Tutoring and Concurrent Enrollment Specialist

UNIVERSITY OF OKLAHOM; Norman (OK); On-site; USD 39,000 - 50,000; Full time

Benefits offered by this job

Benefits Eligible

Job summary

UNIVERSITY OF OKLAHOMAN? No—please note: the posting is for a Tutoring and Dual Enrollment Specialist at UNIVERSITY OF OKLAHOM, located in Norman, OK.

The role supports project planning, coordinating services for dual enrollment and tutoring, and collaborates with partners to monitor participation and outcomes. The incumbent will develop communication strategies, collect data, assist with evaluation, and help design instructional resources.

Qualifications

• Bachelor's degree in education, social work, counseling, or related field.
• At least 4 years (48 months) of experience in education, social work, or counseling.
• Experience managing/leading multiple projects and planning, developing, and facilitating learning activities.

Responsibilities

• Manage internal and external communications, ensuring messages align with the project's mission.
• Collect, organize, and report data from services and participant feedback.
• Support planning and implementation of project tasks and stakeholder engagement.
• Assist in designing and delivering community learning sessions and instructional activities.
• Contribute to evidence-based design by researching and synthesizing relevant literature.

Skills

Communication

Multitasking

Teamwork

Active listening

Scheduling & coordination

Education

Bachelor's degree in education, social work, counseling, or related field

Tools

Google Workspace

Microsoft Office

Microsoft Teams

Zoom

Job description

Pay Range:Targeted pay range of $38,700 - $50,300 annually, depending on experience.

Benefits Eligible:Yes

Work Schedule:Monday – Friday, 8:00 a.m. to 5:00 p.m. (may include some weekends)

Travel:Required

Position Introduction:

The Tutoring and Dual Enrollment Specialist will support the project team in planning, organizing, communicating, and monitoring evidence-based services with project partners to ensure that they are aligned with specified project outcomes. The incumbent will collaborate with the Tutoring and Dual Enrollment Coordinator to assist in project management, participant management, and development of high-quality resources supporting their team's services. This professional will collect and monitor student participation in dual enrollment and tutoring services.

Communications

The incumbent will manage and facilitate effective communications within and outside the organization by ensuring that information flows efficiently and accurately while fostering collaboration. Key responsibilities include:

• Internal Communication: Engage in established internal communication strategies to stay informed about organizational updates, policies, and relevant news. The professional will actively use the organization's various channels, such as email, Microsoft Teams, and team meetings, to keep staff informed.
• External Communication: Manage external communications, including interactions with students, families, educators, school leaders, and partners (i.e., tutoring service providers, higher education institutions). Create and maintain positive working relationships and ensure all external messages align with the organization's mission and values.
• Content Creation: Assist in the development and distribution of content, including written materials, graphics, presentations, and multimedia, to convey key messages and information. Ensure content is clear, consistent, and engaging.
• Stakeholder Engagement: Build and nurture relationships with key stakeholders, including students, families, educators, school leaders, and partners (i.e., tutoring service providers, higher education institutions). Keep them informed and engaged in the sponsored project's activities and initiatives.
• Communication Strategy Development: Collaborate with the management team to develop and execute comprehensive communication strategies that support the sponsored project's objectives and goals.

Evaluation and Reporting

The incumbent will assist with measuring and assessing the team's implementation of services, ensuring that project objectives are met and providing valuable insights to guide decision-making and improvement. Key responsibilities include:

• Data Collection: Collect, compile, and organize data from field services and participant feedback.
• Reporting Systems: Utilize the sponsored project's reporting systems to document and communicate evaluation findings to stakeholders.
• Continuous Improvement: Collaborate with relevant teams to develop project services based on identified needs. Monitor progress in implementing improvements and adjust strategies as needed.
• Documentation: Maintain comprehensive documentation of services, partner interactions, and evaluation processes and methodologies.
• Performance Metrics: Implement key performance indicators (KPIs) aligned to the team's sponsored research goals.

Project Management

The incumbent will support the planning and implementation of the team's projects and initiatives. Key responsibilities include:

• Task Execution: Engage in executing assigned project tasks, ensuring they are completed in accordance with the project plan and within the specified time.
• Communication and Reporting: Engage in established communication channels to inform stakeholders about the progress of assigned tasks. Fully participate in regular updates, reports, and status meetings.
• Stakeholder Engagement: Foster positive relationships with project stakeholders, including students, families, educators, school leaders, and partners (i.e., tutoring service providers, higher education institutions). Address their needs and concerns while keeping them informed about project developments.
• Resource Allocation: Assist with the allocation and management of resources, including budget and materials, to support project execution.

Community Learning Facilitation

The incumbent will assist in the design, organization, and delivery of community learning opportunities for sponsored program participants. Key responsibilities include:

• Facilitation and Instruction: Assist in the delivery of engaging community learning sessions, workshops, and seminars that fully address the instructional learning goals. Utilize various instructional methods and learning principles to cater to different learning styles.
• Technology Integration: Utilize instructional technology tools to support online and blended learning opportunities as needed. Stay current with e-learning trends and best practices.
• Communication and Promotion: Promote dual enrollment learning opportunities to community members, primarily educators, parents, and guardians of cohort students, to encourage participation. Use various communication channels to raise awareness and generate interest in the sponsored project's offerings.

Evidence-Based Design

The incumbent will support the sponsored project's adaptation of evidence-based practices through the systematic search, review, and synthesis of existing literature to inform project-based services. Key responsibilities include:

• Identification of Research Objectives: Collaborate with relevant stakeholders to define question(s) that need to be addressed through a literature review.
• Synthesis and Analysis: Assist with the summary of key findings and insights from the reviewed literature. Identify common themes, trends, and gaps in existing knowledge and research.
• Evidence-Based Recommendations: Offer evidence-based recommendations and insights based on the literature review to guide decision-making and project services.

Instructional Design

The incumbent will assist in the creation, development, and implementation of effective professional learning materials and programs. Key responsibilities include:

Curriculum Development: Assist in the design of a comprehensive curriculum or community learning programs that cover the identified learning objectives. Organize content logically and in a sequential manner.

• Content Creation: Assist in the development of instructional content, including written materials, multimedia presentations, videos, e-learning modules, and assessments. Ensure that content is engaging, informative, and interactive.
• Technology Integration: Utilize instructional technology to enhance the learning experience.
• Facilitation Development: Support the Tutoring & Dual Enrollment Coordinator in implementing instructional programs. Provide guidance and resources to ensure effective instruction.
• Collaboration and Communication: Collaborate with subject matter experts, instructional designers, artists, writers/editors, and community learning facilitators to ensure that instructional design aligns with project goals and requirements. Communicate progress and results effectively.

As Needed.

The incumbent will perform various additional duties as needed to successfully fulfill the position's function.

Knowledge & Skills

• Ability to communicate verbally and in writing.
• Ability to multitask and meet deadlines in a timely manner.
• Ability to work with different groups in planning, developing, and evaluating products.
• Active listening skills.
• Google Workspace (Docs, Sheets, Slides, Drive)
• Knowledge of trends and developments in process innovation and project management.
• Microsoft Office (Word, Excel, PowerPoint, Outlook, OneDrive)
• Microsoft Teams
• Project management practices.
• Scheduling & coordination.
• Skilled in facilitating grant-funded learning activities.
• Teamwork and collaboration skills.
• Zoom

View full job description

Required Education and Experience:

• Bachelor's degree in education, social work, counseling, or related field.
• 48 months of experience in education, social work, or counseling.

Department Preferences:

• 60 months of experience in education, social work, or counseling, which includes 48 months of managing/leading multiple projects and 36 months of planning, developing, and facilitating a learning activity.

Hiring Contingent Upon a Background Check:

Yes

Special Indications:

Position subject to renewal based on availability of funds