

Education

Bachelor of Arts

Tools

STAR

AAA

MCA

eGrades

Ad Astra

ASSIST.org

DSP Portal

Job description

Job Posting Details

Position Number: 40079048

Payroll Title: STDT SVC ADVISOR 2 SV (005155)

Job Code: 005155

Job Open Date: 9/21/26

Application Review Begins: 10/6/26

Department Code (Name): WSTD (WOMENS STUDIES PROGRAM)

Percentage of Time: 100

Union Code (Name): SV-Student Services and Advising Professionals

Employee Class (Appointment Type): Staff: Career

FLSA Status: Non-Exempt

Classified Indicator Description (Personnel Program): PSS

Salary Grade: STEPS

Pay Rate/Range: The budgeted salary range that the University reasonably expects to pay for this position is $28.00 to $31.00/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $28.00 to $34.10/hour.

Work Location: South Hall - 4631

Working Days and Hours: M-F, 8am-5pm

Benefits Eligibility: Full Benefits

Type of Remote or Hybrid Work Arrangement, if applicable: Hybrid

Department Marketing Statement

Feminist Studies is an interdisciplinary field that produces cutting-edge research and fosters innovative teaching. The subject matter of feminist studies is more than women: research and teaching focus on the ways that relations of gender, intersecting with race, class, ethnicity, sexuality, nation, ability, and other differences, affect every aspect of society. The Department of Feminist Studies, with twelve core and 50 affiliated faculty members, offers a multifaceted curriculum that invites students to deepen their understanding of diverse women's lives, cultures, and histories in the United States and around the globe. We offer an undergraduate major and minor, and house the minor in Lesbian, Gay, Bisexual, Transgender, and Queer studies. We have a M.A. and PhD program, and continue to run a doctoral emphasis for graduate students in affiliated departments.

Benefits Of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary Of Job Duties

Under the supervision of the Business Officer in Feminist Studies, the Student Affairs Coordinator supports the academic affairs of the department and provides advising to MA and PhD students. Coordinates all aspects of graduate recruitment, admissions, and orientation for MA and PhD students in Feminist Studies, and MA students in the joint MA program in Black Feminist Studies. Is responsible for classroom scheduling and assisting with the development of the department's annual curriculum plan. Is responsible for the hiring, fee remission, and payroll of all student positions. In collaboration with the Chair and Business Officer, coordinates the selection process for fellowships, Teaching Assistants, and student awards. Serves as liaison for Graduate Division and Office of the Registrar. Provides academic advising to graduate students and makes referrals, as appropriate, to other services such as counseling or social services. Reports to Business Officer, Department Chair, and Director of Graduate Studies on budgetary matters regarding TA allocations, recruitment funds, and fellowship commitments. Maintains records for all graduate degrees in progress and all teaching evaluations. Edits, writes and consults with Chair and Business Officer on written publications for the graduate program as well as departmental brochures and the website. In collaboration with the Business Officer and Chair, develops and implements procedures to ensure efficient flow and retrieval of information. Serves as a resource for Chair, Business Officer, and Director/s of Graduate Studies on University policies and procedures. Communicates effectively with students, faculty, and staff. Works collaboratively and in coordination with Chair and Business Officer in a team environment to complete administrative tasks related to graduate and undergraduate matters in the Department.

Required Qualifications

• Bachelor of Arts or equivalent combination of education and experience
• 1-3 years Previous advising experience.

Preferred Qualifications

• 1-3 years Experience working in a diverse academic setting.
• Excellent analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to interact professionally with students, staff, and faculty on the phone, via email, and in-person.
• Strong organizational skills and the ability to work independently under general supervision, and prioritize tasks in conjunction with multiple deadlines.
• Strong computer skills.
• Possess competent abilities on a variety of UCSB systems such as STAR, AAA, MCA, eGrades, Ad Astra, ASSIST.org, DSP Portal, etc.

Special Conditions Of Employment

• May require occasional evening and weekend work based on the operational needs of the department.
• Satisfactory criminal history background check
• UCSB is a Tobacco-Free environment

Misconduct Disclosure Requirement

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

“Misconduct” Means Any Violation Of The Policies Governing Employee Conduct At The Applicant’s Previous Place Of Employment, Including, But Not Limited To, Violations Of Policies Prohibiting Sexual Harassment, Sexual Assault, Or Other Forms Of Harassment, Or Discrimination, As Defined By The Employer. For Reference, Below Are UC’s Policies Addressing Some Forms Of Misconduct

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions And Percentages Of Time

• 60% Graduate Advising, Recruitment and Admissions - ADVISING: In consultation with the Director/s of Graduate Studies, serves as adviser to MA and PhD students in Feminist Studies, and MA students in the joint MA program in Black Feminist Studies. Advises these students on matters concerning their academic welfare, program requirements, petitions, financial aid, policies and procedures, leaves of absences, and registration and enrollment procedures. Directs students to appropriate campus resources. Monitors progress to degree and advises students about meeting academic requirements and maintaining progress. Reviews transcripts quarterly; advises grad director of progress. Updates, distributes, and collects Annual Reports yearly. Tracks progress and provides advising for doctoral emphasis students in Feminist Studies and Black Studies. RECRUITMENT & ADMISSIONS: Coordinates recruitment and admissions in consultation with Director/s of Graduate Studies and Graduate Program Committees. Provides information to prospective domestic and international applicants regarding procedures, programs, faculty, admissions requirements and eligibility, fellowships, housing, financial matters, and transportation. Coordinates recruitment visits and new student meetings. Designs and edits recruitment and promotional materials. Uses Graduate Division's Application Review portal and works with applicants to ensure applications are complete. Routes completed files to Graduate Committees for review. Ensures Graduate Committees are informed of fellowships (multi-year and single year) and eligibility guidelines when preparing nominations. Assists in preparation and submission of offer letters. FINANCIAL: Uses GradPoint to assign Block Grant allocations and track graduate student funding and fee remission. Furnishes Graduate Program Committees with information on applicants; advises on fellowship allocations, restrictions, ongoing commitments, and eligibility. Coordinates with Director/s of Graduate Studies to create and maintain database of financial aid and fellowship deadlines, tracking Department fiscal commitments to graduate students. In consultation with the Director of Graduate Studies, prepares graduate student budgets including TA allocations, Block Grant, and graduate student recruitment funds. Gathers and prepares information from annual reports to be considered by Curriculum and Graduate Committees when assigning TAships, Associate positions, quarters off, and other decisions related to student funding and progress. Works with graduate students to create Associate packets for approval according to guidelines created by Graduate Division, Academic Senate, and/or Summer Sessions. Handles all aspects of employment processing for TA's Associates, and Student Assistant (graduate and undergrad) positions in UCPath. Sends TA and Associate Notification Letters. Drafts and oversees budget for recruitment funds in consultation with Director of Graduate Studies. Updates and disseminates TA application yearly. Collects TA applicant information and provides it to the Chair for review. Coordinates reimbursements for travel and entertainment for recruitment. Collects and submits continuing fellowship application materials. Works with faculty to collect graduate alumni data.
• 30% Scheduling and Curriculum Support - Assists Business Officer, Director of Graduate Studies, and Department Chair in the coordination of academic programs. In collaboration with the department's curriculum committees, supports curriculum planning and course scheduling. Responsible for scheduling classes based on curricular needs and faculty preferences, and requesting preferred day/times and classrooms. Prepares and reviews all proofs and updates of the quarterly schedule of classes, using Blue/STAR and Astra Schedule. Assists Chair and Business Officer in schedule preparation, identifies potential conflicts and implements course enrollment restrictions on schedule proofs and on STAR. Responsible for organizing recruitment selection and employment of Teaching Assistants. Provides information on funding commitments and enrollment statistics to assist in scheduling TA assignments. Provides staff support for curriculum committees. Facilitates yearly edits to undergraduate and graduate requirements as well as catalog updates. Serves as liaison to College of Letters and Science when substantive changes are necessary for undergraduate and graduate programs. Inputs on-line Instructor Workload and course statistical data through the STAR system. Prepares and edits the quarterly IRAL report, ensuring accurate instructor/TA/course tracking. Collaborates with the Business officer in preparation of the annual instructor workload report on STAR. Maintains course evaluation records. Coordinates special student related events, including publicity, room reservations, and reception planning.
• 10% Dept Admin - In collaboration with the Business Officer, provides website content and management for Feminist Studies Website. Acts as back-up UCPath reviewer. Maintains Department e-mail listservs. Provides administrative support to Chair and Business Officer and assists with special program events (lectures, graduation events), including publicity, room reservations, and reception planning as needed. Assists with administrative purchases made through Gateway. May perform other essential duties as assigned.

UC Vaccination Programs Policy

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals* must participate in any applicable Vaccination Program by providing proof that they are Up-to-Date with any required Vaccines or submitting a request for Exception in a Mandate Program or properly declining vaccination in an Opt-Out Program no later than the Compliance Date (Capitalized terms in this paragraph are defined in the policy.). Federal, state, or local public health directives may impose additional requirements.

For more information, please visit University of California Policy on Vaccinations – https://policy.ucop.edu/doc/5000695/VaccinationProgramsPolicy

• Covered Individuals: A Covered Individual includes anyone designated as Personnel or Students under this Policy who physically access a University Facility or Program in connection with their employment, appointment, or education/training. A person accessing a Healthcare Location as a patient, or an art, athletics, entertainment, or other publicly accessible venue at a Location as a member of the public, is not a Covered Individual.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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