Academic Support Specialist

Pueblo of San Felipe; Algodones (NM); On-site; USD 42,000 - 65,000; Full time

Job summary

The Pueblo of San Felipe Education Department is seeking an Academic Support Services Coordinator to plan, coordinate, implement, and evaluate tutoring services, summer enrichment programming, and college and career advisement for education programs.

The role includes coordinating tutoring schedules, college visits, and career advising services, along with tracking outcomes and supporting tribal financial aid processes.

Qualifications

• Bachelor’s degree in education or related field.
• 3-5 years’ relevant student advising, administrative, and college recruitment experience.
• Grant writing and grant administration experience preferred.
• Valid driver’s license preferred.

Responsibilities

• Plan, coordinate, implement, and evaluate tutoring services, summer enrichment programming, and college and career advisement.
• Design tutoring schedules and coordinate college visits.
• Provide pre-college and transfer advising and financial aid guidance.
• Track student progress and engagement across programs.
• Establish and maintain relationships with school districts and colleges.
• Assist with grant applications and related department initiatives.
• Prepare reports on participation and success for department review.
• Coordinate resources to connect students with tutoring, advising, and financial aid.

Skills

Public speaking

Communication skills

Time management

Independence

Confidentiality

Leadership

Diversity sensitivity

Grant writing

Education

Bachelor’s degree in education related

Master’s preferred field

Job description

Job Summary:

Under the general direction of the Education Director and Assistant Director, the Academic Support Services Coordinator plans, coordinates, implement, and evaluates the tutoring services, summer enrichment programming, and college and career advisement for the Education Department. Plans and implements tutoring schedules, summer enrichment activities, college visits, plans and implements career advising programs, provides pre-college and transfer advising services to financial aid eligible students. Researches and recommends for purchase supplies and materials to support college and career advising efforts. Track students who participate in tutoring services, summer enrichment events, college or career technical programs financial aid for success and completion. As assigned and available participate in setup and implementation of related Education Department programs. Establish and maintain relationships with appropriate school districts, college/university outreach and advising staff.

Essential Duties:

• Coordinates and communicates with associated public and local schools or colleges/universities to identify students who are in academic jeopardy, and seeks or creates plans for supporting these students.
• Monitors students who are in academic jeopardy and follows through to support students’ success.
• Designs, develops, and implements academic support services and college and career advising program for the Education Department.
• Proposes, plans and implements tutoring services and events, recruits’ tutors, provides administration assistance with Personal Service Agreements (PSA), matches students and tutors, and resolves challenges to ensure academic success for students.
• Proposes, plans and implements academic support services for students in academic jeopardy that utilizes cross department programming approaches.
• Proposes, plans and implements summer enrichment programming, activities and events to include activities that produce academic enrichment and culturally specific activities for students and family engagement.
• Proposes, plans, and implements college visits. This includes researching appropriate schools, preparing a budget, coordinating logistics, recruiting participants, and attending college recruitment visits.
• Provides financial aid pre-scholarship advising to students as assigned, document conversations for student files.
• Plan and implements career advising strategies for high school, community college, and adult re-entry students.
• Researches and recommends for purchase supplies and materials to academic support services and college and career advising effort.
• Establishes tracking system to monitor students participating in all academic support services and college and career services for success and completion.
• Establishes a tracking system to monitor students participating in higher education tribal financial aid for success and completion.
• Prepares reports for the Director and the Education Committee regarding participation and success rate of students receiving tribal financial aid.
• As appropriate, connects students (elementary, middle, high school and higher education) to resources on their campus (i.e., tutoring, advising, financial aid, housing etc.)
• Designs, implements, and evaluates college and college motivational speakers.
• Serves as tribal liaison to educational institutions as relevant and assigned.

As assigned, assist with grant application development that supports academic support services and college and academic support services efforts.

Qualifications:

Education:

• Bachelor’s degree in education related; Master’s preferred field.

Experience/Basic Knowledge:

• 3-5 years’ relevant student advising, administrative, and college recruitment experience.
• Leadership experience with program, personnel, and students’ development.
• Grant writing and grant administration experience preferred.

Required Licenses/Certifications:

• Valid driver’s license preferred.

Physical Requirements:

• Must have manual dexterity to enter and retrieve data from a computer.
• Ability to sit and stand for long periods.

Bends and stoops regularly.

Knowledge, Skills & Abilities:

• Demonstrated ability to create and implement academic support services programming and college and career programs relevant to tribal needs.
• Maintain confidentiality with discretion.
• Excellent public speaking skills.
• Ability to work independently with minimal supervision.
• Ability to conduct program evaluation.
• Ability to make recommendations with alternatives.
• Ability to handle multiple tasks with frequent interruptions.
• Ability to meet deadlines and show attention to detail.
• Ability to work with a diverse population that represents different ages and educational levels.
• Ability to communicate effectively with administrators, counselors, and educators.
• Ability to learn.
• Ability to demonstrate initiative and responsiveness.
• Flexibility, punctuality, and availability is a must.
• Ability to speak Keres preferred.

Understanding of Pueblo cultural and traditional preferred.